PARKS & RECREATION: Events & Camps Manager
City of Rogers, Rogers, AR, United States
Events & Camps Manager
Recreation Events & Camps Manager is responsible for planning, developing, coordinating, and evaluating a comprehensive portfolio of community-focused recreation programs including seasonal camps, instructional clinics, and special events that enhance quality of life and community engagement for residents of all ages. Works collaboratively within the Recreation Division to deliver innovative, inclusive, and mission-driven programming aligned with department goals, community needs, and national parks and recreation best practices.
Essential Duties and Responsibilities
Plan, organize, schedule, implement, and evaluate seasonal camps, enrichment programs, instructional clinics, and community-wide special events.
Establish program schedules, timelines, logistics plans, and operational procedures.
Coordinate registration setup and program configuration within recreation management software systems.
Ensure programs comply with department policies, risk management procedures, and safety standards.
Lead planning and execution of community events such as festivals, holiday events, outdoor activities, tournaments, and family engagement initiatives; coordinate site layouts, permits, equipment needs, vendor participation, and event logistics.
Collaborate with internal divisions including parks maintenance, aquatics, athletics, and facility operations; serve as on-site event supervisor to ensure safe, efficient, and successful operations.
Conduct community needs assessments and evaluate participation trends to develop responsive programming that supports departmental goals.
Recruit and develop relationships with contractors, volunteers, and organizations capable of providing safe, fun, and relevant experiences; develop partnerships with schools, civic groups, nonprofits, and local organizations to expand program offerings.
Ensure compliance with department safety policies and applicable local, state, and federal regulations, including child safety guidelines and departmental supervision standards.
Maintain program documentation including incident reports, emergency procedures, and required certifications (CPR/AED/First Aid).
Assist with development of staff training materials, operational procedures, and program budgets.
Track revenues, expenditures, and participation metrics; order program supplies, equipment, and contracted services in accordance with the City’s purchasing procedures; maintain accurate records, reports, and program evaluations.
Lead the Department’s Tournament Board, approving and coordinating facility usage for outside entities on City property.
Communicate with external organizers to ensure outside events comply with City policy for space usage and closures.
Coordinate with supervisor and maintenance team for scheduling of staff for set-ups, tear-downs, and event oversight.
Assist development of promotional materials, including seasonal program guides, digital content, and event marketing campaigns.
Coordinate communication with participants, instructors, and families; support social media and community outreach initiatives.
Fiscal Responsibilities
Annual budget total value: 2500. Funds, facilities & equipment total value: 2500.
Supervisory Responsibilities
Supervises a small group (1‑3) of employees within the same or lower classification; assigns, checks work, and provides instruction as required.
Regularly responsible for property where careful use is required to prevent loss.
Education And Experience
Education: Four‑year college degree, or equivalent experience resulting in broad knowledge of a field related to the job.
Experience: 5 years related experience and/or training.
Management experience: 19–23 months related management experience.
Work Skills
Analytical Ability / Problem Solving – directed supervisory and professional skills.
Planning – considerable responsibility with regard to general assignments.
Decision Making – frequent opportunity for decisions of minor and major importance.
Supervision Received – under direction, plans own work, refers only unusual cases to supervisor.
Accuracy – attention to detail, moderate impact of errors.
Communication – written reports, business correspondence, present information effectively.
Mathematical Skills – basic arithmetic, rate calculations, bar graph interpretation.
Critical Thinking – use common sense, problem solving for routine situations.
Mental Demand – moderate mental demand, intermittent direct thinking.
Accountabilities
Freedom To Act – generally controlled, procedures with supervisory oversight.
Annual Monetary Impact – small ($100K–$1MM).
Impact Of Job On End Results – modest impact on organization’s end results.
Certificates, Licenses, Registrations
Required: First Aid/CPR certificate; valid Driver’s license.
Contacts With Public and Employees
Contacts with Employees – consultations, judgment, and tact required in coordination with other departments.
Contacts with Public – regular patron interaction, influencing decisions, substantial responsibility.
Machines, Equipment & Computers
Use of machines, equipment, and/or computers – regular use of desktop/laptop computers and software.
Software Ability
10‑Key – basic
Accounting – none
Alphanumeric Data Entry – basic
Contact Management – basic
Database – none
Enterprise Resource Planning – none
Human Resources Systems – none
Payroll Systems – none
Presentation/PowerPoint – basic
Programming Languages – none
Spreadsheet – basic
Word Processing/Typing – basic
Physical Demands
Stand – frequently
Walk – frequently
Sit – occasionally
Use hands to finger, handle, or feel – frequently
Reach with hands and arms – frequently
Climb or balance – occasionally
Stoop, kneel, crouch, or crawl – occasionally
Talk or hear – frequently
Taste or smell – occasionally
Weight lifted up to 10 lb – frequently; 25 lb or 50 lb – occasionally; none above 50 lb.
Vision Requirements
Close vision – use of a computer or equipment requiring clear vision within two feet.
Distance vision – driving or surveying.
Ability to adjust focus – adjust eye focus at various distances.
Physical demand – semi‑repetitive, low physical intensity.
Additional Information
A bachelor’s degree from a college or university in park and recreation administration, or a related field with three years’ experience is preferred. Sufficient experience in programming and facilitating athletic and leisure activities; training staff on various equipment; interacting effectively with agency officials, elected officials, contractors, inspectors, vendors; using Microsoft and other common office technology; providing customer service; supervisory experience preferred; experience in recreation programming, athletics administration; knowledge of fiscal management and applying annual budgets; safety regulations and personal protective equipment required; must pass a drug test and criminal background check.
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Recreation Events & Camps Manager is responsible for planning, developing, coordinating, and evaluating a comprehensive portfolio of community-focused recreation programs including seasonal camps, instructional clinics, and special events that enhance quality of life and community engagement for residents of all ages. Works collaboratively within the Recreation Division to deliver innovative, inclusive, and mission-driven programming aligned with department goals, community needs, and national parks and recreation best practices.
Essential Duties and Responsibilities
Plan, organize, schedule, implement, and evaluate seasonal camps, enrichment programs, instructional clinics, and community-wide special events.
Establish program schedules, timelines, logistics plans, and operational procedures.
Coordinate registration setup and program configuration within recreation management software systems.
Ensure programs comply with department policies, risk management procedures, and safety standards.
Lead planning and execution of community events such as festivals, holiday events, outdoor activities, tournaments, and family engagement initiatives; coordinate site layouts, permits, equipment needs, vendor participation, and event logistics.
Collaborate with internal divisions including parks maintenance, aquatics, athletics, and facility operations; serve as on-site event supervisor to ensure safe, efficient, and successful operations.
Conduct community needs assessments and evaluate participation trends to develop responsive programming that supports departmental goals.
Recruit and develop relationships with contractors, volunteers, and organizations capable of providing safe, fun, and relevant experiences; develop partnerships with schools, civic groups, nonprofits, and local organizations to expand program offerings.
Ensure compliance with department safety policies and applicable local, state, and federal regulations, including child safety guidelines and departmental supervision standards.
Maintain program documentation including incident reports, emergency procedures, and required certifications (CPR/AED/First Aid).
Assist with development of staff training materials, operational procedures, and program budgets.
Track revenues, expenditures, and participation metrics; order program supplies, equipment, and contracted services in accordance with the City’s purchasing procedures; maintain accurate records, reports, and program evaluations.
Lead the Department’s Tournament Board, approving and coordinating facility usage for outside entities on City property.
Communicate with external organizers to ensure outside events comply with City policy for space usage and closures.
Coordinate with supervisor and maintenance team for scheduling of staff for set-ups, tear-downs, and event oversight.
Assist development of promotional materials, including seasonal program guides, digital content, and event marketing campaigns.
Coordinate communication with participants, instructors, and families; support social media and community outreach initiatives.
Fiscal Responsibilities
Annual budget total value: 2500. Funds, facilities & equipment total value: 2500.
Supervisory Responsibilities
Supervises a small group (1‑3) of employees within the same or lower classification; assigns, checks work, and provides instruction as required.
Regularly responsible for property where careful use is required to prevent loss.
Education And Experience
Education: Four‑year college degree, or equivalent experience resulting in broad knowledge of a field related to the job.
Experience: 5 years related experience and/or training.
Management experience: 19–23 months related management experience.
Work Skills
Analytical Ability / Problem Solving – directed supervisory and professional skills.
Planning – considerable responsibility with regard to general assignments.
Decision Making – frequent opportunity for decisions of minor and major importance.
Supervision Received – under direction, plans own work, refers only unusual cases to supervisor.
Accuracy – attention to detail, moderate impact of errors.
Communication – written reports, business correspondence, present information effectively.
Mathematical Skills – basic arithmetic, rate calculations, bar graph interpretation.
Critical Thinking – use common sense, problem solving for routine situations.
Mental Demand – moderate mental demand, intermittent direct thinking.
Accountabilities
Freedom To Act – generally controlled, procedures with supervisory oversight.
Annual Monetary Impact – small ($100K–$1MM).
Impact Of Job On End Results – modest impact on organization’s end results.
Certificates, Licenses, Registrations
Required: First Aid/CPR certificate; valid Driver’s license.
Contacts With Public and Employees
Contacts with Employees – consultations, judgment, and tact required in coordination with other departments.
Contacts with Public – regular patron interaction, influencing decisions, substantial responsibility.
Machines, Equipment & Computers
Use of machines, equipment, and/or computers – regular use of desktop/laptop computers and software.
Software Ability
10‑Key – basic
Accounting – none
Alphanumeric Data Entry – basic
Contact Management – basic
Database – none
Enterprise Resource Planning – none
Human Resources Systems – none
Payroll Systems – none
Presentation/PowerPoint – basic
Programming Languages – none
Spreadsheet – basic
Word Processing/Typing – basic
Physical Demands
Stand – frequently
Walk – frequently
Sit – occasionally
Use hands to finger, handle, or feel – frequently
Reach with hands and arms – frequently
Climb or balance – occasionally
Stoop, kneel, crouch, or crawl – occasionally
Talk or hear – frequently
Taste or smell – occasionally
Weight lifted up to 10 lb – frequently; 25 lb or 50 lb – occasionally; none above 50 lb.
Vision Requirements
Close vision – use of a computer or equipment requiring clear vision within two feet.
Distance vision – driving or surveying.
Ability to adjust focus – adjust eye focus at various distances.
Physical demand – semi‑repetitive, low physical intensity.
Additional Information
A bachelor’s degree from a college or university in park and recreation administration, or a related field with three years’ experience is preferred. Sufficient experience in programming and facilitating athletic and leisure activities; training staff on various equipment; interacting effectively with agency officials, elected officials, contractors, inspectors, vendors; using Microsoft and other common office technology; providing customer service; supervisory experience preferred; experience in recreation programming, athletics administration; knowledge of fiscal management and applying annual budgets; safety regulations and personal protective equipment required; must pass a drug test and criminal background check.
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