Hiring - Administrative / Clerical Specialist (Multiple Levels)
Jobs via Dice, Seattle, WA, United States
BizTech Fusion is seeking an Administrative / Clerical Specialist to support office and departmental operations in a structured, process-driven environment.
Position Details
Title: Administrative / Clerical Specialist (Multiple Levels)
Location: Seattle, WA - 98121
Duration: Long-Term Contract
Key Responsibilities By Level
Clerical Level 1 (0–1 Year | Entry-Level Support)
Perform basic clerical tasks including filing, data entry, and document handling.
Answer phones and manage front desk/reception duties.
Sort and distribute mail and assist with copying and scanning.
Maintain office supplies and basic records.
Operate office equipment (copier, scanner, shredder).
Clerical Level 2 (1–3 Years | Administrative Support)
Manage calendars and schedule meetings/appointments.
Prepare and process correspondence, reports, and documents.
Maintain filing systems and retrieve data from records/databases.
Respond to internal and external inquiries.
Support departmental coordination and routine administrative processes.
Clerical Level 3 (3–5 Years | Advanced Coordination)
Coordinate meetings, events, and departmental activities.
Draft, proofread, and manage reports, contracts, and documentation.
Communicate with stakeholders, vendors, and external agencies.
Maintain records, logs, and compliance-related documentation.
Assist with budget tracking and reporting.
Support project/program-related administrative functions.
Clerical Level 4 (5+ Years | Lead Administrative Support)
Manage complex scheduling for senior leadership.
Oversee administrative processes and ensure compliance with policies.
Support procurement, payroll coordination, and financial tracking.
Prepare analytical reports, presentations, and correspondence.
Coordinate large-scale meetings, events, and public-facing activities.
Handle sensitive information and prioritize critical tasks.
Core Responsibilities (All Levels)
Provide administrative and clerical support across departments.
Maintain accurate records and documentation.
Ensure adherence to organizational policies and procedures.
Deliver high-quality customer service to internal and external stakeholders.
Required Skills & Competencies
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Attention to detail and accuracy.
Problem-solving and time management.
Customer service orientation.
Technical Skills
MS Office (Word, Excel, PowerPoint, Outlook).
SharePoint / OneDrive (preferred).
Data entry and record management systems.
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Position Details
Title: Administrative / Clerical Specialist (Multiple Levels)
Location: Seattle, WA - 98121
Duration: Long-Term Contract
Key Responsibilities By Level
Clerical Level 1 (0–1 Year | Entry-Level Support)
Perform basic clerical tasks including filing, data entry, and document handling.
Answer phones and manage front desk/reception duties.
Sort and distribute mail and assist with copying and scanning.
Maintain office supplies and basic records.
Operate office equipment (copier, scanner, shredder).
Clerical Level 2 (1–3 Years | Administrative Support)
Manage calendars and schedule meetings/appointments.
Prepare and process correspondence, reports, and documents.
Maintain filing systems and retrieve data from records/databases.
Respond to internal and external inquiries.
Support departmental coordination and routine administrative processes.
Clerical Level 3 (3–5 Years | Advanced Coordination)
Coordinate meetings, events, and departmental activities.
Draft, proofread, and manage reports, contracts, and documentation.
Communicate with stakeholders, vendors, and external agencies.
Maintain records, logs, and compliance-related documentation.
Assist with budget tracking and reporting.
Support project/program-related administrative functions.
Clerical Level 4 (5+ Years | Lead Administrative Support)
Manage complex scheduling for senior leadership.
Oversee administrative processes and ensure compliance with policies.
Support procurement, payroll coordination, and financial tracking.
Prepare analytical reports, presentations, and correspondence.
Coordinate large-scale meetings, events, and public-facing activities.
Handle sensitive information and prioritize critical tasks.
Core Responsibilities (All Levels)
Provide administrative and clerical support across departments.
Maintain accurate records and documentation.
Ensure adherence to organizational policies and procedures.
Deliver high-quality customer service to internal and external stakeholders.
Required Skills & Competencies
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Attention to detail and accuracy.
Problem-solving and time management.
Customer service orientation.
Technical Skills
MS Office (Word, Excel, PowerPoint, Outlook).
SharePoint / OneDrive (preferred).
Data entry and record management systems.
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