Hiring – Administrative / Clerical Specialist (Multiple Levels)
BizTech Fusion, Seattle, WA, United States
Hi
Greetings from BizTech Fusion!
We are seeking an Administrative / Clerical Specialist to support office and departmental operations in a structured, process-driven environment. This role offers opportunities across multiple levels (Clerical 1 4), with responsibilities ranging from basic administrative support to advanced coordination, reporting, and operational support based on experience.
Position:
Administrative / Clerical Specialist (Multiple Levels)
Location:
Seattle, WA – 98121
Duration:
Long-Term Contract
Key Responsibilities by Level
Clerical Level 1 (0 1 Year | Entry-Level Support)
Perform basic clerical tasks including filing, data entry, and document handling
Answer phones and manage front desk/reception duties
Sort and distribute mail and assist with copying and scanning
Maintain office supplies and basic records
Operate office equipment (copier, scanner, shredder)
Clerical Level 2 (1 3 Years | Administrative Support)
Manage calendars and schedule meetings/appointments
Prepare and process correspondence, reports, and documents
Maintain filing systems and retrieve data from records/databases
Respond to internal and external inquiries
Support departmental coordination and routine administrative processes
Clerical Level 3 (3 5 Years | Advanced Coordination)
Coordinate meetings, events, and departmental activities
Draft, proofread, and manage reports, contracts, and documentation
Communicate with stakeholders, vendors, and external agencies
Maintain records, logs, and compliance-related documentation
Assist with budget tracking and reporting
Support project/program-related administrative functions
Clerical Level 4 (5 Years | Lead Administrative Support)
Manage complex scheduling for senior leadership
Oversee administrative processes and ensure compliance with policies
Support procurement, payroll coordination, and financial tracking
Prepare analytical reports, presentations, and correspondence
Coordinate large-scale meetings, events, and public-facing activities
Handle sensitive information and prioritize critical tasks
Core Responsibilities (All Levels)
Provide administrative and clerical support across departments
Maintain accurate records and documentation
Ensure adherence to organizational policies and procedures
Deliver high-quality customer service to internal and external stakeholders
Required Skills & Competencies
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
Attention to detail and accuracy
Problem-solving and time management
Customer service orientation
Technical Skills
MS Office (Word, Excel, PowerPoint, Outlook)
SharePoint / OneDrive (preferred)
Data entry and record management systems
#J-18808-Ljbffr
Greetings from BizTech Fusion!
We are seeking an Administrative / Clerical Specialist to support office and departmental operations in a structured, process-driven environment. This role offers opportunities across multiple levels (Clerical 1 4), with responsibilities ranging from basic administrative support to advanced coordination, reporting, and operational support based on experience.
Position:
Administrative / Clerical Specialist (Multiple Levels)
Location:
Seattle, WA – 98121
Duration:
Long-Term Contract
Key Responsibilities by Level
Clerical Level 1 (0 1 Year | Entry-Level Support)
Perform basic clerical tasks including filing, data entry, and document handling
Answer phones and manage front desk/reception duties
Sort and distribute mail and assist with copying and scanning
Maintain office supplies and basic records
Operate office equipment (copier, scanner, shredder)
Clerical Level 2 (1 3 Years | Administrative Support)
Manage calendars and schedule meetings/appointments
Prepare and process correspondence, reports, and documents
Maintain filing systems and retrieve data from records/databases
Respond to internal and external inquiries
Support departmental coordination and routine administrative processes
Clerical Level 3 (3 5 Years | Advanced Coordination)
Coordinate meetings, events, and departmental activities
Draft, proofread, and manage reports, contracts, and documentation
Communicate with stakeholders, vendors, and external agencies
Maintain records, logs, and compliance-related documentation
Assist with budget tracking and reporting
Support project/program-related administrative functions
Clerical Level 4 (5 Years | Lead Administrative Support)
Manage complex scheduling for senior leadership
Oversee administrative processes and ensure compliance with policies
Support procurement, payroll coordination, and financial tracking
Prepare analytical reports, presentations, and correspondence
Coordinate large-scale meetings, events, and public-facing activities
Handle sensitive information and prioritize critical tasks
Core Responsibilities (All Levels)
Provide administrative and clerical support across departments
Maintain accurate records and documentation
Ensure adherence to organizational policies and procedures
Deliver high-quality customer service to internal and external stakeholders
Required Skills & Competencies
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
Attention to detail and accuracy
Problem-solving and time management
Customer service orientation
Technical Skills
MS Office (Word, Excel, PowerPoint, Outlook)
SharePoint / OneDrive (preferred)
Data entry and record management systems
#J-18808-Ljbffr