Payroll & Finance Coordinator
Inside Higher Ed, Athens, GA, United States
Position Summary
The Payroll & Finance Coordinator at the Georgia Center for Continuing Education & Hotel supports both human resources and finance functions. This position is primarily responsible for all payroll functions and managing all transactions in UGA’s payroll management system. They also assist with accounts payable and financial reporting duties. This role manages a wide variety of transactional activities to ensure the timely and accurate completion of many key business operations within the Georgia Center.
Minimum Qualifications
High school diploma or equivalent and 2 years of related experience
Knowledge, Skills, Abilities and/or Competencies
Strong Excel skills.
Critical thinking skills and effective problem‑solving skills.
Ability to work in a team environment.
Ability to manage multiple responsibilities.
Excellent work standards exhibiting accuracy and timeliness.
Strong customer service skills.
Strong interpersonal communication skills.
Provide confidentiality and security related to sensitive information.
Ability to learn new software.
Ability to manage time, meet deadlines, and adapt to ongoing changes within human resources area.
Basic accounting skills and principles.
Basic understanding of UGA policies and procedures.
Ability to pass a background check to serve as a P‑Card Cardholder.
Physical Demands
Sit for long hours and work in front of computer.
Duties and Responsibilities
Payroll (30%)
Manage payroll for seasonal employees in Continuing Education.
Monitor daily position and payroll exceptions. Notify managers and employees of discrepancies.
Run and review payroll reports and supervisory reports to ensure accuracy.
Manage all automatic meal deductions.
Remind staff of payroll deadlines and ensure accurate timesheets.
Submit Georgia Defined Contribution Plan (GDCP) terminations for temporary employees.
Submit tuition waivers and create application links for graduate assistant postings.
Manage payroll paid from suspense accounts.
Notify supervisors of payroll deadlines (including early cut‑offs, inclement weather, holidays, etc.).
Process Food & Beverage daily tips and ensure accurate reporting.
Provide monthly overtime reports to leadership.
OneUSG Connect (25%)
Submit and manage all human resources transactions in OneUSG Connect, including ad hoc salary changes, position funding requests, time and absence approver updates, and employee terminations.
Maintain and track activities for leadership reporting.
Manage the reclassification of all Georgia Center Student Staff twice a year (student‑to‑temp and temp‑to‑student reclassifications in May and August).
Finance & Procurement (10%)
Act as P‑Card Cardholder for Finance & HR purchasing needs and maintain all proper documentation.
Review and approve payment requests for all Georgia Center invoices.
Serve as UGAmart initiator for all carts, invoices, and receipts.
Distribute monthly reports, including the Open Purchase Order Report and telephone bills.
Administration (15%)
Respond to inquiries sent to departmental HR email and provide timely support.
Serve as a point of contact for employees regarding payroll, benefits, and HR processes.
Attend monthly divisional meetings and OneSource status calls.
Participate in annual UGA trainings and Journeys Assessment Evaluations.
Other duties (5%)
Perform other duties as assigned to support the Assistant Director of Finance & Human Resources and the Georgia Center for Continuing Education & Hotel.
Contact Details
Leta Salazar
Email: leta.salazar@uga.edu
Equal Opportunity
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
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The Payroll & Finance Coordinator at the Georgia Center for Continuing Education & Hotel supports both human resources and finance functions. This position is primarily responsible for all payroll functions and managing all transactions in UGA’s payroll management system. They also assist with accounts payable and financial reporting duties. This role manages a wide variety of transactional activities to ensure the timely and accurate completion of many key business operations within the Georgia Center.
Minimum Qualifications
High school diploma or equivalent and 2 years of related experience
Knowledge, Skills, Abilities and/or Competencies
Strong Excel skills.
Critical thinking skills and effective problem‑solving skills.
Ability to work in a team environment.
Ability to manage multiple responsibilities.
Excellent work standards exhibiting accuracy and timeliness.
Strong customer service skills.
Strong interpersonal communication skills.
Provide confidentiality and security related to sensitive information.
Ability to learn new software.
Ability to manage time, meet deadlines, and adapt to ongoing changes within human resources area.
Basic accounting skills and principles.
Basic understanding of UGA policies and procedures.
Ability to pass a background check to serve as a P‑Card Cardholder.
Physical Demands
Sit for long hours and work in front of computer.
Duties and Responsibilities
Payroll (30%)
Manage payroll for seasonal employees in Continuing Education.
Monitor daily position and payroll exceptions. Notify managers and employees of discrepancies.
Run and review payroll reports and supervisory reports to ensure accuracy.
Manage all automatic meal deductions.
Remind staff of payroll deadlines and ensure accurate timesheets.
Submit Georgia Defined Contribution Plan (GDCP) terminations for temporary employees.
Submit tuition waivers and create application links for graduate assistant postings.
Manage payroll paid from suspense accounts.
Notify supervisors of payroll deadlines (including early cut‑offs, inclement weather, holidays, etc.).
Process Food & Beverage daily tips and ensure accurate reporting.
Provide monthly overtime reports to leadership.
OneUSG Connect (25%)
Submit and manage all human resources transactions in OneUSG Connect, including ad hoc salary changes, position funding requests, time and absence approver updates, and employee terminations.
Maintain and track activities for leadership reporting.
Manage the reclassification of all Georgia Center Student Staff twice a year (student‑to‑temp and temp‑to‑student reclassifications in May and August).
Finance & Procurement (10%)
Act as P‑Card Cardholder for Finance & HR purchasing needs and maintain all proper documentation.
Review and approve payment requests for all Georgia Center invoices.
Serve as UGAmart initiator for all carts, invoices, and receipts.
Distribute monthly reports, including the Open Purchase Order Report and telephone bills.
Administration (15%)
Respond to inquiries sent to departmental HR email and provide timely support.
Serve as a point of contact for employees regarding payroll, benefits, and HR processes.
Attend monthly divisional meetings and OneSource status calls.
Participate in annual UGA trainings and Journeys Assessment Evaluations.
Other duties (5%)
Perform other duties as assigned to support the Assistant Director of Finance & Human Resources and the Georgia Center for Continuing Education & Hotel.
Contact Details
Leta Salazar
Email: leta.salazar@uga.edu
Equal Opportunity
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
#J-18808-Ljbffr