Cortez - Human Resources Administrative Assistant
Teach in Southwest Colorado, Cortez, CO, United States
Administrative Assistant To The Human Resource's Director
The Human Resources Administrative Assistant demonstrates professionalism, attention to accuracy, and accountability in the collection and maintenance of personnel information. The HR Administrative Assistant is a point of contact for the Human Resources Director, in communication with other district employees, and members of the public. The Administrative Assistant organizes, builds, maintains, and discards records in accordance with applicable district policies and state laws, and generally supports the functions of the Human Resources department.
Typical responsibilities include:
Providing clerical support for the Human Resource Director
Maintaining a positive attitude
Ability to work cooperatively with supervisors and coworkers
Responding to telephone calls, direct calls, taking messages and assisting staff, parents and community with concerns and questions
Performing various financial and budgetary accounting procedures and processes purchase orders
Preparing various reports as required by the district, the state department of education and the state government
Creating and updating job descriptions
Posting job announcements internally and externally as indicated, and serving first point of contact for applicants
Creating and managing hiring event files, in support of hiring managers around the district
Maintaining accurate, current documents and information in all channels of communication, including but not limited to the HR page of the district website, employee handbooks, and new hire onboarding materials and presentations
Editing and proofreading documents that include human resources-related information
Organizing, compiling, and updating company personnel records and documentation (paper and electronic.)
Assisting with onboarding new employees, distributing and explaining new hire documents, and accurately entering applicable data in the district's business administration system
Conducting background checks and ensuring fingerprint appointments are scheduled; discussing findings with HR Director when necessary
Extensive administrative and clerical responsibilities, including but not limited to: weekly filing, data-entry, ordering office supplies, answering phones, responding to inquiries from the general public
Strong knowledge of district policies to answer general policy questions; direct all questions that relate to an employee's personal affairs to the HR Director
Operating consistently according to district policies and department procedures
Collecting, reporting, and managing data associated with personnel events including worker's compensation claims, FMLA leave events, ADA accommodations requests, etc.
Tracking licensure for certified employees and authorized substitute teachers. Providing renewal reminders as indicated.
Assigning and tracking required staff training activities.
Generating employee data reports for the HR Director or Assistant Superintendent as needed.
Assisting the HR Director with new hire orientation by coordinating schedules, reserving the room, setting up the room (overhead projector, sound system, lighting, seating, folders, pens, sign-in sheet, water, etc.) prior to the event, creating new hire folders and handouts.
Tracking employee attendance and leaves of absence.
Responding to requests for employment verification.
Assist with unemployment verification as requested.
Performing other related duties as assigned or requested.
Observing all district policies and procedures.
Essential physical demands include:
Constant lifting 5 to 20 pounds
Frequent lifting 20 to over 50 pounds
Constant standing, walking
Frequent bending, reaching, squatting, climbing, kneeling
Occasional crawling, sitting, stooping
Supervision: Reports to the Director of Human Resources. Does not supervise other staff.
Job Classification: Non-exempt; benefits-eligible.
Candidate profile:
Education and Certification: High School diploma (Required)Bachelor's degree (Preferred)
Experience and Skills: Clerical and administration skills; superior organizational skills. Strong customer service and relationship building skills. Excellent verbal and written communication; maintain a calm and neutral demeanor. Attention to detail, thorough, active listening skills, maintain confidentiality. Technical proficiency in word processing, online job boards and social media. Ability to understand and follow oral and written instructions. Flexible and maintain a positive attitude.
Culture and Fit: Commitment to the mission and values of Montezuma Cortez Re-1. Desire to work as a member of a dynamic team. Openness to feedback and willingness to share ideas. Maintains and models high standards of personal and professional integrity and confidentiality
The Human Resources Administrative Assistant demonstrates professionalism, attention to accuracy, and accountability in the collection and maintenance of personnel information. The HR Administrative Assistant is a point of contact for the Human Resources Director, in communication with other district employees, and members of the public. The Administrative Assistant organizes, builds, maintains, and discards records in accordance with applicable district policies and state laws, and generally supports the functions of the Human Resources department.
Typical responsibilities include:
Providing clerical support for the Human Resource Director
Maintaining a positive attitude
Ability to work cooperatively with supervisors and coworkers
Responding to telephone calls, direct calls, taking messages and assisting staff, parents and community with concerns and questions
Performing various financial and budgetary accounting procedures and processes purchase orders
Preparing various reports as required by the district, the state department of education and the state government
Creating and updating job descriptions
Posting job announcements internally and externally as indicated, and serving first point of contact for applicants
Creating and managing hiring event files, in support of hiring managers around the district
Maintaining accurate, current documents and information in all channels of communication, including but not limited to the HR page of the district website, employee handbooks, and new hire onboarding materials and presentations
Editing and proofreading documents that include human resources-related information
Organizing, compiling, and updating company personnel records and documentation (paper and electronic.)
Assisting with onboarding new employees, distributing and explaining new hire documents, and accurately entering applicable data in the district's business administration system
Conducting background checks and ensuring fingerprint appointments are scheduled; discussing findings with HR Director when necessary
Extensive administrative and clerical responsibilities, including but not limited to: weekly filing, data-entry, ordering office supplies, answering phones, responding to inquiries from the general public
Strong knowledge of district policies to answer general policy questions; direct all questions that relate to an employee's personal affairs to the HR Director
Operating consistently according to district policies and department procedures
Collecting, reporting, and managing data associated with personnel events including worker's compensation claims, FMLA leave events, ADA accommodations requests, etc.
Tracking licensure for certified employees and authorized substitute teachers. Providing renewal reminders as indicated.
Assigning and tracking required staff training activities.
Generating employee data reports for the HR Director or Assistant Superintendent as needed.
Assisting the HR Director with new hire orientation by coordinating schedules, reserving the room, setting up the room (overhead projector, sound system, lighting, seating, folders, pens, sign-in sheet, water, etc.) prior to the event, creating new hire folders and handouts.
Tracking employee attendance and leaves of absence.
Responding to requests for employment verification.
Assist with unemployment verification as requested.
Performing other related duties as assigned or requested.
Observing all district policies and procedures.
Essential physical demands include:
Constant lifting 5 to 20 pounds
Frequent lifting 20 to over 50 pounds
Constant standing, walking
Frequent bending, reaching, squatting, climbing, kneeling
Occasional crawling, sitting, stooping
Supervision: Reports to the Director of Human Resources. Does not supervise other staff.
Job Classification: Non-exempt; benefits-eligible.
Candidate profile:
Education and Certification: High School diploma (Required)Bachelor's degree (Preferred)
Experience and Skills: Clerical and administration skills; superior organizational skills. Strong customer service and relationship building skills. Excellent verbal and written communication; maintain a calm and neutral demeanor. Attention to detail, thorough, active listening skills, maintain confidentiality. Technical proficiency in word processing, online job boards and social media. Ability to understand and follow oral and written instructions. Flexible and maintain a positive attitude.
Culture and Fit: Commitment to the mission and values of Montezuma Cortez Re-1. Desire to work as a member of a dynamic team. Openness to feedback and willingness to share ideas. Maintains and models high standards of personal and professional integrity and confidentiality