Human Resources Administrative Support V
Young World Physical Education, Minneapolis, MN, United States
Human Resources Administrative Support V
Intermediate District 287 District Service Center - Human Resources - Plymouth, Minnesota
Job Details
Job ID:
5673791
Application Deadline:
May 11, 2026 11:59 PM (Central Standard Time)
Posted:
Apr 27, 2026 5:00 AM (UTC)
Starting Date:
Jun 9, 2026
Job Description
Intermediate District 287 is looking for an experienced Administrative Assistant to provide a wide range of administrative services within our Human Resources department. The role requires independently performing advanced administrative support functions that involve knowledge of Human Resources procedures, district operations, data systems, records management, and customer service practices. Although positions may primarily be assigned to HR Operations or HR Data and Records, incumbents are expected to develop competency and provide support across all essential functions of the Human Resources office.
Position Details
Reports to:
Director of Human Resources
Location:
District Service Center in Plymouth, MN
Work Schedule:
Full‑time, Monday‑Friday, 40 hours per week, all year 12‑month position, 261 days
Salary:
$25.95 – $27.00 per hour (dependent on experience)
Benefits
Low‑cost medical and dental insurance
District funded HRA account
Life insurance and long‑term disability
Optional health care flexible spending account (FSA)
Optional dependent care flexible spending account (FSA)
Extensive wellness services that include 6 free confidential counseling sessions
Retirement benefits through PERA
Optional 403(b) with district match
Paid time off
Paid holidays
Mental health benefits
Education and Experience Requirements
Six (6) years of administrative support experience in an office environment
Experience in human resources, business services, records management, education administration, or related office operations preferred
Any combination of education and experience providing equivalent knowledge, skills, and abilities may be considered
College or vocational education in business office skills may substitute for general experience on an equivalent basis
Knowledge, Skills, and Abilities
Knowledge
Human Resources office practices, procedures, and confidentiality standards
Records retention requirements and document management systems
Data entry, reporting systems, and database management
Payroll/leave systems and general business office procedures
Microsoft Office / Google Workspace and related software systems
Skills
Organization, prioritization, and multitasking
Accurate data entry and proofing
Customer service and professional communication
Calendar coordination, meeting logistics, and document preparation
Preparing reports, forms, and correspondence
Abilities
Maintain confidentiality of sensitive employee information
Work independently with minimal supervision
Adapt to changing priorities and competing deadlines
Learn new systems and processes quickly
Build positive working relationships with diverse stakeholders
Recommend and implement process improvements
Essential Functions
The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties. Some functions listed may be more prominent than others depending on organizational needs.
I. Core Responsibilities
Provide front‑line customer service to employees, applicants, administrators, and the public via phone, email, and in person
Prepare, format, proofread, and distribute HR correspondence, forms, reports, and documents
Maintain confidential personnel records, files, and data in compliance with district procedures and legal requirements
Enter, review, verify, and update information in HR databases and systems
Coordinate meetings, schedules, calendars, and related logistics for HR staff
Support onboarding, employment processing, and employee transactions
Respond to routine questions regarding HR procedures, forms, timelines, and processes
Assist with purchasing, invoices, office supply ordering, and department administrative needs
Support clerical training, cross‑training, and troubleshooting of systems/processes
Identify opportunities to improve efficiency, workflow, and customer service
Use district technology systems effectively and learn new systems as needed
II. HR Operations Responsibilities
Provide direct administrative support to HR leadership
Manage calendars, appointments, and meeting coordination for HR administrators
Assist with recruitment and hiring processes including references, background checks, interview scheduling, and offer letter preparation
Process verification of employment requests
Track employee agreements including signing bonus agreements, loan agreements, and related documents
Prepare Board personnel reports and track submission deadlines
Support district wellness initiatives including scheduling meetings, budgets, and materials
Maintain HR webpage updates and department communications
Process Frontline/Aesop leave transactions and system support
Monitor HR budget items, invoices, and purchasing documentation
III. HR Data & Records Responsibilities
Maintain official personnel files and digital records systems
Manage document scanning, indexing, storage, retention, and destruction processes
Ensure compliance with district records retention schedules and privacy requirements
Perform HR data audits for completeness, accuracy, and consistency
Support system/database entries for employee records, assignments, credentials, and related data
Generate HR reports, spreadsheets, and records summaries as requested
Maintain labor law posting compliance and required notices
Troubleshoot data discrepancies and coordinate corrections with internal departments
Organize archived records and retrieval of historical employee documentation
Interview Process
Applications are due by May 11, 2026
First round interviews will be on May 18, 2026
Second round interviews will be on May 22, 2026
Job Requirements
At least 6 years of relevant experience preferred
High school or trade school degree preferred
Citizenship, residency or work visa required
Contact Information
Anna Kohler
1820 Xenium Lane North
Plymouth, Minnesota 55441
Phone: (763) 559-3535
Email: amkohler@district287.org
Website
https://www.district287.org/workingat287
Email: hr@district287.org
#J-18808-Ljbffr
Intermediate District 287 District Service Center - Human Resources - Plymouth, Minnesota
Job Details
Job ID:
5673791
Application Deadline:
May 11, 2026 11:59 PM (Central Standard Time)
Posted:
Apr 27, 2026 5:00 AM (UTC)
Starting Date:
Jun 9, 2026
Job Description
Intermediate District 287 is looking for an experienced Administrative Assistant to provide a wide range of administrative services within our Human Resources department. The role requires independently performing advanced administrative support functions that involve knowledge of Human Resources procedures, district operations, data systems, records management, and customer service practices. Although positions may primarily be assigned to HR Operations or HR Data and Records, incumbents are expected to develop competency and provide support across all essential functions of the Human Resources office.
Position Details
Reports to:
Director of Human Resources
Location:
District Service Center in Plymouth, MN
Work Schedule:
Full‑time, Monday‑Friday, 40 hours per week, all year 12‑month position, 261 days
Salary:
$25.95 – $27.00 per hour (dependent on experience)
Benefits
Low‑cost medical and dental insurance
District funded HRA account
Life insurance and long‑term disability
Optional health care flexible spending account (FSA)
Optional dependent care flexible spending account (FSA)
Extensive wellness services that include 6 free confidential counseling sessions
Retirement benefits through PERA
Optional 403(b) with district match
Paid time off
Paid holidays
Mental health benefits
Education and Experience Requirements
Six (6) years of administrative support experience in an office environment
Experience in human resources, business services, records management, education administration, or related office operations preferred
Any combination of education and experience providing equivalent knowledge, skills, and abilities may be considered
College or vocational education in business office skills may substitute for general experience on an equivalent basis
Knowledge, Skills, and Abilities
Knowledge
Human Resources office practices, procedures, and confidentiality standards
Records retention requirements and document management systems
Data entry, reporting systems, and database management
Payroll/leave systems and general business office procedures
Microsoft Office / Google Workspace and related software systems
Skills
Organization, prioritization, and multitasking
Accurate data entry and proofing
Customer service and professional communication
Calendar coordination, meeting logistics, and document preparation
Preparing reports, forms, and correspondence
Abilities
Maintain confidentiality of sensitive employee information
Work independently with minimal supervision
Adapt to changing priorities and competing deadlines
Learn new systems and processes quickly
Build positive working relationships with diverse stakeholders
Recommend and implement process improvements
Essential Functions
The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties. Some functions listed may be more prominent than others depending on organizational needs.
I. Core Responsibilities
Provide front‑line customer service to employees, applicants, administrators, and the public via phone, email, and in person
Prepare, format, proofread, and distribute HR correspondence, forms, reports, and documents
Maintain confidential personnel records, files, and data in compliance with district procedures and legal requirements
Enter, review, verify, and update information in HR databases and systems
Coordinate meetings, schedules, calendars, and related logistics for HR staff
Support onboarding, employment processing, and employee transactions
Respond to routine questions regarding HR procedures, forms, timelines, and processes
Assist with purchasing, invoices, office supply ordering, and department administrative needs
Support clerical training, cross‑training, and troubleshooting of systems/processes
Identify opportunities to improve efficiency, workflow, and customer service
Use district technology systems effectively and learn new systems as needed
II. HR Operations Responsibilities
Provide direct administrative support to HR leadership
Manage calendars, appointments, and meeting coordination for HR administrators
Assist with recruitment and hiring processes including references, background checks, interview scheduling, and offer letter preparation
Process verification of employment requests
Track employee agreements including signing bonus agreements, loan agreements, and related documents
Prepare Board personnel reports and track submission deadlines
Support district wellness initiatives including scheduling meetings, budgets, and materials
Maintain HR webpage updates and department communications
Process Frontline/Aesop leave transactions and system support
Monitor HR budget items, invoices, and purchasing documentation
III. HR Data & Records Responsibilities
Maintain official personnel files and digital records systems
Manage document scanning, indexing, storage, retention, and destruction processes
Ensure compliance with district records retention schedules and privacy requirements
Perform HR data audits for completeness, accuracy, and consistency
Support system/database entries for employee records, assignments, credentials, and related data
Generate HR reports, spreadsheets, and records summaries as requested
Maintain labor law posting compliance and required notices
Troubleshoot data discrepancies and coordinate corrections with internal departments
Organize archived records and retrieval of historical employee documentation
Interview Process
Applications are due by May 11, 2026
First round interviews will be on May 18, 2026
Second round interviews will be on May 22, 2026
Job Requirements
At least 6 years of relevant experience preferred
High school or trade school degree preferred
Citizenship, residency or work visa required
Contact Information
Anna Kohler
1820 Xenium Lane North
Plymouth, Minnesota 55441
Phone: (763) 559-3535
Email: amkohler@district287.org
Website
https://www.district287.org/workingat287
Email: hr@district287.org
#J-18808-Ljbffr