Procurement Analyst II
Yulista, Huntsville, AL, United States
PRIMARY FUNCTION
The Procurement Analyst serves as an agent for the organization and is the primary liaison for its suppliers. This position is responsible for the acquisition of materials, equipment, supplies and / or services from suppliers to the company.
ESSENTIAL FUNCTIONS
Perform all duties in accordance with established operating procedures, standards of ethical conduct, laws and regulations pertaining to procurement
Prepares and sends RFQs or RFPs to select vendors
Review, evaluate, and monitor Purchase Requisitions (PR) for proper authorization(s), valid item information, specifications, statement of work (SOW), contractual obligations and legal compliance
Administer low complexity, low dollar acquisitions
Analyze price proposals, quotations, financial reports and other data to determine reasonable process
Conduct negotiations with suppliers to finalize cost, delivery, quality, terms and conditions and all related freight and logistics charges
Strive to achieve spending goals with small and disadvantaged businesses.
Maintain compliant and accurate procurement records including purchase order files, supply agreements and related databases
Research and resolve receiving and accounts payable issues
Expedite the solution of any problems including the negotiation of settlements that arise in relation to delivery date, quality, quantity, or the cost of purchased goods or services
Maintain a working knowledge of routine goods and services purchased
Monitor market conditions that affect assigned commodities - supply and demand, changes in supply bases, price trends, etc.
Meets with suppliers to evaluate their products or services and seek out opportunities for cost reduction, quality improvement and new products
Recommend cost saving processes and improvement
Track cost savings and cost avoidances
Assist internal and external customers by interpreting laws, policies, laws, codes and regulations pertaining to purchasing
Continuously update job knowledge by participating in education opportunities
The Procurement Analyst may be required to perform other related duties to meet the ongoing needs of the organization
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
KNOWLEDGE, SKILLS, & ABILITIES
Intermediate to Advanced computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.
Ability to enter data accurately into databases.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence
Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc. Must represent the company in a professional manner at all times.
Must be trustworthy - will handle confidential information routinely
Must possess effective oral and written communication skills to clearly communicate information to others.
Ability to use general office equipment such as fax, phone, copier, scanner, printers, etc.
Ability to follow a process.
Professional customer service skills, including active listening, prompt service and follow-up.
Strong problem solving skills; ability to draw conclusions and make recommendations for problem resolution
Ability to learn and understand corporate policies and procedures and how they relate to the company's goals.
Ability to perform basic mathematical computations.
High degree of self-motivation and the ability to work independently
Ability to multi-task.
QUALIFICATIONS
BA/BS Degree and 3 years of task related experience or 7 years of task related experience
Ability to read and interpret military specifications
Knowledge of cost and price analysis techniques
Working knowledge of Enterprise Resource Planning (ERP) Systems
Experience in FAR / CPSR DoD approved purchasing system preferred
Experience in an ISO9000 and AS9100 environment preferred
ISM or APICS certification preferred
Experience working with Deltek / CostPoint preferred
Ability to pass a drug and background screening
Must be able to obtain a government security clearance
WORKING ENVIRONMENT
A fast paced multi-tasking customer service oriented environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required.
Preference Statement
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.
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The Procurement Analyst serves as an agent for the organization and is the primary liaison for its suppliers. This position is responsible for the acquisition of materials, equipment, supplies and / or services from suppliers to the company.
ESSENTIAL FUNCTIONS
Perform all duties in accordance with established operating procedures, standards of ethical conduct, laws and regulations pertaining to procurement
Prepares and sends RFQs or RFPs to select vendors
Review, evaluate, and monitor Purchase Requisitions (PR) for proper authorization(s), valid item information, specifications, statement of work (SOW), contractual obligations and legal compliance
Administer low complexity, low dollar acquisitions
Analyze price proposals, quotations, financial reports and other data to determine reasonable process
Conduct negotiations with suppliers to finalize cost, delivery, quality, terms and conditions and all related freight and logistics charges
Strive to achieve spending goals with small and disadvantaged businesses.
Maintain compliant and accurate procurement records including purchase order files, supply agreements and related databases
Research and resolve receiving and accounts payable issues
Expedite the solution of any problems including the negotiation of settlements that arise in relation to delivery date, quality, quantity, or the cost of purchased goods or services
Maintain a working knowledge of routine goods and services purchased
Monitor market conditions that affect assigned commodities - supply and demand, changes in supply bases, price trends, etc.
Meets with suppliers to evaluate their products or services and seek out opportunities for cost reduction, quality improvement and new products
Recommend cost saving processes and improvement
Track cost savings and cost avoidances
Assist internal and external customers by interpreting laws, policies, laws, codes and regulations pertaining to purchasing
Continuously update job knowledge by participating in education opportunities
The Procurement Analyst may be required to perform other related duties to meet the ongoing needs of the organization
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
KNOWLEDGE, SKILLS, & ABILITIES
Intermediate to Advanced computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.
Ability to enter data accurately into databases.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence
Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc. Must represent the company in a professional manner at all times.
Must be trustworthy - will handle confidential information routinely
Must possess effective oral and written communication skills to clearly communicate information to others.
Ability to use general office equipment such as fax, phone, copier, scanner, printers, etc.
Ability to follow a process.
Professional customer service skills, including active listening, prompt service and follow-up.
Strong problem solving skills; ability to draw conclusions and make recommendations for problem resolution
Ability to learn and understand corporate policies and procedures and how they relate to the company's goals.
Ability to perform basic mathematical computations.
High degree of self-motivation and the ability to work independently
Ability to multi-task.
QUALIFICATIONS
BA/BS Degree and 3 years of task related experience or 7 years of task related experience
Ability to read and interpret military specifications
Knowledge of cost and price analysis techniques
Working knowledge of Enterprise Resource Planning (ERP) Systems
Experience in FAR / CPSR DoD approved purchasing system preferred
Experience in an ISO9000 and AS9100 environment preferred
ISM or APICS certification preferred
Experience working with Deltek / CostPoint preferred
Ability to pass a drug and background screening
Must be able to obtain a government security clearance
WORKING ENVIRONMENT
A fast paced multi-tasking customer service oriented environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required.
Preference Statement
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.
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