Executive Assistant
HBK Lawyers APC, Montrose, CA, United States
Position Summary
We are seeking a highly organized and proactive Executive Assistant to provide direct, high-level support to the Founder. This role requires exceptional attention to detail, strong communication skills, and the ability to manage competing priorities with discretion and efficiency. The ideal candidate is tech-savvy, dependable, and experienced in scheduling, calendar management, and social media content creation.
Key Responsibilities
Serve as a strategic right hand to the Founder, proactively managing priorities, time allocation, and daily operations to maximize efficiency and impact
Optimize the Founders calendar with a forward-looking approach, anticipating needs, resolving conflicts, and ensuring alignment with business objectives
Coordinate and seamlessly execute all meetings, calls, and events, including logistics, preparation, and follow-through
Act as a gatekeeper and liaison on behalf of the Founder for internal and external communications, maintaining discretion and professionalism at all times
Execute personal and professional tasks with precision, including purchasing and sending client and team gifts, handling sensitive errands, and managing off-site responsibilities
Run errands and handle in-person tasks outside of the office as needed (e.g., events, vendor coordination, personal requests, and time-sensitive pickups/deliveries)
Coordinate travel arrangements and itineraries, ensuring a seamless experience across business and personal commitments
Anticipate needs before they arise, operating with a high degree of ownership, discretion, and problem-solving ability
Social Media & Content Support
Develop and schedule high-quality social media content across platforms in alignment with the firms brand
Source and collaborate with outside vendors to help create content, obtain pricing from these vendors
Manage and execute a structured content calendar, ensuring timely and strategic posting
Monitor engagement, flag opportunities, and provide light performance insights to refine content strategy
Qualifications
Proven experience as an Executive Assistant or in a similar role supporting senior leadership
Strong organizational and time management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office and/or Google Workspace
Experience with social media platforms (e.g., Instagram, LinkedIn, Facebook)
Ability to create polished, professional content
High level of discretion, judgment, and professionalism
Ability to work on-site in Glendale, CA
Compensation:
$30$35 per hour, depending on experience.
We are seeking a highly organized and proactive Executive Assistant to provide direct, high-level support to the Founder. This role requires exceptional attention to detail, strong communication skills, and the ability to manage competing priorities with discretion and efficiency. The ideal candidate is tech-savvy, dependable, and experienced in scheduling, calendar management, and social media content creation.
Key Responsibilities
Serve as a strategic right hand to the Founder, proactively managing priorities, time allocation, and daily operations to maximize efficiency and impact
Optimize the Founders calendar with a forward-looking approach, anticipating needs, resolving conflicts, and ensuring alignment with business objectives
Coordinate and seamlessly execute all meetings, calls, and events, including logistics, preparation, and follow-through
Act as a gatekeeper and liaison on behalf of the Founder for internal and external communications, maintaining discretion and professionalism at all times
Execute personal and professional tasks with precision, including purchasing and sending client and team gifts, handling sensitive errands, and managing off-site responsibilities
Run errands and handle in-person tasks outside of the office as needed (e.g., events, vendor coordination, personal requests, and time-sensitive pickups/deliveries)
Coordinate travel arrangements and itineraries, ensuring a seamless experience across business and personal commitments
Anticipate needs before they arise, operating with a high degree of ownership, discretion, and problem-solving ability
Social Media & Content Support
Develop and schedule high-quality social media content across platforms in alignment with the firms brand
Source and collaborate with outside vendors to help create content, obtain pricing from these vendors
Manage and execute a structured content calendar, ensuring timely and strategic posting
Monitor engagement, flag opportunities, and provide light performance insights to refine content strategy
Qualifications
Proven experience as an Executive Assistant or in a similar role supporting senior leadership
Strong organizational and time management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office and/or Google Workspace
Experience with social media platforms (e.g., Instagram, LinkedIn, Facebook)
Ability to create polished, professional content
High level of discretion, judgment, and professionalism
Ability to work on-site in Glendale, CA
Compensation:
$30$35 per hour, depending on experience.