Senior Administrative Assistant
Embry-Riddle Aeronautical University, Daytona Beach, FL, United States
Embry-Riddle Aeronautical University Celebrates 100 Years of Leadership in Aviation and Aerospace
As Embry-Riddle Aeronautical University marks its Centennial, we proudly celebrate 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, FL, and Prescott, AZ and a worldwide network spanning nearly 120 global locations Embry-Riddle stands as the world's largest aviation and aerospace university.
For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery.
As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible.
The Opportunity
The Senior Administrative Assistant is responsible for managing the administrative operations of the Controller's Office and providing support to the Office of the Senior Vice President and Chief Financial Officer, as needed. This role coordinates daily administrative activities, manages communications, and supports a variety of projects and initiatives. This position reports to the Vice President and University Controller and requires a high level of organization, professionalism, initiative, and discretion.
Key Responsibilities
Coordinate and manage calendars, meetings, and related logistics
Provide administrative and project support, including research and coordination of special initiatives
Prepare, proofread, and edit correspondence, reports, and presentations for accuracy and completeness
Communicate effectively with internal and external stakeholders
Coordinate events and meetings, including agendas, materials, and catering arrangements
Manage office operations, including ordering and maintaining supplies
Process purchase requisitions, bid waivers, and change orders
Assist with onboarding activities for new team members
Coordinate travel arrangements, expense reporting, and purchasing card reconciliations
Track and follow up on tasks and projects to ensure deadlines are met
Attend meetings, document proceedings, and follow up on action items as needed
Perks Await You at Embry-Riddle!
Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your healthbecause your journey to wellness should be rewarding! Buckle up for a healthier, happier you!
Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
Qualifications
Required Education and Qualifications:
Certificate, diploma, or degree (6-18 months post-high school) in business, accounting, or a related field
3-5 years of administrative experience
Strong organizational, time-management, and multitasking skills
Excellent written and verbal communication skills
Demonstrated editing and proofreading abilities
Strong attention to detail and accuracy
Ability to work independently, take initiative, and exercise sound judgment
Demonstrated ability to handle highly sensitive and confidential information with discretion, professionalism, and sound judgment
Proficiency in Microsoft Office; experience with Workday preferred
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong interpersonal skills with the ability to interact effectively with students, faculty, staff, and visitors
Work Environment & Expectations
Typical office environment
Minimal work outside standard business hours
Minimal travel may be required
Application process/requirements
To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R311378. Please attach all relevant materials to your application when you apply online. Complete submissions include:
Cover letter
Full Resume
Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)
Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.
As Embry-Riddle Aeronautical University marks its Centennial, we proudly celebrate 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, FL, and Prescott, AZ and a worldwide network spanning nearly 120 global locations Embry-Riddle stands as the world's largest aviation and aerospace university.
For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery.
As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible.
The Opportunity
The Senior Administrative Assistant is responsible for managing the administrative operations of the Controller's Office and providing support to the Office of the Senior Vice President and Chief Financial Officer, as needed. This role coordinates daily administrative activities, manages communications, and supports a variety of projects and initiatives. This position reports to the Vice President and University Controller and requires a high level of organization, professionalism, initiative, and discretion.
Key Responsibilities
Coordinate and manage calendars, meetings, and related logistics
Provide administrative and project support, including research and coordination of special initiatives
Prepare, proofread, and edit correspondence, reports, and presentations for accuracy and completeness
Communicate effectively with internal and external stakeholders
Coordinate events and meetings, including agendas, materials, and catering arrangements
Manage office operations, including ordering and maintaining supplies
Process purchase requisitions, bid waivers, and change orders
Assist with onboarding activities for new team members
Coordinate travel arrangements, expense reporting, and purchasing card reconciliations
Track and follow up on tasks and projects to ensure deadlines are met
Attend meetings, document proceedings, and follow up on action items as needed
Perks Await You at Embry-Riddle!
Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your healthbecause your journey to wellness should be rewarding! Buckle up for a healthier, happier you!
Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
Qualifications
Required Education and Qualifications:
Certificate, diploma, or degree (6-18 months post-high school) in business, accounting, or a related field
3-5 years of administrative experience
Strong organizational, time-management, and multitasking skills
Excellent written and verbal communication skills
Demonstrated editing and proofreading abilities
Strong attention to detail and accuracy
Ability to work independently, take initiative, and exercise sound judgment
Demonstrated ability to handle highly sensitive and confidential information with discretion, professionalism, and sound judgment
Proficiency in Microsoft Office; experience with Workday preferred
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong interpersonal skills with the ability to interact effectively with students, faculty, staff, and visitors
Work Environment & Expectations
Typical office environment
Minimal work outside standard business hours
Minimal travel may be required
Application process/requirements
To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R311378. Please attach all relevant materials to your application when you apply online. Complete submissions include:
Cover letter
Full Resume
Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)
Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.