Fabrication Administrator
Noel Group, Fresno, CA, United States
Summary
Rental/Fabrication Administrator / Operations Coordinator supports service, construction, rental and fabrication operations through job setup, dispatch coordination, purchasing, billing and administrative oversight. This role ensures accurate job tracking, efficient workflow and timely financial processing across multiple business units, including Atlas turnaround, Atlas new construction, RFM Rental and Fabrication.
Position
Fabrication Administrator – Full Time, non‑exempt. Location: Fresno. Reports to: Fabrication Manager.
Essential Functions
Set up and manage all jobs in CRM, Dynamics and dispatch systems.
Coordinate dispatch and scheduling of technicians and field personnel.
Communicate with customers, vendors, and internal teams regarding job status.
Create and manage purchase orders and track material procurement.
Maintain accurate job documentation, including work orders and service records.
Assist with billing preparation, reconciliation, and issue resolution.
Support Service Department operations and administrative functions as needed.
Monitor and update job progress, ensuring accuracy in systems.
Perform month‑end WIP reporting.
Monitor and manage open work orders.
Coordinate dispatch and labor schedules.
Handle purchasing and vendor coordination.
Track and manage change orders (COs).
Prepare billing and progress invoicing.
Create rental orders (RNT).
Coordinate logistics and permit-to-operate tracking.
Facilitate interoffice coordination between branches.
Purchase materials and components.
Track labor and support job costing.
Document change orders (COs) and related information.
Requirements
Strong communication skills, both internally and externally.
Ability to work collaboratively in a team environment.
Excellent multitasking and prioritization abilities.
Organized and capable of switching between duties efficiently.
Ability to meet deadlines and/or targets.
Resilience under pressure and in stressful situations.
Self‑motivated and driven.
Required Education and Experience
2+ years of experience in service administration, dispatch or project coordination.
Working knowledge of accounting and billing processes.
Proficiency in Microsoft Office (Excel, Word) and ERP/CRM systems.
Experience with dispatch software such as FieldCentrix preferred.
Strong customer service and interpersonal skills.
Work Environment and Physical Demands
The role is primarily office‑based, involving standard office equipment (computers, phones, fax machines, filing cabinets). Work requires routine filing, reproduction and binding of materials, occasional lifting of files, and the ability to stand on a stool, climb stairs, and set up training and meeting spaces. It is a deskbound position but may require travel.
Travel
Travel to customers and RFMCo sites may be required, including possible overnight travel.
Other Duties
This job description is not a comprehensive listing of duties, responsibilities, or required skills. Duties may change at any time with or without notice.
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Rental/Fabrication Administrator / Operations Coordinator supports service, construction, rental and fabrication operations through job setup, dispatch coordination, purchasing, billing and administrative oversight. This role ensures accurate job tracking, efficient workflow and timely financial processing across multiple business units, including Atlas turnaround, Atlas new construction, RFM Rental and Fabrication.
Position
Fabrication Administrator – Full Time, non‑exempt. Location: Fresno. Reports to: Fabrication Manager.
Essential Functions
Set up and manage all jobs in CRM, Dynamics and dispatch systems.
Coordinate dispatch and scheduling of technicians and field personnel.
Communicate with customers, vendors, and internal teams regarding job status.
Create and manage purchase orders and track material procurement.
Maintain accurate job documentation, including work orders and service records.
Assist with billing preparation, reconciliation, and issue resolution.
Support Service Department operations and administrative functions as needed.
Monitor and update job progress, ensuring accuracy in systems.
Perform month‑end WIP reporting.
Monitor and manage open work orders.
Coordinate dispatch and labor schedules.
Handle purchasing and vendor coordination.
Track and manage change orders (COs).
Prepare billing and progress invoicing.
Create rental orders (RNT).
Coordinate logistics and permit-to-operate tracking.
Facilitate interoffice coordination between branches.
Purchase materials and components.
Track labor and support job costing.
Document change orders (COs) and related information.
Requirements
Strong communication skills, both internally and externally.
Ability to work collaboratively in a team environment.
Excellent multitasking and prioritization abilities.
Organized and capable of switching between duties efficiently.
Ability to meet deadlines and/or targets.
Resilience under pressure and in stressful situations.
Self‑motivated and driven.
Required Education and Experience
2+ years of experience in service administration, dispatch or project coordination.
Working knowledge of accounting and billing processes.
Proficiency in Microsoft Office (Excel, Word) and ERP/CRM systems.
Experience with dispatch software such as FieldCentrix preferred.
Strong customer service and interpersonal skills.
Work Environment and Physical Demands
The role is primarily office‑based, involving standard office equipment (computers, phones, fax machines, filing cabinets). Work requires routine filing, reproduction and binding of materials, occasional lifting of files, and the ability to stand on a stool, climb stairs, and set up training and meeting spaces. It is a deskbound position but may require travel.
Travel
Travel to customers and RFMCo sites may be required, including possible overnight travel.
Other Duties
This job description is not a comprehensive listing of duties, responsibilities, or required skills. Duties may change at any time with or without notice.
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