Administrative Assistant 2, Physician Assistant Studies (1983)
Idaho State University, Pocatello, ID, United States
Administrative Assistant 2, Physician Assistant Studies (1983)
Pocatello - Main
Institution Information
Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!
Job Description
To perform complex secretarial, office administration, and public relations assignments; perform related work.
To serve as a key administrative and operational support member of the Physician Assistant Studies Program by staffing the Pocatello main office and providing comprehensive support to students, faculty, and program leadership. This position ensures efficient office operations, coordinates events, maintains records, supports communication and compliance efforts, and assists with alumni engagement. Additionally, the role functions as an integral support to the Clinical Year Team, providing focused administrative and logistical support to ensure clinical year students, preceptors, and faculty meet program needs and ARC-PA standards.
Key Responsibilities
Clinical Year Support
Support the Clinical Year Team and clinical rotation management
Provide logistical support for key program events and awards, including orientation, Summative Week, Graduation Celebration, and Preceptor of the Year
Provide administrative support to the Clinical Year team for ongoing rotation communications to students and preceptors
Assemble and distribute preceptor packets, hour certificates, and recognition materials
Compile and format student bio sketches and CVs for the incoming clinical cohort
Collect and file comprehensive preceptor records alongside the Data Coordinator and Director of Compliance, ensuring CVs, board certifications, vetting documentation, state licensure, and university affiliate faculty status are on record
Administrative Operations and Program Support
Serve as the primary point of contact for the Pocatello office; answer phones, respond to inquiries, monitor voicemail, and greet guests
Purchase and track the inventory of office supplies for the Pocatello campus
Oversee the order, cleanliness, and functionality of program common spaces
Process and distribute mail for faculty, staff, and students
Maintain updated contact directories for faculty, staff, and students within the program, university, and affiliated organizations
Prepare and organize print materials, directories, and office signage, including name badges, locker assignments, and physical skills pass-off schedules
Coordinate logistics and schedule meetings for internal events and activities
Provide administrative support for program events, including scheduling, catering, reservations, materials preparation, meeting minutes, and follow-up
Participate as a member of the Strategic Action Plan team
Serve as a departmental P-card holder for office purchasing; reconcile purchases and submit documentation per university policy
Maintain digital and physical records for students and personnel in compliance with ARC-PA and ISU file retention policies
Assist with archiving and file management in accordance with university protocols
Provide administrative support to internal committees, including the Performance Evaluation Committee, PA Program Advisory Committee, and PAS Advisory Board
Admissions and Alumni Support
Provide basic admissions information and phone advising for prospective students
Support admission operations by coordinating interview day hospitality, preparing interview materials, and scheduling interviews in collaboration with the Admissions Coordinator
Update and maintain the program's alumni database
Process credentialing paperwork and education verification forms, tracking their completion status
Support program recruitment, marketing, and communications functions
Leadership and Faculty Support
Assist the Program Director and Associate Director(s) with internal communications, university activities, and calendar scheduling
Coordinate logistics for faculty meetings, retreats, and special events
Provide administrative and clerical support for accreditation documentation and compliance tracking
Additional Responsibilities
Maintain a consistent schedule aligned with university operations
Perform other reasonable administrative duties as assigned
Minimum Qualifications
Good knowledge of:
Office support functions including word processing, filing, composing a variety of business documents and reception
Researching, compiling, and summarizing data for reports
Experience:
Interpreting, applying and explaining complex information such as regulations, policies or services
Independently solving problems/performing liaison activities in a work setting
Coordinating activities requiring complex arrangements
Specialty Items
Some knowledge of:
Financial record keeping
Supervisory practices
Good knowledge of:
Legal terminology
Investigative procedures
Experience:
Public Relations
Using dictation/transcription equipment & taking minutes
Additional Information
ISU minimum for this classification is $19.01/hour, commensurate with education and experience. To be considered for this opportunity, apply on or before May 12, 2026. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.
Pocatello - Main
Institution Information
Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!
Job Description
To perform complex secretarial, office administration, and public relations assignments; perform related work.
To serve as a key administrative and operational support member of the Physician Assistant Studies Program by staffing the Pocatello main office and providing comprehensive support to students, faculty, and program leadership. This position ensures efficient office operations, coordinates events, maintains records, supports communication and compliance efforts, and assists with alumni engagement. Additionally, the role functions as an integral support to the Clinical Year Team, providing focused administrative and logistical support to ensure clinical year students, preceptors, and faculty meet program needs and ARC-PA standards.
Key Responsibilities
Clinical Year Support
Support the Clinical Year Team and clinical rotation management
Provide logistical support for key program events and awards, including orientation, Summative Week, Graduation Celebration, and Preceptor of the Year
Provide administrative support to the Clinical Year team for ongoing rotation communications to students and preceptors
Assemble and distribute preceptor packets, hour certificates, and recognition materials
Compile and format student bio sketches and CVs for the incoming clinical cohort
Collect and file comprehensive preceptor records alongside the Data Coordinator and Director of Compliance, ensuring CVs, board certifications, vetting documentation, state licensure, and university affiliate faculty status are on record
Administrative Operations and Program Support
Serve as the primary point of contact for the Pocatello office; answer phones, respond to inquiries, monitor voicemail, and greet guests
Purchase and track the inventory of office supplies for the Pocatello campus
Oversee the order, cleanliness, and functionality of program common spaces
Process and distribute mail for faculty, staff, and students
Maintain updated contact directories for faculty, staff, and students within the program, university, and affiliated organizations
Prepare and organize print materials, directories, and office signage, including name badges, locker assignments, and physical skills pass-off schedules
Coordinate logistics and schedule meetings for internal events and activities
Provide administrative support for program events, including scheduling, catering, reservations, materials preparation, meeting minutes, and follow-up
Participate as a member of the Strategic Action Plan team
Serve as a departmental P-card holder for office purchasing; reconcile purchases and submit documentation per university policy
Maintain digital and physical records for students and personnel in compliance with ARC-PA and ISU file retention policies
Assist with archiving and file management in accordance with university protocols
Provide administrative support to internal committees, including the Performance Evaluation Committee, PA Program Advisory Committee, and PAS Advisory Board
Admissions and Alumni Support
Provide basic admissions information and phone advising for prospective students
Support admission operations by coordinating interview day hospitality, preparing interview materials, and scheduling interviews in collaboration with the Admissions Coordinator
Update and maintain the program's alumni database
Process credentialing paperwork and education verification forms, tracking their completion status
Support program recruitment, marketing, and communications functions
Leadership and Faculty Support
Assist the Program Director and Associate Director(s) with internal communications, university activities, and calendar scheduling
Coordinate logistics for faculty meetings, retreats, and special events
Provide administrative and clerical support for accreditation documentation and compliance tracking
Additional Responsibilities
Maintain a consistent schedule aligned with university operations
Perform other reasonable administrative duties as assigned
Minimum Qualifications
Good knowledge of:
Office support functions including word processing, filing, composing a variety of business documents and reception
Researching, compiling, and summarizing data for reports
Experience:
Interpreting, applying and explaining complex information such as regulations, policies or services
Independently solving problems/performing liaison activities in a work setting
Coordinating activities requiring complex arrangements
Specialty Items
Some knowledge of:
Financial record keeping
Supervisory practices
Good knowledge of:
Legal terminology
Investigative procedures
Experience:
Public Relations
Using dictation/transcription equipment & taking minutes
Additional Information
ISU minimum for this classification is $19.01/hour, commensurate with education and experience. To be considered for this opportunity, apply on or before May 12, 2026. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.