Project Assistant (Fixed Term)
Intralox, Washington, District of Columbia, United States
Project Assistant (Fixed Term)
Location: Baltimore/Washington D.C.
Job Summary
Intralox invites qualified candidates to join as a Project Assistant for a fixed‑term contract (up to 7 months). The role supports the Field Installation team that deploys advanced automated conveyor systems across the United States.
Responsibilities
Assist with all planned and reactive needs from our Field Installation team traveling across the country.
Set up, maintain, and monitor equipment.
Track and submit team on‑site work hours.
Provide backup for preparation and shipment of documents, drawings, and labels needed in the field.
Document and follow up on important actions and decisions from meetings.
Ensure project deadlines are met.
Undertake project tasks as required.
Create and streamline processes and procedures for efficient project execution.
Communicate with other departments to synchronize group and company activities and establish necessary processes.
Attend appropriate training or self‑train to continuously improve skill sets.
Reports to a supervisor.
Procurement of materials and items: tools for new or replenishment sets, repair requests for Hilti leased tools, accessory items such as pallet jacks and storage solutions, consumables such as welding wire and safety gear.
Monitor the Brady label rack to maintain appropriate inventory levels.
Administrative duties: calendar management for team managers, host and conduct meetings, book conference rooms, request lunch orders for meetings, prepare and update documents for meetings and team updates, take meeting notes, reserve work cubicles for incoming or visiting team members, create and update documents via Smartsheet, Word, PowerPoint, Visio, and Excel.
Assist with new hire onboarding and training: set up pre‑start calls, facilitate corporate card applications, provide expense reimbursement forms, determine company phone preference, submit IT Service Hub tickets, schedule trainings, create training itineraries and binders, conduct training sessions on time‑card submission, PTO requests, travel booking, corporate card management, and expense reporting.
Position Requirements
A high school diploma or GED equivalent.
At least five (5) years of experience in an administrative role.
Demonstrated ability to self‑manage.
Exceptional organizational, verbal, written, and presentation skills.
Ability to work effectively both independently and as part of a team.
Experience using computers for a variety of tasks.
Competency in Microsoft applications including Word, PowerPoint, Excel, and Outlook.
Competency in Smartsheet.
Competency in an MRP (Material Requirements Planning) system.
Knowledge of file management, transcription, and other administrative procedures.
Ability to work on tight deadlines.
Must be able to work a 6:00 am to 3:00 pm schedule and overtime as needed.
Must be able to type 50+ words per minute.
Preferred Qualifications
Previous administrative experience in the manufacturing, field installation, automation, or construction field.
Salary Range
$50,200 to $98,700
EEO/Vet/Disability Notice
EOE/M/F/Vet/Disabled
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Location: Baltimore/Washington D.C.
Job Summary
Intralox invites qualified candidates to join as a Project Assistant for a fixed‑term contract (up to 7 months). The role supports the Field Installation team that deploys advanced automated conveyor systems across the United States.
Responsibilities
Assist with all planned and reactive needs from our Field Installation team traveling across the country.
Set up, maintain, and monitor equipment.
Track and submit team on‑site work hours.
Provide backup for preparation and shipment of documents, drawings, and labels needed in the field.
Document and follow up on important actions and decisions from meetings.
Ensure project deadlines are met.
Undertake project tasks as required.
Create and streamline processes and procedures for efficient project execution.
Communicate with other departments to synchronize group and company activities and establish necessary processes.
Attend appropriate training or self‑train to continuously improve skill sets.
Reports to a supervisor.
Procurement of materials and items: tools for new or replenishment sets, repair requests for Hilti leased tools, accessory items such as pallet jacks and storage solutions, consumables such as welding wire and safety gear.
Monitor the Brady label rack to maintain appropriate inventory levels.
Administrative duties: calendar management for team managers, host and conduct meetings, book conference rooms, request lunch orders for meetings, prepare and update documents for meetings and team updates, take meeting notes, reserve work cubicles for incoming or visiting team members, create and update documents via Smartsheet, Word, PowerPoint, Visio, and Excel.
Assist with new hire onboarding and training: set up pre‑start calls, facilitate corporate card applications, provide expense reimbursement forms, determine company phone preference, submit IT Service Hub tickets, schedule trainings, create training itineraries and binders, conduct training sessions on time‑card submission, PTO requests, travel booking, corporate card management, and expense reporting.
Position Requirements
A high school diploma or GED equivalent.
At least five (5) years of experience in an administrative role.
Demonstrated ability to self‑manage.
Exceptional organizational, verbal, written, and presentation skills.
Ability to work effectively both independently and as part of a team.
Experience using computers for a variety of tasks.
Competency in Microsoft applications including Word, PowerPoint, Excel, and Outlook.
Competency in Smartsheet.
Competency in an MRP (Material Requirements Planning) system.
Knowledge of file management, transcription, and other administrative procedures.
Ability to work on tight deadlines.
Must be able to work a 6:00 am to 3:00 pm schedule and overtime as needed.
Must be able to type 50+ words per minute.
Preferred Qualifications
Previous administrative experience in the manufacturing, field installation, automation, or construction field.
Salary Range
$50,200 to $98,700
EEO/Vet/Disability Notice
EOE/M/F/Vet/Disabled
#J-18808-Ljbffr