Project Assistant (Fixed Term)
Intralox, Baltimore, MD, United States
Project Assistant (Fixed Term - Not To Exceed 7 Months)
Location: Hanover, MD. This is an onsite position.
Responsibilities
Assist with all planned and reactive needs from our Field Installation team which travels around the country installing multimillion-dollar automated conveyance systems in the E-Commerce Industry.
Setting up, maintaining, and monitoring equipment.
Track and submit team on-site work hours.
Provide back up to preparation and shipment of documents/drawings/labels needed in the field.
Documenting and following up on important actions and decisions from meetings.
Ensuring project deadlines are met.
Undertaking project tasks as required.
Creates and streamlines processes and procedures for efficient and successful projects.
Communicate with other departments as necessary to ensure group and company activities are synchronized and necessary processes are created/implemented.
Attend appropriate training or self-trains to continuously improve skillsets.
Reports to a supervisor.
Procurement of various materials/items:
Tools for new tool sets or replenishment of existing sets
Submit request for repair of Hilti leased tools
Accessory items such as pallet jacks, white boards, shelving units, tables/chairs
Consumable items such as welding wire, caution/danger tape, saw blades, drill bits, buffing pads, grinding wheels, PPE gear, etc.
Monitor Brady label rack to ensure min/max levels are being managed properly by vendor
Administrative duties:
Calendar management for team managers and provide support when needed.
Set up, host and conduct meetings as needed.
Booking conference rooms when needed
Requesting lunch orders (and breakfast) for meetings as needed
Document preparation and/or updating for meetings, team updates, etc.
Note taking during meetings as needed
Reserve work cubicles for incoming/visiting team members when needed
Create and/or update documents via Smartsheet, Word, PowerPoint, Visio and Excel
Assist with new hire onboarding and training:
Set up pre-start call with new employees prior to start date to discuss what they can expect, travel, training, attire and answer any questions new employee may have
Get a corporate card application completed by new hire prior to start date to have it processed and in hand on start date
Provide link to expense reimbursement direct deposit form on start date to new employee
Identify company phone preference prior to start date (iPhone or Samsung).
Submit IT Service Hub ticket to obtain equipment and appropriate software prior to start date.
Set up trainings with appropriate people/areas reserving conference rooms to conduct training.
Create training itinerary to provide new employee as well as trainers.
Create training binder with copies of all training materials and appropriate information needed.
Conduct training with new employees on topics such as timecard submission, PTO request entries, booking travel/Concur booking tool, Amex corporate card account & management, Expense report creating and entry
Position Requirements
A high school diploma or GED equivalent.
At least five (5) years of experience in an administrative role.
Demonstrated ability to Self-Manage.
Exceptional organizational, verbal, written and presentation skills.
Ability to work effectively both independently and as part of a team.
Experience using computers for a variety of tasks.
Competency in Microsoft applications including Word, PowerPoint, Excel, and Outlook.
Competency in Smartsheet.
Competency in MRP (Material Requirements Planning) system.
Knowledge file management, transcription, and other administrative procedures.
Ability to work on tight deadlines.
Must be able to work a 6:00 am to 3:00 pm schedule and overtime as needed.
Must be able to type 50+ words per minute.
Preferred Qualifications
Previous administrative experience in the manufacturing, field installation, automation, and/or construction field.
Salary Range: $50,200 to $98,700
EOE/M/F/Vet/Disabled
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Location: Hanover, MD. This is an onsite position.
Responsibilities
Assist with all planned and reactive needs from our Field Installation team which travels around the country installing multimillion-dollar automated conveyance systems in the E-Commerce Industry.
Setting up, maintaining, and monitoring equipment.
Track and submit team on-site work hours.
Provide back up to preparation and shipment of documents/drawings/labels needed in the field.
Documenting and following up on important actions and decisions from meetings.
Ensuring project deadlines are met.
Undertaking project tasks as required.
Creates and streamlines processes and procedures for efficient and successful projects.
Communicate with other departments as necessary to ensure group and company activities are synchronized and necessary processes are created/implemented.
Attend appropriate training or self-trains to continuously improve skillsets.
Reports to a supervisor.
Procurement of various materials/items:
Tools for new tool sets or replenishment of existing sets
Submit request for repair of Hilti leased tools
Accessory items such as pallet jacks, white boards, shelving units, tables/chairs
Consumable items such as welding wire, caution/danger tape, saw blades, drill bits, buffing pads, grinding wheels, PPE gear, etc.
Monitor Brady label rack to ensure min/max levels are being managed properly by vendor
Administrative duties:
Calendar management for team managers and provide support when needed.
Set up, host and conduct meetings as needed.
Booking conference rooms when needed
Requesting lunch orders (and breakfast) for meetings as needed
Document preparation and/or updating for meetings, team updates, etc.
Note taking during meetings as needed
Reserve work cubicles for incoming/visiting team members when needed
Create and/or update documents via Smartsheet, Word, PowerPoint, Visio and Excel
Assist with new hire onboarding and training:
Set up pre-start call with new employees prior to start date to discuss what they can expect, travel, training, attire and answer any questions new employee may have
Get a corporate card application completed by new hire prior to start date to have it processed and in hand on start date
Provide link to expense reimbursement direct deposit form on start date to new employee
Identify company phone preference prior to start date (iPhone or Samsung).
Submit IT Service Hub ticket to obtain equipment and appropriate software prior to start date.
Set up trainings with appropriate people/areas reserving conference rooms to conduct training.
Create training itinerary to provide new employee as well as trainers.
Create training binder with copies of all training materials and appropriate information needed.
Conduct training with new employees on topics such as timecard submission, PTO request entries, booking travel/Concur booking tool, Amex corporate card account & management, Expense report creating and entry
Position Requirements
A high school diploma or GED equivalent.
At least five (5) years of experience in an administrative role.
Demonstrated ability to Self-Manage.
Exceptional organizational, verbal, written and presentation skills.
Ability to work effectively both independently and as part of a team.
Experience using computers for a variety of tasks.
Competency in Microsoft applications including Word, PowerPoint, Excel, and Outlook.
Competency in Smartsheet.
Competency in MRP (Material Requirements Planning) system.
Knowledge file management, transcription, and other administrative procedures.
Ability to work on tight deadlines.
Must be able to work a 6:00 am to 3:00 pm schedule and overtime as needed.
Must be able to type 50+ words per minute.
Preferred Qualifications
Previous administrative experience in the manufacturing, field installation, automation, and/or construction field.
Salary Range: $50,200 to $98,700
EOE/M/F/Vet/Disabled
#J-18808-Ljbffr