Executive Assistant
Navstar, Mc Lean, VA, United States
C-Suite Executive Assistant
Entarian is seeking an experienced C-Suite Executive Assistant to provide high-level strategic and administrative support to ERT's top executives. Will act as a gatekeeper and business partner by managing complex calendars, coordinating travel, preparing confidential communications and presentations, overseeing projects, and serving as a liaison with board members and senior staff, all while maintaining discretion and operating proactively in a fast-paced environment.
Calendar & Schedule Management: Proactively manage complex, dynamic schedules, prioritize meetings, and resolve conflicts to optimize executive time.
Travel & Expenses: Arrange complex domestic/international travel, itineraries, and process associated expense reports.
Office Management: Oversee daily business operations of ERT's Tysons office, ensuring a productive, organized, and compliant workplace. Key responsibilities include managing administrative procedures, controlling office budgets and inventory, and handling vendor relations.
Meeting & Event Support: Prepare agendas, presentations (PowerPoint), reports, and other meeting materials. Coordinate regular meetings including quarterly board meetings, monthly executive meetings, MBRs, program reviews, weekly leadership, etc. Capture action items for follow up.
Project Management: Support special projects, track deliverables, and manage workflows across the executive team.
Liaison & Representation: Serve as a link between the executive, board, staff, and external stakeholders, representing the executive and company professionally. Screen calls/emails, draft correspondence (internal/external), handle confidential information, and act as the primary point of contact. Support corporate communications in conjunction with HR and Marketing teams.
Confidentiality & Discretion: Handle sensitive information with sound judgment and utmost confidentiality. Supports Special Security Agreement (SSA) documentation in conjunction with FSO.
The salary for this position is approximately $80,000 - 90,000/year. This position will be on site at ERT's corporate office in Tysons Corner Monday - Thursday. Friday may be worked remotely or in office as desired. Minimum Qualifications
Bachelor's degree in business administration or related field, or equivalent
5+ years of related experience required working in an executive assistant role supporting C-Level executives.
Ability to anticipate needs, offer solutions, and align efforts with business goals.
Superior time management, planning, and follow-through.
Excellent verbal, written, and interpersonal skills; Ability to write and edit a variety of internal and external communications
Ability to take initiative and work with minimal supervision.
Proficiency in Microsoft Suite (Word, Excel and PowerPoint)
Desired Qualifications
Previous experience in a gov con environment a plus
Familiarity with graphic design tools (e.g., Canva, Adobe Creative Suite) a plus
Special Security Agreement (SSA) documentation support experience desired, but not required
About Us Formed through the strategic union of Sev1Tech and ERT, Entarian is a premier provider of mission-critical engineering and technology solutions. Founded on a legacy of excellence dating back to 1993, Entarian is a product of an evolved and fully diversified engineering and federal technology leader. From deep space to defense and civilian missions, Entarian delivers secure, mission-aligned digital solutions that drive national resilience and operational effectiveness. We don't just support modernization; we define it. Join the Mission and Start your Career Journey: Apply Directly via our Careers Portal Connect, Referrals & Inquiries? Email the team: careers@entarian.com Entarian is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
Entarian is seeking an experienced C-Suite Executive Assistant to provide high-level strategic and administrative support to ERT's top executives. Will act as a gatekeeper and business partner by managing complex calendars, coordinating travel, preparing confidential communications and presentations, overseeing projects, and serving as a liaison with board members and senior staff, all while maintaining discretion and operating proactively in a fast-paced environment.
Calendar & Schedule Management: Proactively manage complex, dynamic schedules, prioritize meetings, and resolve conflicts to optimize executive time.
Travel & Expenses: Arrange complex domestic/international travel, itineraries, and process associated expense reports.
Office Management: Oversee daily business operations of ERT's Tysons office, ensuring a productive, organized, and compliant workplace. Key responsibilities include managing administrative procedures, controlling office budgets and inventory, and handling vendor relations.
Meeting & Event Support: Prepare agendas, presentations (PowerPoint), reports, and other meeting materials. Coordinate regular meetings including quarterly board meetings, monthly executive meetings, MBRs, program reviews, weekly leadership, etc. Capture action items for follow up.
Project Management: Support special projects, track deliverables, and manage workflows across the executive team.
Liaison & Representation: Serve as a link between the executive, board, staff, and external stakeholders, representing the executive and company professionally. Screen calls/emails, draft correspondence (internal/external), handle confidential information, and act as the primary point of contact. Support corporate communications in conjunction with HR and Marketing teams.
Confidentiality & Discretion: Handle sensitive information with sound judgment and utmost confidentiality. Supports Special Security Agreement (SSA) documentation in conjunction with FSO.
The salary for this position is approximately $80,000 - 90,000/year. This position will be on site at ERT's corporate office in Tysons Corner Monday - Thursday. Friday may be worked remotely or in office as desired. Minimum Qualifications
Bachelor's degree in business administration or related field, or equivalent
5+ years of related experience required working in an executive assistant role supporting C-Level executives.
Ability to anticipate needs, offer solutions, and align efforts with business goals.
Superior time management, planning, and follow-through.
Excellent verbal, written, and interpersonal skills; Ability to write and edit a variety of internal and external communications
Ability to take initiative and work with minimal supervision.
Proficiency in Microsoft Suite (Word, Excel and PowerPoint)
Desired Qualifications
Previous experience in a gov con environment a plus
Familiarity with graphic design tools (e.g., Canva, Adobe Creative Suite) a plus
Special Security Agreement (SSA) documentation support experience desired, but not required
About Us Formed through the strategic union of Sev1Tech and ERT, Entarian is a premier provider of mission-critical engineering and technology solutions. Founded on a legacy of excellence dating back to 1993, Entarian is a product of an evolved and fully diversified engineering and federal technology leader. From deep space to defense and civilian missions, Entarian delivers secure, mission-aligned digital solutions that drive national resilience and operational effectiveness. We don't just support modernization; we define it. Join the Mission and Start your Career Journey: Apply Directly via our Careers Portal Connect, Referrals & Inquiries? Email the team: careers@entarian.com Entarian is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.