Payroll Administrator
LINX LLLP, Denver, CO, United States
Payroll Administrator
The Payroll Administrator is responsible for the accurate, compliant, and timely execution of all payroll processes across multiple states and entities. This role serves as a critical control point for payroll integrity, ensuring proper data entry, validation, audit documentation, and regulatory compliance.
This individual partners closely with the Payroll & Benefits Manager, HR team, Finance, and operational leaders to maintain payroll accuracy, support employees, and continuously improve payroll processes in a fast-growing, multi-state environment.
Key Responsibilities
Payroll Processing & Execution
Process full-cycle multi-state weekly and bi-weekly payroll for approximately 1,500 employees across multiple entities, including a union population.
Accurately input and maintain payroll data including:
New hires, terminations, and status changes
Compensation changes and adjustments
Time and labor data
Deductions, taxes, and direct deposits
Ensure all payroll activities are completed, timely, accurately, and in compliance with federal, state, and local regulations.
Payroll Quality Control & Audit
Perform detailed payroll audits and validations prior to each payroll run, including:
Hours worked and overtime compliance
Tax setup and withholding accuracy
Manual entries and adjustments
Direct deposit and payment accuracy
Maintain thorough documentation and audit trails for all payroll changes, adjustments, and communications.
Identify discrepancies, resolve issues proactively, and escalate risks as needed.
Employee & Business Support
Serve as a primary point of contact for employee payroll inquiries, providing timely and professional resolution.
Partner with HR, Accounting, and operational leaders on:
Payroll reconciliations
Audit requests
Reporting and data validation
Support union payroll requirements and ensure alignment with applicable agreements.
Reporting & Reconciliation
Generate and distribute weekly and monthly payroll reports to stakeholders.
Assist with payroll-related reconciliations, ensuring alignment between payroll, benefits, and general ledger.
Support internal and external audits by providing accurate and complete payroll documentation.
Compliance & Regulatory Oversight
Maintain strong working knowledge of:
Multi-state payroll laws and tax requirements
Wage and hour regulations
Union payroll considerations
Monitor regulatory changes and ensure payroll practices remain compliant.
Support year-end processes including:
W-2 preparation and distribution
Tax reporting and corrections
Audit readiness and documentation
Process Improvement & Documentation
Continuously update and maintain the Payroll Procedures Guide, ensuring accuracy and usability.
Identify opportunities to improve payroll processes, controls, and efficiency.
Partner with HR and leadership on process standardization and scalability as the company grows.
Special Projects
Support payroll system enhancements, implementations, or upgrades as needed.
Participate in cross-functional initiatives impacting payroll, HRIS, or compliance.
This job description outlines the general nature and level of work expected for this role. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. The company reserves the right to modify job duties at any time based on business needs.
Qualifications
Required
Minimum 5 years of payroll processing experience (high-volume, multi-state preferred)
Minimum 2 years of general HR and benefits knowledge
Strong experience with ADP Workforce Now
Experience with:
Multi-state payroll compliance
Payroll audits and reconciliations
High-volume data entry with strong accuracy
Strong analytical and problem-solving skills
High level of integrity and confidentiality in handling sensitive information
Ability to manage multiple priorities under tight deadlines
Strong organizational and documentation discipline
Professional, clear, and responsive communication skills
Continuous improvement mindset with a focus on efficiency and scalability
Preferred
Union payroll experience
Prevailing wage and certified payroll exposure
Payroll system implementation or conversion experience
Demonstrates ownership of payroll accuracy and outcomes
Operates with integrity in all financial and employee matters
Maintains a high level of professionalism, even under pressure
Communicates clearly and proactively with stakeholders
Takes initiative to identify issues and drive solutions, not just process transactions
Job Title: Payroll Administrator Department: Human Resources Reports To: Manager, Payroll and Benefits FLSA Status: Exempt
About LINX:
Join a team that connects people through technology. We design, install, and support commercial network cabling for data centers, multimedia, security, and wireless systems.
In 2003, industry experts founded LINX to create the workplace they wantedone built on integrity, teamwork, and innovation. These core values drive us daily, shaping a culture where employees grow and take pride in their work.
Headquartered in Denver, CO, with regional offices in Seattle, WA; Salt Lake City, UT; San Antonio, TX; Atlanta, GA; Cheyenne, WY; and Des Moines, IA, we're growing fast! With AI, remote work, and digital transformation accelerating, now is the time to build your future with LINX.
TEAMLINX offers great benefits including:
401K with 50% employer match up to first 5%
Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision
8 Paid Holidays
3 weeks Paid Time Off (PTO) combining sick pay and vacation days
Career growth opportunities
Posting Deadline:
This position will remain open until filled.
Equal Employment Opportunity Statement
LINX is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.
Colorado Pay Transparency Statement
In compliance with the Colorado Equal Pay for Equal Work Act, the salary range for this role is listed below. Actual compensation within the range will be determined based on factors such as experience, skills, internal equity, and geographic location.
The Payroll Administrator is responsible for the accurate, compliant, and timely execution of all payroll processes across multiple states and entities. This role serves as a critical control point for payroll integrity, ensuring proper data entry, validation, audit documentation, and regulatory compliance.
This individual partners closely with the Payroll & Benefits Manager, HR team, Finance, and operational leaders to maintain payroll accuracy, support employees, and continuously improve payroll processes in a fast-growing, multi-state environment.
Key Responsibilities
Payroll Processing & Execution
Process full-cycle multi-state weekly and bi-weekly payroll for approximately 1,500 employees across multiple entities, including a union population.
Accurately input and maintain payroll data including:
New hires, terminations, and status changes
Compensation changes and adjustments
Time and labor data
Deductions, taxes, and direct deposits
Ensure all payroll activities are completed, timely, accurately, and in compliance with federal, state, and local regulations.
Payroll Quality Control & Audit
Perform detailed payroll audits and validations prior to each payroll run, including:
Hours worked and overtime compliance
Tax setup and withholding accuracy
Manual entries and adjustments
Direct deposit and payment accuracy
Maintain thorough documentation and audit trails for all payroll changes, adjustments, and communications.
Identify discrepancies, resolve issues proactively, and escalate risks as needed.
Employee & Business Support
Serve as a primary point of contact for employee payroll inquiries, providing timely and professional resolution.
Partner with HR, Accounting, and operational leaders on:
Payroll reconciliations
Audit requests
Reporting and data validation
Support union payroll requirements and ensure alignment with applicable agreements.
Reporting & Reconciliation
Generate and distribute weekly and monthly payroll reports to stakeholders.
Assist with payroll-related reconciliations, ensuring alignment between payroll, benefits, and general ledger.
Support internal and external audits by providing accurate and complete payroll documentation.
Compliance & Regulatory Oversight
Maintain strong working knowledge of:
Multi-state payroll laws and tax requirements
Wage and hour regulations
Union payroll considerations
Monitor regulatory changes and ensure payroll practices remain compliant.
Support year-end processes including:
W-2 preparation and distribution
Tax reporting and corrections
Audit readiness and documentation
Process Improvement & Documentation
Continuously update and maintain the Payroll Procedures Guide, ensuring accuracy and usability.
Identify opportunities to improve payroll processes, controls, and efficiency.
Partner with HR and leadership on process standardization and scalability as the company grows.
Special Projects
Support payroll system enhancements, implementations, or upgrades as needed.
Participate in cross-functional initiatives impacting payroll, HRIS, or compliance.
This job description outlines the general nature and level of work expected for this role. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. The company reserves the right to modify job duties at any time based on business needs.
Qualifications
Required
Minimum 5 years of payroll processing experience (high-volume, multi-state preferred)
Minimum 2 years of general HR and benefits knowledge
Strong experience with ADP Workforce Now
Experience with:
Multi-state payroll compliance
Payroll audits and reconciliations
High-volume data entry with strong accuracy
Strong analytical and problem-solving skills
High level of integrity and confidentiality in handling sensitive information
Ability to manage multiple priorities under tight deadlines
Strong organizational and documentation discipline
Professional, clear, and responsive communication skills
Continuous improvement mindset with a focus on efficiency and scalability
Preferred
Union payroll experience
Prevailing wage and certified payroll exposure
Payroll system implementation or conversion experience
Demonstrates ownership of payroll accuracy and outcomes
Operates with integrity in all financial and employee matters
Maintains a high level of professionalism, even under pressure
Communicates clearly and proactively with stakeholders
Takes initiative to identify issues and drive solutions, not just process transactions
Job Title: Payroll Administrator Department: Human Resources Reports To: Manager, Payroll and Benefits FLSA Status: Exempt
About LINX:
Join a team that connects people through technology. We design, install, and support commercial network cabling for data centers, multimedia, security, and wireless systems.
In 2003, industry experts founded LINX to create the workplace they wantedone built on integrity, teamwork, and innovation. These core values drive us daily, shaping a culture where employees grow and take pride in their work.
Headquartered in Denver, CO, with regional offices in Seattle, WA; Salt Lake City, UT; San Antonio, TX; Atlanta, GA; Cheyenne, WY; and Des Moines, IA, we're growing fast! With AI, remote work, and digital transformation accelerating, now is the time to build your future with LINX.
TEAMLINX offers great benefits including:
401K with 50% employer match up to first 5%
Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision
8 Paid Holidays
3 weeks Paid Time Off (PTO) combining sick pay and vacation days
Career growth opportunities
Posting Deadline:
This position will remain open until filled.
Equal Employment Opportunity Statement
LINX is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.
Colorado Pay Transparency Statement
In compliance with the Colorado Equal Pay for Equal Work Act, the salary range for this role is listed below. Actual compensation within the range will be determined based on factors such as experience, skills, internal equity, and geographic location.