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San Francisco Towers

Pay Range: $85,000 - $90,000

Summary:
The Executive Assistant is responsible for managing the day-to-day operations and providing administrative support for the Executive Director of San Francisco Towers. Duties include the discrete handling of confidential and sensitive information, scheduling meetings, managing expenses, handling travel, preparing presentation decks, reports, and correspondence, invoicing, and budget reconciliation etc.

Essential Functions:

Provide high-level administrative support to the executive, including managing calendars, scheduling meetings, making arrangements for conferences, and organizing travel arrangements.
Compile financial and/or operational data from multiple sources to assist management in preparing and monitoring budgets, workforce planning, and/or other department reports, and may prepare summaries of information or data.
Handle confidential and sensitive information with discretion.
Conduct research and gather information for the executive's use.
Manage and prioritize multiple tasks and deadlines in a fast-paced environment.
Format, type, and edit correspondence, documents, memos, reports, meeting minutes, and/or presentation materials.
Coordinate and manage special projects, events, and initiatives.
May assist with personal tasks and errands as needed.
May supervise employees who work as administrative support, including the Reception desk.
Perform all other related duties as assigned.

Competencies and skills:
Essential:

Effective oral and written communication skills appropriate to the audience's needs.
Ability to develop and deliver effective presentations live via online or virtual mediums.
Excellent collaboration and team-building skills.
Effective conflict management skills.
Ability to effectively build relationships with customers and executive management.

Education with Equivalent Qualifications:

Essential:
* Associate's degree or 2 Years 2 years of related experience and/or training
Nonessential:
* Bachelor's Degree

Experience with Equivalent Qualifications:
Essential:
* 5 years related experience and/or training with progressively more responsibility in support of a mid-level executive

Compensation Disclaimer: The actual compensation offered will depend on a wide range of factors including, but not limited to, the selected candidate's knowledge, skills, experience, training, education, and licensure/certifications (as applicable).

Front Porch is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws. Final candidates must successfully complete a pre-employment physical, physical abilities test, drug screen and criminal background clearance.

#ZR

","shortDescription","

This position provides high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Examples of Work
Open, sort, and distribute incoming correspondence, including faxes and email.
File and retrieve documents, records, and reports.
Greet visitors and determine whether they should be given access to specific individuals.
Read and analyze incoming memoranda and reports in order to determine their significance and plan their distribution.
Prepare responses to correspondence containing routine inquiries.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare agendas and make arrangements for committee and other meetings.
Make travel arrangements for executives and complete expense reimbursement forms.
Compile, transcribe, and distribute minutes of meetings.
Manage and maintain executives' schedules.
Prepare invoices, reports, memoranda, letters and other documents using word processing, spreadsheet, database and/or presentation software.
Respond to inquiries for information from the public and staff, and refer to other staff where appropriate.
Interpret and explain Department policies and procedures in response to requests, or refer inquiries as appropriate.
Proofread for accuracy, correct form, content and proper English usage.
Provide follow-up to assignments given to management staff by assigned executive.
Maintain positive working relationships with coworkers, other Department employees and the public.
Operate under demanding conditions with heavy workload, time pressures and confidentiality.
Demonstrate interpersonal competency, relating well at all levels of the organization.
Minimum Requirements
The educational equivalent to a bachelor's degree from an accredited college or university plus six years of experience supporting executives in a fast-paced environment and handling a wide range of administrative tasks, organizing meetings and arranging travel OR the educational equivalent to a high school diploma plus ten years of experience supporting executives in a fast-paced environment and handling a wide range of administrative tasks, organizing meetings and arranging travel. Knowledge of English usage, spelling, grammar and punctuation. Knowledge of business letter writing, report and presentation writing, recordkeeping principles/procedures, business mathematics and simple statistics. Ability to interpret and explain pertinent Department policies and procedures. Ability to independently perform confidential administrative support duties with speed and accuracy. Ability to analyze situations carefully and adopt effective courses of action. Ability to communicate effectively both orally and in writing. Strong organizational skills. Detail-oriented, self-started with the ability to handle multiple tasks and interactions with people in a constantly changing environment. Ability to work effectively and interact appropriately with a diverse array of people, including senior level management. Strong knowledge of and advanced skills in Microsoft Word, Excel, and Outlook.
(\"Accredited\" means the educational institution or program is accredited by an accrediting organization recognized either by the United States Department of Education or by the Council for Higher Education Accreditation.)
A criminal background check will be required to determine suitability of employment, and failure to meet these standards may cause the applicant to be rejected or terminated from that position.
This position does not require theoretical and practical application of highly specialized knowledge or a bachelor's degree or higher in the field; thus, this position is not eligible for H-1B visa sponsorship.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
","Executive Assistant

This position provides high-level administrative support by conducting research, preparing reports, handling informati...",[87],["B","3529378440"],"Work at Arkansas Department of Transportation","1 days ago","/jobs/3529378440-executive-assistant","Little Rock, AR, United States","/jobs?keyword=Arkansas+Department+of+Transportation","/jobs?location=Little+Rock%2C+AR%2C+United+States",{"_65":66,"_67":88,"_69":89,"_71":90,"_73":91},"Little Rock","Little Rock, AR, United States, 72208","AR","72208",["D",1777554000000],"Front Porch Communities & Services","Executive Assistant - 6403

US:CA:San Francisco | Administrative | Full Time Salaried
85,000 - 90,000 USD per year
Description

San Francisco Towers
Pay Range: $85,000 - $90,000
Summary: The Executive Assistant is responsible for managing the day-to-day operations and providing administrative support for the Executive Director of San Francisco Towers. Duties include the discrete handling of confidential and sensitive information, scheduling meetings, managing expenses, handling travel, preparing presentation decks, reports, and correspondence, invoicing, and budget reconciliation etc.
Essential Functions:
Provide high-level administrative support to the executive, including managing calendars, scheduling meetings, making arrangements for conferences, and organizing travel arrangements.
Compile financial and/or operational data from multiple sources to assist management in preparing and monitoring budgets, workforce planning, and/or other department reports, and may prepare summaries of information or data.
Handle confidential and sensitive information with discretion.
Conduct research and gather information for the executive's use.
Manage and prioritize multiple tasks and deadlines in a fast-paced environment.
Format, type, and edit correspondence, documents, memos, reports, meeting minutes, and/or presentation materials.
Coordinate and manage special projects, events, and initiatives.
May assist with personal tasks and errands as needed.
May supervise employees who work as administrative support, including the Reception desk.
Perform all other related duties as assigned.
Competencies and skills: Essential:
Effective oral and written communication skills appropriate to the audience's needs.
Ability to develop and deliver effective presentations live via online or virtual mediums.
Excellent collaboration and team-building skills.
Effective conflict management skills.
Ability to effectively build relationships with customers and executive management.
Education with Equivalent Qualifications:
Essential: * Associate's degree or 2 Years 2 years of related experience and/or training Nonessential: * Bachelor's Degree
Experience with Equivalent Qualifications: Essential: * 5 years related experience and/or training with progressively more responsibility in support of a mid-level executive
Compensation Disclaimer: The actual compensation offered will depend on a wide range of factors including, but not limited to, the selected candidate's knowledge, skills, experience, training, education, and licensure/certifications (as applicable).
Front Porch is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws. Final candidates must successfully complete a pre-employment physical, physical abilities test, drug screen and criminal background clearance.
","Executive Assistant - 6403

US:CA:San Francisco | Administrative | Full Time Salaried
85,000 - 90,000 USD per year
Description
...",[102],["B","3536327066"],"Work at Front Porch Communities & Services","9 hours ago","/jobs/3536327066-executive-assistant","/jobs?keyword=Front+Porch+Communities+%26+Services",{"_65":66,"_67":68,"_69":70,"_71":72,"_73":74},["D",1777280400000],"Adecco US, Inc.","Executive Assistant
An established organization in Houston, TX is seeking a dedicated Executive Assistant to provide comprehensive support to a C‑suite executive. This role requires a highly organized individual with exceptional communication skills and the ability to manage multiple priorities in a fast‑paced environment. The successful candidate will be responsible for managing executive calendars, coordinating travel arrangements, and handling confidential correspondence. This position is on‑site, with a schedule of Monday through Friday, including nights and weekends as needed. The role offers a permanent contract with the potential for a takeover option by the client.

Benefits

Permanent contract

Salary range from $52,000 to $62,000 per year

Responsibilities

Manage executive calendars, ensuring all appointments and meetings are scheduled efficiently.

Coordinate travel arrangements, including flights, accommodations, and itineraries.

Handle correspondence management, ensuring all communications are addressed promptly.

Maintain confidentiality in all aspects of the role, safeguarding sensitive information.

Provide support during nights and weekends as required by executive needs.

Qualifications

Proficiency in calendar management to optimize executive schedules.

Expertise in travel coordination, ensuring seamless logistics for executive trips.

Strong skills in correspondence management, maintaining clear and professional communication.

Ability to maintain confidentiality, protecting sensitive information at all times.

Proficiency in Microsoft Office Suite for efficient document and data management.

Equal Opportunity Employer
We are an equal opportunity employer. Veterans, people with disabilities, and military‑connected talent are encouraged to apply. We are committed to compliance with federal, state, and local fair chance and equal opportunity laws, including the California Fair Chance Act, Los Angeles City Fair Chance Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance. Massachusetts candidates must be aware that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.

#J-18808-Ljbffr
","Executive Assistant
An established organization in Houston, TX is seeking a dedicated Executive Assistant to provide comprehensive support to a...",[115],["B","3523346423"],"Work at Adecco US, Inc.","3 days ago","/jobs/3523346423-executive-assistant","Houston, TX, United States","/jobs?keyword=Adecco+US%2C+Inc.","/jobs?location=Houston%2C+TX%2C+United+States",{"_65":66,"_67":116,"_69":117,"_71":118,"_73":119},"Houston","Houston, TX, United States, 77246","TX","77246",["D",1777456800000],"Turner & Townsend International","Acting as the point of contact for Managing Director (MD) when he is out of the office. Maintaining and managing the MDs calendars (business), including arranging meetings, conference calls, video conferences, together with all associated logistic Executive Assistant, Executive, Microsoft, Assistant, Business Services, Staffing, Skills
","Acting as the point of contact for Managing Director (MD) when he is out of the office. Maintaining and managing the MDs calendars (business), incl...",[131],["B","3529390896"],"Work at Turner & Townsend International","/jobs/3529390896-executive-assistant","Indianapolis, IN, United States","/jobs?keyword=Turner+%26+Townsend+International","/jobs?location=Indianapolis%2C+IN%2C+United+States",{"_65":66,"_67":132,"_69":133,"_71":134,"_73":135},"Indianapolis","Indianapolis, IN, United States, 46262","IN","46262",8752,"name","Newsday Media Group","agency","logo","https://production-rails-default.s3.us-east-2.amazonaws.com/public/legacy-logos/351727.GIF","slug","newsday-media-group","

Newsday Media Group is a locally owned, independent media company grounded in journalistic excellence, integrity, and commitment to the communities it serves. With 19 Pulitzer Prizes and dozens of Emmy Awards, it's one of the most decorated news organizations in the country.

The company is in the middle of a significant transformation, expanding from its newspaper roots into a multimedia operation spanning digital, video, podcasts, live events, and data-driven civic engagement. NMG properties include the flagship Newsday and Newsday.com, NewsdayTV, the Newsday Live events series, and nextLI, a civic research and community forum platform funded by The Rauch Foundation.

A new 130,000-square-foot headquarters in Melville features a broadcast-quality TV studio and multimedia production space. Newsday Live produces a growing calendar of food and wine tastings, author talks, sports Q&As, concerts, and community events. Feed Me, the company's food and dining vertical, includes a web series, quarterly print magazine, and restaurant coverage. Brand 360, the in-house content studio, partners with advertisers across healthcare, education, energy, tourism, and retail.

Newsday's investigative unit has driven real-world change, from prompting schools to replace unsafe football helmets to contributing reporting that led to federal corruption convictions. Community programs include the Newsday Marching Band Festival, CheerFest, Scholar-Artist honors, and partnerships with local nonprofits focused on hunger, housing, youth education, and child welfare.

For people who care about local journalism, multimedia storytelling, and community impact, Newsday is doing the work at scale.

","Melville, NY","coloredLogo","logoAttachment","thumbnail","thumbnailAttachment","newsday.jpg","hexCode","#D52B1E","headline","Award-Winning Local Media Powerhouse Serving Long Island & New York City","/companies/newsday-media-group","https://production-rails-default.s3.amazonaws.com/uploads/company/thumbnail_attachment/8752/newsday.jpg",["B","3536440726"],["D",1777554000000],"indexedAt","The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other Executive Assistant, Executive, Assistant, Technology, Business Services, Travel
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Sign up for free email alerts and get the latest jobs in social media, graphic design, writing, and marketing delivered to your inbox.","Create Job Alerts | Media, Marketing & Creative Job Alerts",[379,380],{"_36":377,"_338":378,"_31":41},"unlimitedJobsEmail","clients@mediabistro.com","enterpriseCta",{"_373":374,"_375":376},{"_369":370,"_371":370,"_372":370},"mediaBoardSection",{"_36":359,"_338":360,"_31":361,"_362":363,"_357":364},"rolesSection",{"_36":354,"_338":355,"_31":356,"_357":358},"testimonialsSection",{"_36":351,"_338":352,"_31":353},"testimonials",[339,340,341],"employersSection",{"_36":337,"_338":226},"employerLogos",[300,301,302,303,304,305,306,307,308,309,310,311],{"_137":335,"_313":336},{"_137":333,"_313":334},{"_137":331,"_313":332},{"_137":329,"_313":330},{"_137":327,"_313":328},{"_137":325,"_313":326},{"_137":323,"_313":324},{"_137":321,"_313":322},{"_137":319,"_313":320},{"_137":317,"_313":318},{"_137":315,"_313":316},{"_137":312,"_313":314},"Leaf Group","image","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/leaf-group-400x200.png","Cox Enterprises","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/cox-enterprises-400x200.png","Hearst Television","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/hearst-television-400x200.png","Future","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/future-400x200.png","Fox Corporation","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/fox-corporation-400x200.png","Penguin Random House","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/penguin-random-house-400x200.png","Springer Nature","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/springer-nature-400x200.png","Penske Media Corporation","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/penske-media-corporation-400x200.png","Dotdash","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/dotdash-400x200.png","Meredith","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/meredith-400x200.png","Bloomberg","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/bloomberg-400x200.png","NBCUniversal","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/nbc-universal-400x200.png","Media and Creative Employers on","subtitle",{"_342":348,"_344":349,"_140":350},{"_342":335,"_344":347,"_140":336},{"_342":343,"_344":345,"_140":346},"company","The Taunton Press","quote","What we like best about Mediabistro is the quality of targeted talent they deliver through their job board portal. 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Other job boards don't always produce the specialized talent my hiring teams are looking for, and I feel like I can find that talent through Mediabistro.","https://production-rails-default.s3.us-east-2.amazonaws.com/public/post-jobs-logos/huff-post-400x200.png","Trusted by Leading Media","and Creative Employers","See why top publishers, agencies, and brands rely on us to find exceptional talent.","Hire Remote and Local Talent","Across Every Media Vertical","Whether you are building an in-office team or seeking remote talent, access a specialized network of professionals in editorial, publishing, influencer marketing, and AI content strategy. Find candidates—from prompt engineers to production leads—who are ready to contribute from anywhere.","imageAlt","Media roles infographic","The #1 Destination for Media","and Creative Talent","Connect with top-tier full-time and freelance media professionals. 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