Digital Marketing Assistant - Urgent Need

Position

: Digital Marketing Assistant

Location

: Warwick, RI

Duration

: 12 Months

Total Hours/week

: 40.00

1st Shift

Client

: Medical Devices Company

Job Category

: Professional

Level of Experience

: Entry Level

Employment Type

: Contract on W2 (Need US Citizens or GC Holders or GC EAD or OPT or EAD or CPT)

JOB DESCRIPTION

The client Plastic & Reconstructive Surgery (PRS) Platform team, based in Warwick, RI, is seeking a Temporary Administrative Professional to serve as the operational backbone for our regional tradeshow presence.

This role owns end‑to‑end management of all PRS sales materials, non-sterile samples and tradeshow booth kits, ensuring client shows up to every meeting, congress, and event flawlessly prepared.

This is an ideal role for a highly organized, proactive, resourceful administrative professional who loves ownership, problem‑solving, and being trusted with real responsibility.

You won’t just support the team—you will run a critical function that enables commercial success, field engagement, and brand excellence.

This role reports to the Associate Director, Global Marketing, and works closely with Marketing, Sales, Professional Education, and external vendors.

Essential Functions & Responsibilities

Tradeshow & Booth Kit Ownership (Primary Focus)

You will be the single point of ownership for PRS tradeshow logistics, responsible for the full lifecycle of booth kits and materials, including:

Creating, organizing, labeling, and maintaining all PRS tradeshow booth kits

Ordering, assembling, resetting, and replenishing booth kits after each event

Coordinating and communicating shipping, tracking, delivery timelines, and return logistics

Ensuring booths are fully conference‑ready: correct assets, condition, quantities, and branding

Maintaining inventory accuracy and storage organization

Proactively identifying gaps, risks, or improvements and fixing them before they become issues

This role ensures client PRS always shows up prepared, professional, and on brand.

Marketing & Commercial Administrative Support

Under the guidance of the Global Marketing team, you will also:

Support execution of PRS marketing programs and commercial activities aligned with the Global Platform Communications Strategy

Organize, store, and distribute marketing collateral and non‑sterile samples

Assist with meeting planning, vendor coordination, quote collection, and PO requests

Support Professional Education events and field engagement initiatives

Help coordinate materials for conferences, regional meetings, and sales programs

Support quarterly business reviews and internal marketing initiatives as needed

What Makes This Role Great

Real ownership

— you own a critical operational function

Visibility & trust

— your work directly impacts field teams and brand perception

Fast‑paced, hands‑on environment

— perfect for someone who likes to stay busy and solve problems

Highly collaborative

— work with marketing, sales, education, and external partners

Pride in execution

— when events run smoothly, it’s because of you

This is not a passive administrative role — it’s for someone who likes to run things, improve systems, and take pride in operational excellence.

Ideal Candidate Profile

Exemplary communication and follow‑through skills

Highly organized, detail‑oriented, and dependable

Comfortable managing multiple moving parts and deadlines

Resourceful, proactive, and solutions‑focused

Self-motivated, ability to work independently

Enjoys logistics, inventory management, and hands‑on coordination

Takes pride in making things run smoothly behind the scenes