Compensation: $18 to $23 an hour based on experience. ($45,000 – $55,000 annually)
This is a junior role for someone who wants to be the engine that moves projects forward. An Associate Producer is a self‑starter who identifies and solves problems in order to help the team succeed.
You live in the details. The schedule that needs updating, the vendor paperwork that’s missing, the budget tracker that’s two days behind. You see it, you fix it, and you take pride in it.
You’re not running projects alone yet. But you’re the reason the people who do can focus on the big picture instead of chasing follow‑ups. You support Producers in bringing creative visions to life while owning the logistical backbone that makes great work possible on time and on budget.
An associate producer at Race Service is a gateway role to understanding the creative agency. Some Associate Producers show creative promise, others in client relationships and others become strong production leaders.
What You’ll Be Doing
- Coordinate between Production, Creative, and Account teams. Manage meetings, schedules, and day‑to‑day communication flow across the project lifecycle.
- Set up and maintain Master Sheets, project folders in Shared Drive, and all project documentation per Race Service standard operating protocols and systems.
- Build first‑draft budgets for assigned projects and support Producers in tracking them through actualization. Input actuals, route invoices to Accounts Payable, and keep budget trackers current.
- Draft and prepare Statements of Work, meeting agendas, reports, proposals, and other project documentation in collaboration with Account and Production leads.
- Manage the post‑production coordination workflow. Track deliverables, revisions, approvals, and timelines to keep assets moving between editors, videographers, photographers, and producers toward on‑time delivery.
- Assist with vendor and crew paperwork including third‑party agreements, Wrapbook onboarding, W‑9 collection, and ensuring all outside parties are contracted before work begins.
- Build and maintain project schedules in collaboration with Producers and Directors. Crew booking, equipment sourcing, call sheets, and logistics.
- Research and develop a working‑level understanding of assigned clients’ industries, products, culture, and strategic communication goals.
- Proactively identify and flag risks, delays, or scope changes before they become issues, both internally and with the production team.
- Serve as a secondary point of contact for clients on active projects, keeping them informed on schedules, deliverables status, and next steps.
- Contribute to current and new client creative pitches.
This role involves working outside standard hours, international travel, and working weekends and holidays.
Who We’re Looking For
- 2–4 years in a production coordination, junior producer, or project coordination role. Agency, production company, or fast‑paced creative environment preferred.
- You’ve lived inside budgets, schedules, and vendor paperwork. You know how productions actually come together because you’ve been in the room making it happen.
- You’re organized to the point where people comment on it. Multiple projects, competing deadlines, shifting priorities. You handle it.
- You communicate clearly and follow through. When you say you’ll handle something, people stop thinking about it because they know it’s done.
- Google Sheets, call sheets, master sheets, and production workflows are tools you already use, not things you need to be trained on.
Bonus if you also bring
- A genuine curiosity about automotive culture, motorsport, or brand experience. Not a requirement, but a reason you’ll love the work even more.
- Proficiency in making pitch decks and presentations.
What We Offer
- Health benefits
- 401(k) plan
- Generous company holiday and PTO plan
- Weekly team lunch
- A proper espresso machine, a team that actually knows how to use it and has genuine opinions about what goes in the cup.
Optional: You can include a link that tells your story beyond your resume, such as a portfolio, a project, an IMDb page, or anything that shows us what you’ve made.
Race Service is an equal‑opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under applicable law. We are committed to building a diverse and inclusive team.
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