Sales Administrator

Sales Administrator
FLSA Status:

Exempt

Job Purpose: We are seeking a motivated and detail‑oriented Sales Administrator to join our team and support our Corporate Project Manager and Sales Team. In this role, you will assist with daily operations, customer interactions, and marketing efforts. Your organizational skills, ability to multitask, and proactive attitude will be key in ensuring smooth operations and helping the sales team focus on achieving their goals.

Responsibilities

Assist Corporate Project Manager in estimate creation and contract processing.

Set up new and maintain existing required customer portals.

Provide customers with updated certificates of insurance, W9s, and WBENC documentation.

Facilitate positive customer onboarding experience.

Collaborate with third‑party vendors to maximize digital ad spending.

Support the planning and organization of industry events and trade shows.

Manage the inventory of marketing materials and coordinate the design and ordering of new materials when needed.

Provide administrative assistance to the sales & estimating teams and contract administrator as needed.

Help with preparing reports, handling client communications, and performing other tasks to ensure smooth team operations.

Assist with other company projects as needed.

Qualifications

High school diploma required. Bachelor's degree in business, marketing, or a related field preferred.

1–2 years of experience in a sales support, administrative, or marketing role preferred, preferably in a B2B environment.

Strong organizational skills with the ability to manage multiple projects simultaneously.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Familiarity with social media platforms and tools (LinkedIn, Facebook, etc.).

Strong written and verbal communication skills.

Ability to work independently and collaboratively in a fast‑paced environment.

High attention to detail and accuracy.

Physical Demands and Work Environment
Physical demands: The job requires sitting, walking, standing for up to seven hours at a time; using hands to handle objects; reaching with hands and arms; balancing, stooping; talking and hearing. The employee may occasionally lift or move up to 20 pounds. Specific vision abilities required include vision and ability to read documents and a computer screen. Reasonable accommodations may be made for individuals with disabilities.

Work environment: Professional office environment; exposure to minimal to moderate noise level.

Reports To
Corporate Project Manager.

AAP/EEO Statement
GroundSystems provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

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