Marketing & Pursuit Coordinator

We are seeking a detail-oriented, highly organized Pursuit & Marketing Coordinator to support and execute business development and marketing efforts for a growing construction firm. This role plays a critical part in positioning the company for success through proposal development, brand consistency, and strategic storytelling.

This position is ideal for someone who is both creative and process-driven—able to manage deadlines, produce high-quality deliverables, and translate complex construction projects into compelling, client-facing content. The right candidate is proactive, dependable, and comfortable collaborating across teams, with opportunities to support and participate in client-facing business development efforts.

Duties and Responsibilities
Proposal Development & Business Development Support

Lead coordination and production of RFQ/RFP responses, including reviewing solicitations, assembling content, formatting, and managing submissions

Review solicitations to identify requirements, deadlines, and submission criteria

Collaborate with internal teams to gather project information, resumes, and technical content

Format proposals using Adobe InDesign to ensure polished, on-brand submissions

Maintain and update proposal templates, boilerplate content, and project data

Support public works and CM project bid processes, including document coordination and bid execution

Support and contribute to client-facing meetings, interviews, and presentations alongside the Director of Business Development, including preparation of materials and occasional direct interaction with clients

Marketing & Brand Execution

Support execution of marketing initiatives aligned with company goals and growth strategy

Create and manage content for social media, website updates, and project announcements

Develop project profiles, project summaries, and compelling project narratives for marketing and award submissions

Ensure brand consistency across all internal and external communications

Partner with project managers and field teams to gather stories, photos, and key milestones

Maintain marketing assets, photography, and project documentation

Update and manage CRM data related to pursuits, projects, and team information

Job Requirements

Bachelor’s degree in Marketing or Communications, or a related field or no less than an Associate’s degree or 2+ years of relevant experience (or equivalent combination)

Ability to manage multiple concurrent deadlines, often with competing priorities, while maintaining accuracy and quality in a fast-paced environment

Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and PDF tools

Experience with Adobe InDesign (Illustrator/Photoshop a plus)

Strong organizational, time‑management, and attention‑to‑detail skills

High attention to detail and commitment to quality

Clear communication skills and ability to work across teams

Experience supporting proposals, bids, or marketing efforts

Administrative or project support experience, preferably in construction or AEC (preferred)

About Maxwell Construction
Maxwell Construction is a family‑owned and operated construction company based in Greendale, Indiana, just off the I‑275 loop, with projects spanning Central and southeastern Indiana and extending into Kentucky and Ohio. We deliver both public and private sector work across the tri‑state area and are known for quality craftsmanship, integrity, and a customer‑first mindset.

We specialize in Construction Management, Design‑Build, and General Contracting, with experience across a wide range of markets including education, healthcare, industrial, religious, retail, multifamily, senior housing, historic renovations, and correctional facilities. From complex industrial projects to detailed historic restorations, we deliver turnkey solutions with precision and pride.

Our culture is built around our C.A.R.E. values; Customer Satisfaction, Attitude Matters, Respect for Everyone, and Excellence in Reputation. These principles guide how we work, how we treat each other, and how we serve our communities. Maxwell offers a collaborative, growth‑focused environment where initiative, creativity, and attention to detail are encouraged, because we believe great projects start with great people.

Built on values. Driven by People

Employer is EOE/M/F/D/V.

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