External Vendor Graphics Coordinator

Graphics Services Assistant

Assist the Graphics Services Manager in managing external vendor projects for printing and converting at Belmark. This role ensures consistent, high-quality print output through strong application of design principles and color management practices.
The position requires a solid understanding of external vendor workflows, print production processes, and color control from pre-press through manufacturing—both theoretical and practical. The role serves as a key link between Pre-Press and Production to ensure all color management standards are understood, implemented, and followed.
Responsibilities include providing detailed artwork and production guidance such as file specifications, setup requirements, print recommendations, and graphic consultation to ensure optimal print performance and successful conversion into finished product.
Schedule:
Monday–Friday, 8:00 AM – 4:30 PM (Office Hours)
Some overtime may be required
Occasional overnight travel may be required
Pre-employment drug screening required if offered the position
Key Responsibilities:
Serve as a primary contact for external vendor, brand, and graphics-related projects with Customers, Designers, Sales, Account Service, and Manufacturing teams
Educate internal and external partners on Belmark's color management and brand standards
Collaborate with Color Manager to integrate processes into workflows, systems, hardware, and software
Communicate directly with customers, designers, and vendors to clarify project requirements, timelines, and deliverables
Support Sales and Account Service by communicating Belmark printing capabilities and constraints
Manage flow of artwork and graphic orders, including label pages, preflight files, and related documentation
Preflight customer-supplied files, evaluate print readiness, and determine revision status
Identify and resolve design and printability issues across all production processes
Develop clear production instructions for proofs, final files, stepped files, plates, and related outputs
Review and validate artwork and production files for accuracy and consistency
Participate in press approvals (onsite or virtual) and customer visits as needed
Collect and document printed samples for vendor print quality programs
Conduct post-press reviews and support manufacturing during production issues
Coordinate job pulls, revisions, and internal change requests
Identify opportunities to improve workflows, efficiency, and quality standards
Support adherence to color management practices across manufacturing operations
Deliver presentations on color management practices when required
May create label designs based on customer and production specifications
Measure and evaluate press profile sheets to ensure print accuracy and quality
Qualifications:
High school diploma required; Associate degree or technical training preferred
3+ years of experience in printing, packaging, or graphics production preferred
Experience in flexographic, digital, offset, or rotogravure printing environments strongly preferred
Strong understanding of packaging design, die lines, templates, and production tolerances
Knowledge of color management, press characterization, and print reproduction processes
Familiarity with customer/vendor proofing and approval systems (e.g., Web Center, GMI, etc.)
Proficiency in Adobe Creative Suite (Illustrator, Photoshop) and Esko software (ArtPro or similar)
Strong understanding of prepress workflows and production file preparation
Ability to operate Mac-based systems and standard office equipment
Additional Information:
Regular attendance is essential
Must be able to follow detailed written and verbal instructions
Must be able to collaborate effectively across departments including Sales, Customer Service, Manufacturing, and Graphics
Safety and food safety (SQF) compliance required
Great Benefits for the entire family!
Health, Dental and Vision Insurance plan with Wellness discount
FREE On-site Health Clinic
Flexible Spending Account
Company funded Life Insurance and Disability Insurance
401(k) and Profit Sharing Plan with 6% match
Paid vacation AND personal time
Paid holidays beginning day one
Employee Assistance Program
Free On-site Fitness Center
Working Conditions:
Normal office environment.
Normal manufacturing environment.
May be some exposure to vibrations, noise and chemical odors.
Eligibility for internal transfers is based on completion of required trainings, overall performance, attendance record, qualifications, and tenure in your current position. Non-sales job postings are limited to residents in the states of Wisconsin and Arizona only. Belmark is an Equal Opportunity Employer.