SLED Proposal Coordinator

Overview
SENSIS

Who We Are:

Sensis is an integrated cultural marketing agency. Since 1998, we have combined strategy, research, creative, media, digital experiences, social, PR, and analytics to deliver culture-first, research-driven marketing campaigns that generate results. With offices across the U.S., Mexico, and Colombia, we help brands grow by authentically reaching growth segments. Our work spans healthcare, financial services, energy and utilities, CPG, food & beverage, spirits, B2B, government, and nonprofit sectors.

What we are looking for
Sensis is seeking a

SLED Proposal Coordinator

to support our Business Development team in pursuing and winning state, local, education, and potentially federal government opportunities. This is an excellent role for an early-career professional who is a strong writer, highly organized, detail-oriented, and excited to help produce persuasive, compliant, and competitive proposals.

The ideal candidate enjoys working under deadlines, collaborating with subject matter experts, translating complex information into clear language, and using AI tools responsibly to improve proposal quality, speed, organization, and consistency.

What you’ll be doing

Support and help manage responses to state, local, education, federal, and selected private-sector RFPs, RFIs, RFQs, and other new business opportunities

Coordinate proposal schedules, deadlines, assignments, content requests, version control, and submission requirements

Review RFPs to identify required forms, compliance items, evaluation criteria, page limits, submission instructions, questions, and key deadlines

Draft, edit, proofread, and format proposal content, including qualifications, approaches, case studies, resumes, work plans, and agency credentials

Collect, organize, and refine input from agency leadership, strategy, creative, media, research, analytics, account, and production teams

Use AI-powered tools to assist with proposal drafting, summarization, content organization, compliance checks, editing, and presentation development while verifying accuracy, originality, and brand alignment

Develop customized capability decks, fact sheets, credentials, and simple visual materials that support new business opportunities

Help translate technical, research-heavy, scientific, healthcare, marketing, or government program information into clear, compelling proposal language

Prepare and submit questions in response to RFPs, track addenda, and help ensure final submissions reflect all updates

Edit, standardize, and improve material prepared by other contributors for clarity, tone, consistency, and compliance

Proofread proposals and presentation materials to catch errors, inconsistencies, missing requirements, and formatting issues before submission

What you’ll bring along

Strong writing, editing, proofreading, grammar, and storytelling skills

Excellent organization skills and the ability to manage multiple deadlines, contributors, documents, and priorities at once

Ability to translate complex ideas, technical details, research findings, and agency processes into clear written documentation

Strong attention to detail and commitment to producing polished, compliant, submission-ready materials

Comfort working with AI tools for writing, editing, research organization, summarization, formatting, and quality control, with strong judgment around fact-checking and responsible use

Ability to collaborate with multiple internal stakeholders, collect content, manage revisions, and keep contributors aligned on deadlines

Ability to work independently while also contributing as part of a fast-moving proposal team

Adaptability, resilience, and willingness to work flexible or extended hours when needed to meet critical submission deadlines

Experience with writing, editing, communications, marketing, journalism, public sector proposals, grant writing, or sales materials preferred

Familiarity with PowerPoint, Word, Microsoft Teams / Sharepoint, Google Workspace, Adobe Creative Suite, Canva, or other presentation and content development tools is a plus

Bachelor’s degree in journalism, English, communications, marketing, public relations, or a related field preferred

What We Offer
Medical, Dental, Vision, 401K, Generous PTO - Potential growth opportunities

Where
Hybrid office environment at any of our 5 offices – Los Angeles, CA, Seal Beach, CA, Atlanta, GA, Austin, TX, or Bethesda, MD

Compensation
For California residents only - the salary range for this role is $40,000-$60,000. The offered salary or salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills and expertise, and location of the position.

#J-18808-Ljbffr