Proposal Writer / Manager

Job Title

Proposal Writer/Manager
Location

Remote / Silver Spring, MD
Clearance Required

None
Salary Range

$70K-80K
Application Deadline

May 31, 2026
Description / Scope of Work

IBSS seeks a full‑time Proposal Manager and Writer to support IBSS’ scientific and IT proposal development and new business capture activities. The ideal candidate has experience managing and writing Federal, state/local, and/or commercial proposals. Candidates must be highly organized, have strong attention to detail, and have the ability to work both independently and as part of a team.
Key Responsibilities

Manage the end‑to‑end proposal lifecycle, including strategy planning, outlining, kick‑off, content development, internal review (color teams and compliance), quality, production, submittal, and performance analysis
Research and write management, staffing, and technical approach; past performance; staff experience/resumes; and other sections for proposals
Take responsibility for developing compliant, compelling, and persuasive proposals with clearly defined win strategies
Respond to RFIs, SSNs, market/industry refreshes, etc.
Analyze RFIs, RFQs, and RFPs to determine proposal requirements and prepare compliance matrices, schedule, assignments, outlines, and related materials
Facilitate proposal kick‑off meetings, team touch‑base meetings, and color team reviews
Document strategies including features, benefits, risks, mitigations, win themes, discriminators, value proposition, and competitive analysis
Create outlines, storyboards, and mock‑ups to ensure the proposal is compliant with requirements and evaluation criteria; lead storyboarding sessions
Use proposal development workbook and Google/MS tools to manage/track schedule, tasks, assignments, and data calls
Identify sources of information needed and customize for specific opportunities, audiences, and proposals
Coordinate, review, and validate data calls with partners and internal subject matter experts
Interview and collaborate with capture managers, solution architects, subject matter experts, and executive leadership to capture key concepts and document our approach
Maintain and ensure consistent messaging, strategy, approach, and tone/voice across all proposal volumes, including price narratives and staffing approach
Conceptualize ideas for graphics and work with a graphic designer to develop clear, meaningful graphics
Edit and format proposals and other business development documentation
Help develop and maintain robust content libraries and boilerplate content
Strategize and implement new tools (including generative AI) and methods to increase efficiencies and accuracy throughout the capture and proposal process/content
Required Skills /Education/ Certifications & Qualifications

Bachelor’s or Associate’s degree
~5 years of experience coordinating, managing, and/or writing proposals, preferably federal
Trained on Shipley’s proposal development methods and best practices
English proficiency
Strong editing and proofreading skills, including content, grammar, and punctuation
Strong analytical skills
Excels at cross‑team, collaborative environment
Ability to interview technical experts to create written content
Solid organizational and time management skills; experience managing tight schedules and tracking/managing multiple tasks, action items, and data calls
Able to manage/write multiple concurrent proposals with short turnaround times
Exceptional verbal communication skills
Experience in Microsoft Word and Excel
Experience building and/or maintaining content libraries
Desired Skills

Proficiency in Microsoft Word and desktop publishing knowledge
Experience with Google Workspace and Adobe Acrobat Pro
Experience with Microsoft SharePoint
Experience with Salesforce
Experience writing federal technical, management, and past performance volumes
Adept at using AI to craft customized, proposal content
Experience supporting scientific and/or IT/cyber proposals
Benefits

IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company‑paid deductible, paid time off, federal holidays, a matching 401(k) plan, tuition/professional development reimbursement, and Flex‑Spending (FSA)/Dependent Care Account (DCA) options.
EEO Statement

IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click https://www.eeoc.gov/poster to see that the EEO is the law. Please direct any inquiries to the HR department email at HR@ibsscorp.com.
Reasonable Accommodation

For assistance with the application process, interview, and selection, please contact the Talent Acquisition Department at Recruiting@ibsscorp.com.

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