Auxiliary Programs Coordinator

The Auxiliary Programs Coordinator works closely with school leadership to coordinate and implement high quality, organized, and meaningful after school care services, after school enrichment classes, and seasonal day camps (winter, spring, and summer camps) within a Montessori environment. (Note: this is a year-round position.)

Responsibilities

Coordinate planning components required to produce engaging, Montessori-focused programs for students in our After Care program, after school enrichment classes, and seasonal day camps

Develop new, creative and engaging programs in conjunction with supervisor

Work with HR on seasonal camp staff hiring and vendor contracting

Supervise and provide support for after school staff, instructors, and camp counselors

Meet regularly with supervisor regarding auxiliary programming

Coordinate off-site field trips and activities during camps

Plan, prepare, and maintain auxiliary program spaces, materials, supplies, games, and snacks

Coordinate auxiliary program staff orientation and training in conjunction with the Director of Operations and HR Generalist

Coordinate facility usage with the Director of Operations, Athletics Director, Facilities Maintenance Manager, and teachers

Partner with the Director of Student Care and school nurse to support student needs, accommodations, and health compliance during camps

Collaborate with the Business Office to develop and manage program budgets, monitor enrollment, revenue, expenses and staffing plans

Work with the Director of Finance to reconcile billing, contracts, and payables for auxiliary programs

Coordinate registration forms and processes in collaboration with the Director of Operations and Database Manager

Communicate clearly and responsively with families regarding registration, schedules, program details and changes

Collaborate with the Director of Marketing & Communications on program promotion (brochures, website, social media, advertising)

Maintain auxiliary program calendars and coordinate schedules with the Administrative Coordinator

Attend meetings and school events as required

Qualifications

Associate’s or Bachelor’s degree in a relevant field or equivalent experience

Minimum of one year of experience in childcare, after school programming, or camp planning

Independent school experience preferred

Strong organizational, administrative, and record-keeping skills

Excellent written communication and attention to detail

Proficiency in Google Workspace, Microsoft Office, and database systems

Ability to manage multiple priorities, deadlines, and changing needs

Strong problem-solving skills and a positive, service-oriented approach

Ability to work independently and collaboratively while embracing integrity, respect, and fairness

Alignment with the school’s mission and Montessori philosophy

Completion of required emergency operations training; First Aid and CPR/AED certification

Ability to manage budgets, enrollment, and program logistics effectively

Consistently meets the school’s professional expectations

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