Administrative Officer (4800C) - Richmond Field Station

Job ID: 85870

Location: Main Campus – Berkeley

Full‑time position

Responsibilities

Operations: Manages daily operations of RFS including procurement, project management, and non‑technical support with contracts and grants. Develops and monitors policies and procedures for departmental operations, assists with updating RFS website content, communicates with the RFS community, supervises projects and ad‑hoc work, prioritizes safety and security, manages third‑party tenants, ensures compliance with lease agreements and permits by Facilities Services, assists the Real Estate Department in new lease acquisition, gathers space logistics data, prepares short‑ and long‑range planning for administrative services operations, and improves productivity, reduces costs, minimizes risk, and maintains quality standards.

Equipment/Assets: Assists with managing equipment inventory via BETS system, including tracking department equipment.

Budget & Finance: Creates BFS invoices and aging reports, communicates with tenants, researchers, student groups, and non‑industry partners, tracks expenditures, conducts financial analysis, performs budget reconciliation, creates Cal Answers reports for revenue and expense approval, performs recharge administration of skilled worker labor and procurement of materials, assists with contract and grant finances, supports complex budget planning and forecasting, and performs analysis to determine resource allocations, spending trends, and savings estimates.

Committees/Meetings: Manages and coordinates high‑level meetings with the Dean’s Office and campus leadership, assists fundraising initiatives, serves on various committees, arranges meetings and events with RFS student organizations and the main campus, and serves on ad‑hoc committees and projects, including Student Advisory Board planning and coordination with campus partners.

HR: Coordinates HR activities such as employment, training, completion of forms and documentation for HR and payroll, manages job postings, summarizes financial and HR reports, ensures mandatory training and staff development compliance, and oversees a small staff of support employees and student workers.

Budget & Policy Analysis: Assists RFS leadership with project planning for departmental moves and building infrastructure upgrades, attends project meetings, interfaces with vendors, issues purchase orders, oversees projects to completion, ensures budgets remain within prescribed facility‑project limits, provides oversight, analysis, and reporting on annual and trend data related to facilities projects, develops and manages budgets for building infrastructure with recurring costs, and performs policy analysis on building management procedures, ensuring adherence to UCOP and UC Berkeley policies and protocols.

Required Qualifications

Bachelor’s degree in a related area and/or equivalent experience or training.

Thorough knowledge of University rules, regulations, processes, protocols, and procedures for budget, accounting, fund management, and/or personnel management.

Strong interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling.

Knowledge of administrative operational activities such as event planning, basic fundraising, risk management planning, website design, accounting, payroll, and contracts and grants regulations and guidelines.

Solid knowledge of common University‑specific computer application programs.

Ability to use discretion and maintain confidentiality.

Strong skills in short‑term planning, analysis, problem‑solving, and customer service.

Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.

Salary & Benefits
For information on the comprehensive benefits package offered by the University, visit the University of California’s Compensation & Benefits website.

Under California law, UC Berkeley must provide a reasonable estimate of the compensation range for this role, and salary offers are based on final candidate qualifications and experience.

Budgeted salary range: $97,572.24 (Step 1) to $118,932.48 (Step 11) yearly. This is a 100% FTE career position eligible for full benefits. The position is FLSA exempt and paid monthly.

Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley hires people with conviction histories and reviews the information in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct Disclosure
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

“Misconduct” means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.

Policies addressing some forms of misconduct include:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other protected status under state or federal law.

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