Job Title: Communications & Administration Coordinator
Location: Portsmouth, NH 03801
Duration: 12 Months
Schedule: 1st shift
Job Description:
- ACTUAL TITLE: Communications & Administration Coordinator supports the Portsmouth Communications and Administration team by executing tactical communications activities and providing day-to-day administrative support. This role focuses on content formatting, publishing, coordination, and organizational tasks that enable efficient delivery of internal communications and site initiatives.
- Working under close guidance, this role helps ensure communications are accurate, timely, and aligned with site and global standards while supporting the team’s operational needs.
Key Responsibilities:
Internal Communications Support
- Assist with drafting, formatting, and publishing content for internal communications channels (e.g., intranet articles, newsletters, digital signage) in alignment with team direction.
- Support updates and maintenance of the Portsmouth intranet (CoLab), including posting content and ensuring pages are current and accurate.
- Proofread and edit communications materials for clarity, consistency, and adherence to corporate style guidelines.
- Compile content submissions from stakeholders and prepare them for review and publication.
- Support the execution of internal communications campaigns (i.e., events, volunteerism, etc.) by preparing materials in alignment with team direction.
- Administrative & Operational Support
- Provide general administrative support to the Communications and Administration team (e.g., scheduling meetings, managing calendars, tracking deliverables)
- Maintain communication calendars and shared documentation to support planning and reporting.
- Assist with coordinating logistics for site events, meetings, and communications activities.
- Support data tracking and reporting by compiling basic metrics (e.g., engagement data, participation tracking)
- Other duties as assigned.
Qualifications
Education & Experience
- Associate or bachelor’s degree in communications, Business Administration, or a related field preferred.
- 0–2 years of experience in communications, administrative support, or a related role
- Skills & Competencies
- Strong written and verbal communication skills with attention to detail
- Basic copyediting and proofreading skills
- Highly organized with the ability to manage multiple tasks and deadlines concurrently.
- Proficiency in Microsoft Office (Word, PowerPoint, Excel)
- Familiarity with SharePoint, intranet tools, or content management systems preferred.
- Strong collaboration and customer-service mindset when working with internal stakeholders.
- Ability to work under close supervision and follow established processes and guidelines.