Administrative and Marketing Coordinator

Administrative and Marketing Coordinator (Bilingual EN/SPAN) – The J. Thomas Company

Address: Brooklyn, NY, 11205, US

Compensation: $22.00–$28.00 per hour

Schedule: Full time, Monday–Friday, 8:00 AM–4:30 PM (Paid lunch break)

Job type: Permanent

Highlights:

Previous experience in an administrative, office management, or operations support role

Strong proficiency in QuickBooks Online and financial tracking

Bilingual in English and Spanish

Job Overview
Company: The J. Thomas Company. High‑end residential construction and custom fabrication. Location: Brooklyn, NY (on site). Job/Employment type: Full‑time, permanent. Salary/Pay rate: $22–$28 per hour (based on experience). Schedule: Monday–Friday, 8:00 AM–4:30 PM (paid lunch break). Project scope: High‑end residential construction and custom fabrication. Mandatory licenses & certifications: None required.

The Opportunity
You will serve as the operational and creative backbone of a growing construction and fabrication firm. This role goes beyond traditional support, placing you at the intersection of financial workflows, subcontractor coordination, and brand development. You will have the unique opportunity to drive internal efficiency while elevating our external visibility. This is the ideal position for a bilingual professional who wants to shape the marketing and administrative standards of a high‑end brand.

How You Will Make an Impact

Operations & Administrative Support

Monitor business expenses and collaborate with the bookkeeper to track payments and financial updates

Execute financial tasks including preparing 1099 payroll checks and handling deposits

Maintain organized project documentation, binders, and receipts for all active jobs

Coordinate with expeditors to secure permits and ensure compliance with NYC regulations

Manage subcontractor documentation including contracts, insurance certificates, and payment coordination

Support HR functions including onboarding, tracking employee time off, and assisting with payroll

Project & Bid Support

Assist in creating and maintaining bid templates and proposal documents

Support project managers with documentation, scheduling, and communication

Help track project timelines and ensure proper documentation for bids and ongoing jobs

Marketing, Branding & Social Media

Manage and maintain the company’s social media presence (Instagram, LinkedIn, etc.)

Create and schedule content showcasing projects, progress, and company culture

Collaborate with leadership to develop branding strategies and marketing initiatives

Assist in designing and ordering company swag, uniforms, and promotional materials

Work with website developers to update project portfolios and company information

Required Qualifications & Experience

Previous experience in an administrative, office management, or operations support role

Strong proficiency in QuickBooks Online and financial tracking

Advanced skills in Microsoft Office Suite (Excel, Word, and Outlook)

Experience managing or supporting professional social media or marketing efforts

Bilingual in English and Spanish

Preferred Qualifications & Experience

Experience in the construction or general contracting industry

Familiarity with NYC permitting and subcontractor coordination

Basic design experience using tools like Canva or Adobe for branded materials

Proven ability to create professional proposals or construction bids

Competitive hourly pay with a stable full-time schedule

Paid lunch break included in the daily shift

Clear opportunities for career growth and expanded responsibilities

Exposure to high‑end, architect‑driven residential projects

Collaborative team environment focused on craftsmanship and innovation

About Us
The J. Thomas Company is a progressive construction firm dedicated to the art of craft and the pursuit of excellence in the NYC residential market. We specialize in delivering architect‑driven, high‑end interiors with precision and care.

Equal Opportunity Employment
The J. Thomas Company is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job‑related factors.

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