Studio Coordinator

Your Role
Gensler's Chicago office is seeking a Studio Coordinator. This position will support Principals, Studio Leaders, and all members of the team as required.

What You Will Do

Maintain Principal's and Studio Leaders' calendar

Maintain and support relationships with clients and prospective clients

Assist with marketing efforts as needed (e.g. supporting responses to RFPs)

Generate, compose, proof, format, and issue business correspondence as appropriate

Type and file project correspondence and meeting notes for team members

Meeting coordination with Office Services Coordinator including setting up for meeting/presentation room, assisting with ordering lunch for team/client, coordinating overnight client stays, organizing client entertainment, etc.

Organize project files and spreadsheets relating to correspondence with the clients and consultants

Provide backup to other studio coordinators as needed

Provide backup to the receptionist as needed

Responsible for making travel reservations for studio members and coordinating through the Firmwide Travel agency as required or other resources as designated by Gensler

Organize and attend weekly studio leadership meeting

Maintain professional credentials for the Principals in the studio

Complete other tasks as required or needed including but not limited to various public relations compositions and mailings, opening and distributing mail and other incoming packages for the Studio Leaders; stamping or preparation and mailing of outgoing mail and overnight packages

Coordinate dead filing as needed for the project files

Manage the studio PTO calendar

Work with studio staff members to help complete expense reports and timesheets on time

Collect studio members' timesheets for the Studio Directors approval

Complete research projects as needed

Greet clients for meetings and assist clients over the phone when needed

Organize monthly studio meetings

Encourage studio morale by organizing occasional in-studio happy hours

Update marketing reports every week

Update staffing reports every week

Miscellaneous tasks requested or designated by Studio Principals, any Studio Leader, or team member of Gensler

Your Qualifications

Minimum 5 years experience in a professional administrative position

A/E/C industry experience is a plus

Must show ability to problem solve, both individually and as part of a project team

Must type a minimum of 65 wpm

High School degree with appropriate experience or Business School Certificate or College Diploma

High Level of proficiency with Microsoft Products, Word, Excel, PowerPoint, and also with Adobe Products such as In-Design, Illustrator, and/or Photoshop

Excellent verbal and communication skills

Ability to prioritize business responsibilities

Must be able to communicate clearly and articulately over the phone

Must be a motivated self-starter

Positive attitude, willingness to "go the extra mile"

Ability to work independently with minimal guidance

Must be available for overtime on an as-needed basis

The base salary will be estimated between $55,000 - $65,000 plus bonuses and benefits and contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler

Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. We view our professional development programs as strategic investments in our future.

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