Senior Marketing Coordinator

GEI Consultants has an opening in our Midwest offices for a self‑motivated Marketing Coordinator to prepare a wide variety of proposals, prequalification documents, PowerPoint presentations, among other responsibilities. The candidate will work closely with the Marketing Manager, Principals, Project Managers, as well as collaborate with technical staff. The ideal candidate will be enthusiastic, driven and intrinsically motivated, with an ability to see a marketing project through from start‑to‑finish. Strong writing skills and attention to detail are desired. The ideal candidate will have 5 to 10 years of marketing experience in the AEC industry.

Responsibilities

Research and communicate potential proposal opportunities; understand RFP requirements; develop and proactively manage task list and process; update and prepare documents (resumes, project write‑ups, proposals, company services, matrices, SOQs, SF330 and other related documents); edit covers and graphics, assist in content development, format, review and edit final documents, coordinate subconsultant documents, produce final proposals; QA/QC all work products and ensure deadlines are met.

Update and maintain various written marketing collateral including project sheets, resumes, brochures, templates, and project interview content.

Maintain CRM database including opportunities, projects, clients, and contacts.

Assist with planning and execution of company marketing events such as conferences, seminars, and other outreach events.

Participate in marketing professional societies or similar organizations to ensure continuous professional development and networking.

Travel as required to represent the company at conferences and support regional or company‑wide marketing activities.

Qualifications

Bachelor’s degree in Marketing, Communications, Business Administration, English, or related field desired.

Experience in the AEC industry desired.

High degree of integrity, outgoing, supportive, and a team player.

Ability to work under tight deadlines with careful attention to detail.

Ability to balance workload, prioritize and work on multiple projects simultaneously.

Exceptional organizational and oral and written communication skills.

Self‑starter with the ability to work independently and as a team member.

Proven track record of success in marketing roles.

Proficiency in Adobe Creative Suite (especially InDesign) and Microsoft Office Suite.

Experience with CRM preferred.

Physical Requirements
The role requires a sedentary work environment with occasional light and medium physical activity. Typical tasks include standing, walking, climbing, lifting up to 25 lbs, carrying objects, pushing and pulling items, twisting, reaching forward and overhead, keyboard use, and talking or hearing. Near vision of 20/40 and far vision of 20/20, with appropriate corrective lenses, is required.

GEI is an AA/equal opportunity employer, including disabled and veterans.

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