0000-3-PL3-01 District Specialist Level 3 - Substitute Coordinator (Temporary Po

Administrative Assistant

Work Schedule: 8.00 hours per day (7:30 a.m. - 4:30 p.m.) - 260 days per year (Monday - Friday)
Position Dates: 05/14/2026 - 09/01/2026
Start Date: ASAP
Reports To: Department Administrator and/or assigns
Salary: Per Public School Employees negotiated salary schedule

Level 3 at https://www.msd25.org/o/District/page/employee-groups
PSE TRANSFER REQUESTS WILL BE CONSIDERED FOR THIS POSITION PRIOR TO SCREENING ANY OUT-OF-DISTRICT APPLICANTS.
Account Code: 9800-14-3110-0000-4100-0000-0
Job Summary

This position is responsible for performing all functions necessary for the efficient operation of the department office; providing exemplary customer service and consistently projecting a professional and positive image of the office; working independently in the performance of secretarial duties for the Administrator and/or other department staff; and directing the clerical tasks for the department office.
Minimum Qualifications

High School diploma or equivalent
Two years previous secretarial experience required
Previous office experience in a K-12 school setting preferred
Working knowledge of Microsoft Office Suite; Google Mail, Calendar, and Drive; InTouch; and Skyward preferred
Experience and/or training with cultural, ethnic, and language diversity preferred
Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
Proof of Immunization (if born 1/1/57 or later)
I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
Completion of all district-required training within thirty (30) calendar days from hire date
Essential Job Functions

This list of essential job functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:
Arrange Coverage in Absence of Substitute
Department Budget (monitor, maintain, and retrieve information)
Department Web Page & Social Media (create & maintain)
Communication (communicate building-department information to staff-public)
Coordinate Daily Workload of Department Office
Create Documents-Forms
Create-Maintain Database
Data Entry
Data Extraction (data mining)
Evaluate & Monitor Expirations & Information for Audit Compliance
Filing, Maintenance & Retention of Records
Financial Transmittals/Receipt Money
Manage & Schedule District Facilities & Events
Paysheets (maintain data & generate reports)
Prepare and Process District Documents-Forms
Prior Approvals (create, account code & process)
Requisitions (create, account code & process)
Schedule Department Meetings
State-Federal Reports/Documents (create & maintain)
Substitute Online Absence Verification
Supplies (maintain & order)
Mail (sort-distribute)
Receptionist (greet public, answer phones)
Schedule Translator for Meetings
Student Fines & Fee Management
Support & Training Building and Department Staff
Maintain consistent presence at assigned worksite and regular work hours
Comply with all district policies and procedures
Perform duties as requested by Administrator
Desired Skills

Consistently listen, write, and speak in a clear and concise, well-organized manner
Consistently problem-solve, seek new responsibilities, proactively prioritize, and multi-task
Consistently resolve customer inquiries in a positive and timely manner
Consistently treat people with respect, dignity, and fairness
Consistently participate and support team ideas, changes, and decisions
Consistently demonstrates technical expertise and practical knowledge of the job
Consistently produces thorough, accurate work and meets timelines
Consistently demonstrates a positive attitude and supports other through positive communication
Consistently offers help when help is needed
Consistently seeks to acquire new skills to demonstrate self-improvement
Consistently demonstrate a high level of confidentiality
Work Environment: The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. The employee is confined to a work area; required to have precise control of fingers and hand movements; experiences constant interruptions and inflexible deadlines; and must be able to stoop, crouch, crawl, bend, kneel, stand for periods of time, and lift in order to assist a student with personal care. The employee is required to deal with distraught and/or angry persons and is exposed to infectious diseases carried by children. The noise level in the work environment is acceptable to this particular environment and can vary depending upon daily activity but will remain within acceptable ranges.
Evaluation: This position shall be evaluated annually by the Building Principal on building issues and by the RN (RCW 18.79.040(1) and 18.79.260(2) on health related issues pursuant to the currently established district procedures and evaluation criteria.
EQUAL OPPORTUNITY EMPLOYER (EOE)
Marysville School District provides equal employment opportunity and treatment for all applicants and employees in recruitment, hiring, retention, assignment, transfer, promotion, and training without discrimination based on race, color, religion, creed, national origin, sex (including pregnancy and related conditions), sexual orientation, gender expression or identity, age, honorably discharged veteran or military status, marital status, genetic information, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability.
The following Marysville School District employees/departments are designated to address questions and complaints of discrimination:
Civil Rights: Executive Director of Human Resources; 360-965-0071
Harassment, Intimidation, & Bullying: Executive Director of Human Resources; 360-965-0071
Title IX:Executive Director of Human Resources; 360-965-0071
Section 504 and ADA: Executive Director of Special Education and Student Services; 360-965-0174
Discrimination and discriminatory harassment may be reported to the district employee/department listed above by phone at (360) 965-0000. You also have the right to file a written complaint. Address: 4220 80th Street NE, Marysville, WA 98270.
The Marysville School District is a drug- and tobacco-free workplace.
Classification History: Job description developed November 2018.
Job description revised September 2023.