0000-3-PL3-01 District Specialist Level 3 - Substitute Coordinator (Temporary Po

0000-3-PL3-01 District Specialist Level 3 - Substitute Coordinator (Temporary Position)

Job ID:

5714945

Application Deadline:

May 22, 2026 11:59 PM (Pacific Standard Time)

Posted:

May 14, 2026 7:00 AM (UTC)

Starting Date:

To Be Determined

Position Dates:

05/14/2026 - 09/01/2026

Start Date:

ASAP

Reports To:

Department Administrator and/or assigns

Salary:

Per Public School Employees negotiated salary schedule – Level 3 at https://www.msd25.org/o/District/page/employee-groups

PSE Transfer Requests:

Will be considered for this position prior to screening any out-of-district applicants

Account Code:

9800-14-3110-0000-4100-0000-0

Position Type:

Full-Time

Hourly Salary:

$32.28 to $34.92 per hour.
Job Description

Work Schedule:

8.00 hours per day (7:30 a.m. - 4:30 p.m.) - 260 days per year (Monday - Friday)
This position is responsible for performing all functions necessary for the efficient operation of the department office; providing exemplary customer service and consistently projecting a professional and positive image of the office; working independently in the performance of secretarial duties for the Administrator and/or other department staff; and directing the clerical tasks for the department office.
Minimum Qualifications

High School diploma or equivalent
Two years previous secretarial experience required
Previous office experience in a K-12 school setting preferred
Working knowledge of Microsoft Office Suite; Google Mail, Calendar, and Drive; InTouch; and Skyward preferred
Experience and/or training with cultural, ethnic, and language diversity preferred
Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
Proof of Immunization (if born 1/1/57 or later)
I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
Completion of all district-required training within thirty (30) calendar days from hire date
Essential Job Functions

This list of essential job functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:
Arrange coverage in absence of substitute
Monitor, maintain, and retrieve department budget information
Create and maintain department web page and social media
Communicate building-department information to staff and public
Coordinate daily workload of department office
Create documents and forms
Create and maintain database
Data entry
Data extraction (data mining)
Evaluate and monitor expirations and information for audit compliance
File maintenance and retention of records
Handle financial transmittals and receipt of money
Manage and schedule district facilities and events
Process pay slips and generate reports
Prepare and process district documents and forms
Create prior approvals, account code and process
Generate requisitions, account code and process
Schedule department meetings
Prepare state and federal reports and documents
Verify substitute online absence
Maintain and order supplies
Sort and distribute mail
Receptionist duties: greet public and answer phones
Schedule translator for meetings
Manage student fines and fee collections
Support and train building and department staff
Maintain consistent presence at assigned worksite and regular work hours
Comply with all district policies and procedures
Perform duties as requested by the administrator
Desired Skills

Consistently listen, write, and speak in a clear and concise, well-organized manner
Consistently problem-solve, seek new responsibilities, proactively prioritize, and multi-task
Consistently resolve customer inquiries in a positive and timely manner
Consistently treat people with respect, dignity, and fairness
Consistently participate and support team ideas, changes, and decisions
Consistently demonstrate technical expertise and practical knowledge of the job
Consistently produce thorough, accurate work and meet timelines
Consistently display a positive attitude and support others through positive communication
Consistently offer help when needed
Consistently seek to acquire new skills for self-improvement
Consistently demonstrate a high level of confidentiality
Work Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. The employee is confined to a work area; required to have precise control of fingers and hand movements; experiences constant interruptions and inflexible deadlines; and must be able to stoop, crouch, crawl, bend, kneel, stand for periods of time, and lift in order to assist a student with personal care. The employee is required to deal with distraught and/or angry persons and is exposed to infectious diseases carried by children. The noise level is acceptable and may vary depending on daily activity but will remain within acceptable ranges.
Evaluation

This position shall be evaluated annually by the building principal on building issues and by the RN according to district procedures and evaluation criteria.
EQUAL OPPORTUNITY EMPLOYER (EOE)

Marysville School District provides equal employment opportunity and treatment for all applicants and employees in recruitment, hiring, retention, assignment, transfer, promotion, and training without discrimination based on race, color, religion, creed, national origin, sex including pregnancy and related conditions, sexual orientation, gender expression or identity, age, honorably discharged veteran or military status, marital status, genetic information, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability.
Civil Rights: Executive Director of Human Resources; 360-965-0071
Harassment, Intimidation, & Bullying: Executive Director of Human Resources; 360-965-0071
Title IX: Executive Director of Human Resources; 360-965-0071
Section 504 and ADA: Executive Director of Special Education and Student Services; 360-965-0174
Job Requirements

Citizenship, residency or work visa required

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