Proposal Coordinator

Position Summary
Agil3 Technology Solutions (A3T) is seeking a detail-oriented and proactive

Proposal Coordinator

to support the full lifecycle of proposal development for federal government contracting opportunities. The Proposal Coordinator plays a critical role in ensuring high-quality, compliant, and timely submissions by managing schedules, formatting proposal documents, coordinating with cross-functional teams, and assisting with the production and delivery of final proposals.

Key Responsibilities

Coordinate all administrative aspects of proposal development, including document formatting, version control, compliance checks, and final production.

Maintain and monitor proposal schedules and calendars to ensure all deadlines are met.

Assist Proposal Managers and Capture Managers in assembling proposal teams and organizing proposal kickoff and color team reviews (Pink, Red, Gold).

Create and manage proposal outlines, compliance matrices, and content templates based on RFP requirements.

Collect, edit, and integrate input from subject matter experts (SMEs), subcontractors, and internal stakeholders.

Ensure proposals adhere to customer instructions, company standards, and branding guidelines.

Track and manage data calls, past performance inputs, resumes, and other proposal content.

Assist in maintaining the proposal content library and ensuring materials are current and compliant.

Coordinate proposal production, including submission via electronic portals or hardcopy if required.

Support post-submission activities such as final archiving, lessons learned sessions, and debrief preparations.

Required Qualifications

Bachelor’s degree in English, Communications, Business, or a related field; or equivalent work experience.

3+ years of experience in proposal coordination or development, preferably in a federal contracting environment.

Strong understanding of the federal RFP process, including FAR and DFARS requirements.

Exceptional attention to detail, organizational, and time-management skills.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, and Teams.

Ability to work independently and as part of a collaborative team under tight deadlines.

Preferred Qualifications

Strong proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, Teams, and SharePoint.

Experience managing proposals using shared document libraries and collaboration tools.

Familiarity with version control and document formatting best practices in a proposal environment.

Exposure to proposal development methodologies (e.g., Shipley) is a plus.

APMP certification or similar proposal training is desirable.

Working Conditions

Fast-paced, deadline-driven environment.

Occasional extended hours or weekend work to meet proposal deadlines.

Benefits
A3T offers excellent benefits to enhance the work-life balance, including:

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short Term & Long-Term Disability

401k Retirement Savings Plan with Company Match

Paid Holidays

Paid Time Off (PTO)

Tuition and Professional Development Assistance

Parking/Travel Reimbursement (metropolitan areas)

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