Sales Administrative Coordinator

Maggie Sottero Designs is a family-founded and led company dedicated to celebrating love stories through exquisitely crafted wedding gowns. With three signature labels—Maggie Sottero, Sottero and Midgley, and Rebecca Ingram—our designs embody beauty, diversity, and personal expression. We partner with bridal salons globally to provide brides with a personalized boutique experience as they find their dream dress. Driven by innovation and meticulous attention to detail, we remain committed to making brides feel exceptional on their special day. Our mission is to bring bridal dreams to life with love and inclusivity at the heart of all we do.

Reports to
Director, Sales and Customer Programs

Mission
To enhance sales effectiveness by delivering accurate, proactive, and dependable administrative and operational support that enables the Sales team to perform at its best.

Role Description
The Sales Administrative Coordinator provides essential administrative and sales operations support to the Sales organization, ensuring smooth execution across executive support, sales meetings, Maggie Club initiatives, Stylist Incentive programs, and markets. This role is highly detail-driven and operationally focused, maintaining accurate logistics, reporting, and shared assets so Sales leadership and teams can remain focused on driving growth and partner success.

Serving as a trusted second set of eyes and reliable backup across critical workflows, the Coordinator plays a key role in maintaining accuracy, consistency, and operational excellence within the Sales function.

Core Responsibilities
Executive & Administrative Support

Manage Maggie Club gift purchases, Retailer lunches, and celebration dinners, including invitations and coordination

Coordinate with stylists to collect and verify payout information for Stylist Incentive Payouts.

Reconcile VP of Sales AMEX credit card receipts in alignment with Finance timelines

Coordinate VP of Sales travel logistics as needed

Provide backup support for the Event Coordinator, including timelines, assets, lists, budgets, and communications

Verifying flight information

Managing Runway RSVPs

Support Stylist Incentive programs as backup and second set of eyes; maintain leaderboard as assigned

Produce and maintain seasonal promotions reporting

Manage sales meeting surveys and organize feedback

Systems & Cross-Functional Support

Audit, update, and maintain Sales SharePoint sites and assets

Audit, update, and maintain policies and documents on the Retailer portal as needed

Update, publish, and maintain Stylist Incentive Program leaderboards

Serve as liaison for Bridal Live and E Style Central

Provide additional operational and administrative Sales support as needed

Qualifications

Associate’s or Bachelor’s degree preferred

Experience in administrative or sales operations support

Proficiency with Microsoft Office and SharePoint

Experience with travel coordination, expense reconciliation, and event logistics

Background in sales, retail, fashion, or B2B environments preferred

Bridal or wholesale experience a plus

Core Competencies

Exceptional attention to detail and organization

Strong time management and prioritization skills

Clear, professional written and verbal communication

Dependable follow-through and accountability

Ability to act as a trusted "second set of eyes"

Calm, solutions-oriented approach in a fast-paced environment

Professional Standards & Values

Acts with integrity, accuracy, and ownership

Takes pride in quality and consistency of work

Maintains a positive, professional presence

Supports teamwork and operational excellence

Aligns with the Mission, Vision, and Values of Maggie Sottero Designs

Based on Experience

Wages- Based on Experience

Medical – 4 plans through Select Health

HSA – Employee contributes

Profit-sharing – discretionary; dependent on profits of the company.

Dental – Principal.

401k plan – Company matches $.50 up to 5% of income or 2.5%

Employees can purchase Voluntary Short Term Disability.

Group Life and AD&D Principal. – Company pays 100%, $15,000

Retirement Plan Profit Sharing Yes, up to company discretion.

Critical Illness – Principal. Employees can purchase.

PTO

VASA discounted Gym membership

*** Holidays – 9 paid holidays/yr. We close Black Friday, and the week between Christmas and New Year and those are not paid.

*** Please note that we are closed the day after Thanksgiving, and the week between Christmas and New Years. You may take PTO days to continue to be paid during these closures. If you do not have enough acquired PTO hours during your first year of employment, you may borrow up to 16 hours (2 days) worth of PTO.

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