Program Coordinator - Arizona Telemedicine Program

Position Highlights
The Program Coordinator leads administrative, financial, and operational support for an academic center focused on development, implementation, and training in telemedicine, digital health, and clinical data science. The Program Administrator will manage day-to-day office operations, coordinate hiring and HR processes, oversee budget and expense tracking, schedule and support meetings, manage web sites and social media presence, and organize research seminars, training programs, webinars, and conferences.

Visa sponsorship is not available for this positions.

Benefits:

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

Duties & Responsibilities

Office administration:

Maintain center calendar; manage supplies, vendor relationships, and facilities coordination; ensure smooth daily operations.

Event and program coordination:

Plan and execute seminars, workshops, webinars, and conferences including venue/virtual platform logistics, speaker coordination, registration, marketing support, and post-event evaluation.

Meeting and schedule management:

Arrange internal and external meetings, prepare agendas and materials, take and distribute minutes, and follow up on action items.

Communications and outreach:

Maintain the center’s website, social media, and mailing lists; draft and distribute newsletters, announcements, and event promotions; serve as a primary contact for collaborators and trainees.

Financial support:

Assist with monitoring budgets; process invoices, purchase orders, reimbursements, and expense reports; assist with reconciling accounts and producing monthly financial summaries for the director.

Human resources coordination:

Coordinate recruitment logistics with HR; post job ads; schedule interviews; manage onboarding tasks for new hires and student workers; maintain personnel records and compliance documentation.

Process improvement and compliance:

Develop and document administrative workflows; ensure compliance with university policies, sponsor requirements, and data privacy standards.

Research support:

Assist faculty and staff with administrative aspects of grant proposals, IRB submissions logistics, contracting, data-sharing agreements, and project timelines.

Ad hoc projects:

Support strategic initiatives, special projects, and other duties as assigned by the director.

Knowledge, Skills, and Abilities

Project management:

Able to plan, prioritize, and execute events and administrative workflows independently.

Interpersonal skills:

Collaborative, service-oriented, and comfortable interacting with faculty, trainees, vendors, and external partners.

Problem solving:

Resourceful, proactive, and able to elevate appropriately.

Confidentiality:

Maintains discretion with personnel and financial information.

Adaptability:

Comfortable in a fast-paced academic environment with shifting priorities.

Financial skills:

Demonstrated experience with budget tracking, expense processing, and basic financial reporting.

Technical skills:

Proficiency with Microsoft Office suite, calendar systems, virtual meeting platforms, and common learning management or webinar platforms.

Communication:

Strong written and verbal communication skills; experience drafting professional communications and event materials.

Organization:

Proven ability to manage multiple concurrent projects with attention to detail and deadlines.

Minimum Qualifications

Bachelor's degree or equivalent advanced learning attained through experience required.

1 year of relevant work experience required.

Preferred Qualifications

Education: Bachelor’s degree in business administration, information systems, health informatics, or related field.

Experience: Minimum 2 years of administrative or program coordination experience.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

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