Associate Program Manager, Community and Corporate Relations (COVER LETTER REQUI

**Discover Vanderbilt University Medical Center**:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.**Organization:**Development**Job Summary:**As a member of the Vanderbilt Health Development team, the Associate Program Manager supports corporate and community fundraising efforts at Vanderbilt Health. With guidance, this role helps development officers carry out fundraising and engagement activities by providing day‐to‐day administrative and program support for gifts and grants, sponsorships, workplace giving, and cause marketing programs..**Vanderbilt Health Development****Job Description****Working Title:** Associate Program Manager, Community and Corporate Relations - HYBRID**Reports to:** Associate Director, Community and Corporate Relations**FLSA/Status:** Non-Exempt, Full-time**Remote Type:** Hybrid**COVER LETTER REQUIRED (if you are not able to upload your cover letter, please inform the TAP/Recruiter as soon as possible)****Purpose:**Through the exceptional capabilities and caring spirit of its people, Vanderbilt Health leads in the delivery of exemplary health care, improving the lives of individuals and communities regionally, nationally and internationally. We combine transformative educational programs, compelling scientific discoveries, and distinctive personalized care to achieve this goal.To consistently achieve excellence in medical science and health care, Vanderbilt Health Development builds relationships and encourages philanthropic contributions to directly impact today’s work and to secure a strong future of service. Enthusiastic and timely support from our philanthropic partners enables Vanderbilt Health as a nonprofit academic health system to excel in conducting groundbreaking research, training future leaders and providing compassionate care to patients.**Job Summary:**As a member of the Vanderbilt Health Development team, the Associate Program Manager supports corporate and community fundraising efforts at Vanderbilt Health. With guidance, this role helps development officers carry out fundraising and engagement activities by providing day‐to‐day administrative and program support for gifts and grants, sponsorships, workplace giving, and cause marketing programs.**Primary Responsibilities:**Under the supervision of the Associate Director, the Associate Program Manager will have the following responsibilities:**Partnership and Program Support*** Assist Corporate Relations and Community Engagement development officers by coordinating project plans, materials, timelines and follow-up for engagement and solicitation activities.* Support the day-to-day execution of assigned fundraising initiatives, including cause marketing, workplace giving, sponsorships and peer-to-peer efforts.* Assist with proposal development by managing timelines, gathering required documentation and coordinating content for review.* Assist development officers with site visits, hospital tours and check presentations; attend donor or partner calls and meetings as requested.* Assist with events as needed, including registration, guest support, and auction activities, in coordination with Community Development and internal partners.* Provide cross‐coverage and general support for related teams, such as Community Development, Children’s Miracle Network, and Donor Engagement.* Perform other duties as assigned in support of Community and Corporate Relations program.**Operations and Financial Administration*** Monitor shared inboxes and help route incoming corporate inquiries to the appropriate team members.* Provide operational support for multiple development officers, including scheduling, logistics, travel and expense documentation, correspondence, and preparation of meeting materials and follow‐up items.* Coordinate with vendors for printed materials or collateral and help maintain promotional inventory.* Assist with procurement and payment workflows, including requisitions, purchase orders, vendor coordination and procurement card activity; help track related expenses.* Prepare invoices for corporate sponsorships and donations and coordinate with Gift and Donor Services to ensure timely and accurate gift processing.* Perform other duties as assigned in support of Community and Corporate Relations program.**CRM, Reporting and Communications*** Keep CRM and project management records up to date for supported development officers and prepare routine reports related to campaigns and solicitation activity.* Conduct basic corporate prospect research and compile findings for review; coordinate next steps with the Associate Director and Strategic Initiatives team as appropriate.* Assist with creating and coordinating materials that support fundraising and stewardship, working with Strategic Communications and Digital & Donor Marketing on assigned projects such as the *Corporate Connections* e‐newsletter, website updates, Shop & Support pages, and campaign giving tools.* Help support stewardship activities by maintaining mailing lists, assisting with acknowledgments and gift agreements, and tracking milestones, anniversaries, and reporting deadlines.**Required Qualifications:*** Bachelor’s Degree (or equivalent experience)* Less than 1 year of relevant experience**Preferred Qualifications:*** Experience supporting fundraising or relationship‐based work, such as development, corporate partnerships, nonprofit advancement, or account management* Ability to manage multiple requests and deadlines while maintaining a professional, service‐oriented approach* Strong organization and attention to detail, with experience tracking timelines and deliverables* Clear written and verbal communication skills, including comfort assembling donor‐facing materials and coordinating with communications partners* Ability to work both independently on assigned tasks and collaboratively with a team, following established processes and asking for guidance when needed* Discretion and good judgment when handling confidential donor and financial information* Experience with administrative and financial processes such as invoicing, purchase orders, procurement cards, and basic budget tracking* Proficiency with Microsoft 365 tools, including Outlook, Teams, Excel, Word, and PowerPoint* Familiarity with CRM and project management systems and maintaining accurate records* Experience with or willingness to learn tools used for donor communications and fundraising operations, such as Adobe Acrobat DC, Canva, Classy, or ClickBidThis is a full‐time position that requires some local travel and occasional evening or weekend hours to support events or program needs.Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.**Core Accountabilities:**Organizational
#J-18808-Ljbffr