Senior Administrative Associate, Longhorn Band

Senior Administrative Associate, Longhorn Band

To provide high-level business administrative support to the Longhorn Band office via the Butler School of Music business office team, including the processing of purchasing, travel and accounting. This position reports directly to the BSOM Finance Manager and works closely with the Director of Bands, as well as administrative staff within Longhorn Bands, the Butler School of Music, and university service units.
Responsibilities include:
Finance Compliance and Transactions Specialist: Assists Butler School of Music (BSOM) Finance Manager with development, implementation, and adherence to departmental, college, and university operational policies, practices, and procedures pertaining to business operations including travel, procurement, accounts receivable, and related areas. Works with financial manager regarding financial activities such as Workday appointments, payroll, travel, reimbursements, etc. Processes and gathers invoices for Travel, Events, and Purchasing. Helps ensure that purchasing and finance transactions are completed correctly and according to policy.
Accounting Administration and Financial Processing: Coordinates all aspects of accounting and purchasing for the Longhorn Bands, reconciles accounts monthly, accurately tracks expenses; procuring supplies in accordance with state law and university policy; processing payment vouchers, maintaining the Procurement Card, ensuring purchases are made and documented in accordance with university policy. Makes timely payments to vendors using the University mainframe system and secondary accounting systems such as Concur and FRMS. Prepares spreadsheets using Microsoft Excel and Adobe PDFs to maintain accurate records of all band accounts.
Travel Management: Assists with travel logistics and procurement for all University Bands division ensembles. Coordinates with university-approved travel agencies to facilitate travel arrangements, including purchasing and managing travel needs for guest artists and Director of Bands. During peak periods for the band, such as playoffs and high-profile events, efficiently handles an increased volume of travel transactions, logistics coordination, and travel management services.
Student scholarships and Service Awards: Coordinates and processes scholarships and service awards for qualifying students within the Bands Department.
Performs related duties as required.
Required qualifications include:
Bachelor's degree and three years of administrating or coordinating a program.
Proficiency with a computer including Microsoft Excel and Outlook.
Required competencies: Teamwork, Effective Communication, Accuracy and Attention to Detail, Initiative, Service Excellence, Decision Making and Critical Thinking.
Salary range is $50,000+ depending on qualifications.