Program Coordinator – Institute for Data Science in Oncology

The

Program Coordinator, Institute for Data Science in Oncology

plays a key role in supporting the operational execution of programs, communications, and engagement activities for the Institute for Data Science in Oncology at The University of Texas MD Anderson Cancer Center. This role focuses on coordination, organization, and execution of meetings, events, and program operations that support interdisciplinary collaboration in life science and data science. Within UT MD Anderson, the Program Coordinator, Institute for Data Science in Oncology supports leadership, faculty, and program teams by ensuring high-quality execution of engagements, accurate tracking of priorities, and effective communication across initiatives. The

ideal candidate

for the

Program Coordinator, Institute for Data Science in Oncology

has several years of administrative and program coordination experience, demonstrates strong organizational and communication skills, and is comfortable supporting both small meetings and large-scale events. Experience with Microsoft Office and collaboration tools, operational coordination, and interest in life science and data science are important, along with professionalism, discretion, and the ability to independently manage logistics and audiovisual setup after training.

Minimum $53,000 — Midpoint $66,000 — Maximum $79,000 per hour based on a 40-hour work week

Work location: Hybrid onsite/remote, with onsite work required 2–3 days per week.

Why Us?
UT MD Anderson offers the opportunity to contribute directly to impactful cancer research and data-driven initiatives while working in a collaborative, mission-driven environment. This role supports professional growth through exposure to high-visibility programs, cross-functional collaboration, and meaningful engagement with faculty and leadership, while also offering a balanced hybrid work arrangement.

Employer‑paid medical coverage starting day one for employees working 30 hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.

Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.

Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.

Defined‑benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer‑paid life and reduced salary protection programs.

Responsibilities
Program & Event Coordination

Coordinate hosted and sponsored meetings and events, including site logistics, registration, booth setup, audiovisual setup, and associated ordering

Support meetings ranging from small groups to events with several hundred attendees

Prepare agendas and materials, manage attendee registration, and support onsite execution

Ensure meeting and event setup is completed accurately and on time

Project & Operational Support

Track and report across projects, maintaining lists of priorities, action items, and activities

Gather project status updates, capture risks, and report progress

Coordinate with IDSO leadership to maintain priorities for engagements and program initiatives

Support general operational needs including travel support, reservations, and resource management

Scheduling & Communications

Schedule meetings, manage calendars, and coordinate availability across stakeholders

Prepare and assemble meeting materials and information packets

Capture, format, and disseminate detailed meeting minutes, summaries, and follow‑up actions

Liaise with program area leads to maintain awareness of needs and priorities

Content & Resource Management

Create, edit, and format PowerPoint presentations, flyers, fact sheets, white papers, posters, and other materials

Manage digital resources to support coordinated use of IDSO-generated content

Collect, organize, and disseminate IDSO materials and impact summaries

Maintain lists of IDSO opportunities for potential projects or initiatives

Administrative & Professional Support

Prepare expense reports, purchase orders, and administrative reports

Assist with protocol and welcoming of visitors and meeting attendees

Maintain faculty curriculum vitae, biosketches, and supporting documentation

Assist with grant submission coordination, policies, procedures, and educational materials

Perform other duties as assigned

Education

Required: Bachelor’s Degree Business Administration or related field.

Preferred: Master’s Degree

Work Experience

Required: 3 years Project/program coordination experience. or

Required: 1 year Required experience with Master’s degree

May substitute required education degree with additional years of equivalent experience on a one-to-one basis.

Preferred: 5 years Administrative experience

Personable and able to meet and host visitors professionally

Detail oriented to attend to assuring setup of meetings and events will go smoothly

Familiarity with office suite products including MS Outlook for preparing materials

Familiarity with Teams and Sharepoint.

Background and interest in life science and data science

Professional discretion to be in the loop on sensitive discussions and topics

Ability to work technically and setup AV equipment – initially with training but then independently

Prepare agendas with input

A motivated learner

Organized and Effective communicator

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.

Additional Information

Requisition ID: 180395

Employment Status: Full-Time

Employee Status: Regular

Work Week: Days

Minimum Salary: US Dollar (USD) 53,000

Midpoint Salary: US Dollar (USD) 66,000

Maximum Salary : US Dollar (USD) 79,000

FLSA: exempt and not eligible for overtime pay

Fund Type: Hard

Work Location: Hybrid Onsite/Remote

Pivotal Position: No

Referral Bonus Available?: No

Relocation Assistance Available?: No

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