Sales Coordinator

divh2The Duo Hotel Sales Coordinator/h2pReports To: Director of Sales/ppPosition Summary: The Sales Coordinator is responsible for providing administrative and operational support to the Sales team. The role includes assisting in coordinating sales efforts, maintaining organized documentation, and ensuring seamless communication between departments to support hotel bookings, meetings, and special events. The Sales Coordinator is crucial in maintaining efficiency and high service standards within the Sales department./ppPay Range: [$15.00 to $17.00] based on experience and qualifications/ppEssential functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions./pulliProvide support to the Sales team in executing contracts, proposals, and correspondence./liliAssist with sales efforts, including soliciting new business and selling guestrooms, meeting space, and catering services./liliConduct site tours and provide assistance for hotel and sales-related events such as parties and blitzes./liliOversee social networking sites and assist in marketing efforts through direct mail projects, sales packets, and promotional materials./liliCoordinate details for group reservations, meeting rooms, and event setups with other departments, ensuring timely and accurate delivery of requested services./liliPrepare and manage Banquet Event Orders (BEOs) and other event-related documents, ensuring they are distributed to the appropriate departments./liliMaintain an organized filing and trace system for all sales-related documentation./liliManage meeting room reservations and coordinate setup and equipment requirements./liliAnswer incoming calls, provide information, and route calls to appropriate team members./liliProduce weekly productivity reports for sales meetings and take accurate minutes during meetings./liliEnsure timely completion of monthly group status reports and assist group leaders when necessary./liliMaintain office supplies inventory and ensure the functionality of office equipment./liliPerform other duties as assigned to support the Sales team./liliTake every opportunity to enhance the guest experience, ensuring all guests are treated with respect and courtesy./liliEnsure all guest interactions are conducted in a courteous and professional manner, aligning with company standards./liliCollaborate with other departments to ensure seamless service delivery and enhance overall guest satisfaction./li/ulpQualifications:/pulliEducation: College/Associates degree preferred or equivalent combination of experience and education/liliExperience: Minimum of one year of secretarial or administrative experience, preferably in a hotel environment./liliSales experience is preferred./liliStrong organizational and detail-oriented skills with the ability to multitask effectively./liliExcellent verbal and written communication skills./liliAvailability to meet with guests, assist with check-ins, and work weekends as required./liliMust be self-motivated, able to work independently, and thrive in a fast-paced environment./liliMust be able to lift up to 15 pounds occasionally and handle equipment, including computers and printers./li/ulpTaking Care of You

Our Benefits/ppAt Ivy, we believe in supporting our team both at work and in their personal lives. Your eligibility for benefits is based on your employment status, and full details will be shared with you during your first 30 days. Heres a look at what we offer to help take care of you and your loved ones:/ppHealth

Wellness/pulliMedical/liliDental/liliVision/liliFlexible Spending Account (FSA)/liliHealth Savings Account (HSA)/li/ulpFinancial Security

Peace of Mind/pulliBasic Life Insurance

ADD/liliVoluntary Life Insurance/liliVoluntary Short-Term Disability/liliVoluntary Long-Term Disability/liliCritical Illness, Hospital Indemnity

Accident Plans/liliPet Insurance/liliEligible for 401(k) participation after 90 days of full-time employment./li/ulpTime to Recharge/pulliPaid Time Off (PTO), available as its accrued/li/ulpIvy Hospitality is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics./ppIvy Hospitality participates in E-Verify/ppIn accordance with company policy, Ivy Hospitality does not hire minors; all applicants must be 18 years or older./ppThis description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future./p/div