Sales & Marketing Coordinator

Company Overview:
BioStem Technologies is a leading medical technology company focused on advanced wound care and regenerative medicine. We develop and commercialize placental tissue allografts, cutting-edge wound care products, and surgical solutions aimed at improving patient outcomes.

Essential Duties & Responsibilities:

• Sales support: Oversee production of sales collateral; coordinate product/service information and pricing updates; ensure materials are current and on-brand.

• Maintain roster of current Sales team and distribution lists, ensuring they have access to Tech Stack and are equipped with tools needed in the field

• Manage marketing assets, including collateral, apparel and inhouse tradeshow material

• Coordinate sales meetings, demos, and follow-ups;

• Marketing coordination: Assist in planning and executing marketing campaigns across email, social, website, and events; coordinate schedules, assets, and approvals.

• Assist with the production and distribution of marketing content (flyers, one-pagers, case studies, newsletters) working with internal stakeholders and vendors as needed.

• Support event logistics for local conferences and meetings, trade shows, webinars, and customer events (registration, materials, booth needs, run-of-show, post-event follow-up).

• Monitor and respond to inbound inquiries from web forms, email, or phone; route leads appropriately and ensure timely responses.

• Reporting & administration: Assist with tracking campaign performance and sales activity; compile weekly/monthly dashboards (leads, conversion, pipeline, revenue, engagement).

• Support and coordinate content creation for internal communications mediums

• Manage marketing and sales calendars; coordinate deadlines, approvals, and communication between teams.

• Maintain shared files, templates, brand assets, and vendor contact lists; help document processes and best practices.

• Support basic website updates (as applicable) and ensure accuracy of listings, bios, and product/service information.

• Other duties as assigned to support business goals.

Requirements

Qualifications:

• Required: Associate or Bachelor's degree in Marketing, Business, Communications, or related field (or equivalent experience).

• 1-3 years of experience in a sales support, marketing coordination, or administrative role (B2B experience a plus).

• Proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook) and comfort learning new tools.

• Strong written and verbal communication skills, with attention to detail and deadlines.

• Preferred: Experience with email marketing and marketing automation tools (e.g., Mailchimp, HubSpot).

• Basic knowledge of social media scheduling tools and website CMS platforms (e.g., WordPress).

• Familiarity with light graphic editing tools (e.g., Canva, Adobe Express) and brand guidelines.

• Highly organized with strong project coordination and time-management skills.

• Customer-focused mindset; able to communicate professionally with prospects, customers, and partners.

• Ability to manage multiple priorities, follow through, and work effectively with minimal supervision.

• Strong analytical and reporting skills; comfortable working with spreadsheets and metrics.

• Collaborative team player who can coordinate across Sales, Marketing, Operations, and Leadership.

• Problem-solver with a continuous-improvement mindset; able to document processes and propose efficiencies.

• Discretion in handling confidential information and customer data.

In addition to competitive compensation, we offer a comprehensive benefits package including:

• Opportunities for professional growth and development

• A dynamic and supportive work environment

• 401K plan with employer match

• Major medical insurance

• Company paid dental and vision insurance

• Company paid holidays and paid time off

• Employee recognition programs and events

BioStem Technologies Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.