PROPOSAL COORDINATOR

Job Details

Base Pay: $34.00 - $42.00 / Hour
Relocation Expense Covered: No
Employee Type: FT Non-Exempt
Required Degree: High school
Manage Others: No
Job Description

The Proposal Coordinator supports the planning, development, and submission of competitive bid responses for utility, infrastructure, and vegetation management clients. This role is responsible for coordinating the administrative and organizational functions of proposal development while supporting the creation of compliant, professional, and competitive submissions.
The Proposal Coordinator will work closely with operations, estimating, safety, finance, and leadership teams to ensure proposals are completed accurately and submitted on time. This position requires strong organizational skills, attention to detail, and familiarity with contractor or utility environments.
Responsibilities

Coordinate the preparation and submission of RFP, RFQ, ITB, and other bid responses
Develop and maintain proposal schedules, compliance checklists, and internal deadlines
Review solicitation documents to identify submission requirements and risks
Coordinate with operations, estimating, and leadership to gather technical and pricing inputs
Assemble and organize final proposal packages for electronic and portal-based submissions
Track procurement portals, bid boards, and client communications
Prepare and track required forms, certifications, safety documentation, and insurance requirements
Maintain organized proposal files, templates, and historical bid records
Support contract document preparation and post-submission follow-up
Assist with maintaining resumes, project experience, and past performance information
Assist with drafting and editing proposal narratives and qualification statements
Support development of executive summaries and company differentiators
Format proposal documents to meet client requirements and company standards
Help maintain proposal content libraries and continuous improvement efforts
Participate in proposal kickoff meetings and internal progress reviews
Track action items and ensure internal contributors meet deadlines
Support coordination of pricing inputs and final submission reviews
Perform other duties as assigned.
Qualifications

Strong organizational and time-management abilities
High attention to detail and ability to manage multiple deadlines
Strong written and verbal communication skills
Proficiency in Microsoft Word, Excel, and document assembly
Ability to read and interpret bid documents and technical requirements
Collaborative mindset and willingness to learn
Education

High school diploma or equivalent required
Relevant industry training, certifications, or practical experience preferred
Core Competencies

Experience supporting utility vegetation management or construction contracts
Familiarity with insurance requirements, safety metrics, and compliance documentation
Self-starter who can manage tasks with limited supervision
Desire to grow into proposal management or business development roles
Experience

2–5 years of experience supporting bids, proposals, estimating, project coordination, or administrative functions within a contractor, utility, vegetation management, or infrastructure environment required
Experience working with formal solicitation processes or procurement portals strongly preferred
Field operations exposure or construction / vegetation management industry experience highly desirable
EEO Statement

Greentek, Inc. is an Equal Opportunity Employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Greentek, Inc makes hiring decisions based solely on qualifications, merit, and business needs at the time.

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