Creative Project Manager I

Project Manager & Administrative Coordinator (Contractor)

Location: *** WI (On-site 3 days/week strongly preferred) Employment Type: Full-Time Contract
Overview: *** Co. hospitality team is seeking a highly organized and proactive Administrative Coordinator & Project Manager to support day-to-day business operations and assist with project execution. This hybrid role blends administrative support with entry-level project management responsibilities, making it ideal for someone who is detail-oriented, collaborative, and eager to grow their skills in project coordination.
Key Responsibilities

Administrative Support (Approximately 50%)
Manage calendars, schedule meetings, and coordinate logistics across internal teams
Support invoice processing and basic budget tracking
Organize documentation, meeting notes, and team communications
Assist with general administrative tasks to ensure smooth team operations
Project Coordination (Approximately 50%)
Support project managers with timelines, task tracking, and deliverables
Maintain project documentation, status updates, and reporting
Coordinate with cross-functional teams to ensure deadlines and milestones are met
Assist in managing workflows within project management tools (e.g., Adobe Workfront)
Qualifications

Bachelor's degree or equivalent experience preferred 13 years of relevant experience in administrative support, project coordination, or similar role Strong organizational skills with high attention to detail Excellent communication and time-management skills Ability to manage multiple priorities in a fast-paced environment Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams) Preferred Qualifications Experience with Adobe Workfront or similar project management tools Previous experience supporting marketing, communications, and or hospitality teams
Work Environment Must be locally based and able to work on-site in *** WI at least 3 days per week Collaborative, team-oriented environment with opportunities for professional growth EEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."