Creative Project Manager I

Job Title: Project Manager & Administrative Coordinator (Contractor)

Location: ***, WI (On-site 3 days/week strongly preferred)
Employment Type: Full-Time Contract

Position Overview

*** Co. hospitality team is seeking a highly organized and proactive Administrative Coordinator & Project Manager to support day-to-day business operations and assist with project execution. This hybrid role blends administrative support with entry-level project management responsibilities, making it ideal for someone who is detail-oriented, collaborative, and eager to grow their skills in project coordination.

Key Responsibilities

Administrative Support (Approximately 50%)

Manage calendars, schedule meetings, and coordinate logistics across internal teams

Support invoice processing and basic budget tracking

Organize documentation, meeting notes, and team communications

Assist with general administrative tasks to ensure smooth team operations

Project Coordination (Approximately 50%)

Support project managers with timelines, task tracking, and deliverables

Maintain project documentation, status updates, and reporting

Coordinate with cross-functional teams to ensure deadlines and milestones are met

Assist in managing workflows within project management tools (e.g., Adobe Workfront)

Qualifications

Bachelor's degree or equivalent experience preferred

1-3 years of relevant experience in administrative support, project coordination, or similar role

Strong organizational skills with high attention to detail

Excellent communication and time-management skills

Ability to manage multiple priorities in a fast-paced environment

Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams)

Preferred Qualifications

Experience with Adobe Workfront or similar project management tools

Previous experience supporting marketing, communications, and or hospitality teams

Work Environment

Must be locally based and able to work on-site in ***, WI at least 3 days per week

Collaborative, team-oriented environment with opportunities for professional growth

EEO:
"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."