Program Coordinator

The Program Coordinator, Career Services plays a critical role in advancing Seton Hall University’s Transformational Student Experience by planning, marketing, executing, and assessing high‑impact career programming and employer engagement initiatives. This position leads the coordination of signature career events and supports the delivery of experiential learning opportunities that prepare students and alumni for meaningful career outcomes. The Program Coordinator collaborates closely with the Director, Associate Director, Career Coaches, campus partners, and employer partners to ensure seamless event execution, strong student engagement, and measurable program impact.

Duties and Responsibilities

Career Program & Event Leadership:

Career Expos and Industry‑Specific Career Fairs

Employer information sessions and on‑campus recruiting events

Networking nights and alumni panels

Career readiness workshops and Snack and Learn sessions

Signature Career Center initiatives

Plan, organize, and execute all program logistics including:

Event registration and configuration in 12twenty

Space reservations and coordination with campus partners

Vendor management and event setup

Event‑related communications to students and internal stakeholders

Day‑of‑event coordination and troubleshooting

Post‑event evaluation and reporting

Collaborate with Career Center team members to support cross‑functional programming initiatives and shared strategic priorities.

Monitor higher education and workforce trends to identify potential new programs and engagement opportunities.

Career Services Systems & Operations:

Manage event‑related functions within 12twenty, including event creation and employer registration approval, student RSVP tracking, attendance reporting, maintenance of employer event profiles and communication templates, and ensuring accurate data entry and system integrity for reporting purposes.

Serve as the primary point of contact for event management systems, including event calendars, room reservations, media and technology requests.

Marketing & Communication Support:

Lead and coordinate marketing efforts for career events and initiatives, including digital promotions, social media content, printed materials, and targeted student outreach campaigns.

Support broader Career Center marketing and communication initiatives as needed.

Student Engagement & Career Readiness Support:

Promote career programming across undergraduate and graduate student populations.

Collaborate with Career Coach and Career Advisors to drive attendance and student participation.

Support resume review events and interview preparation sessions.

Assist with experiential learning awareness initiatives.

Employer Engagement Support:

Partner with the Director and Associate Director to facilitate employer participation in recruiting events and expos.

Support employer onboarding within 12twenty.

Lead employer communications related to event logistics.

Conduct outreach to new and existing organizations to increase employer participation.

Communications & Data Reporting:

Track event attendance metrics and employer participation data.

Oversee collection and analysis of event‑related data, including satisfaction results.

Prepare reports aligned with Career Center KPIs and institutional assessment needs.

Required Qualifications

Bachelor’s degree – Field of study: Business, Communications, Marketing, Human Resources or related field required.

Must be comfortable speaking in front of groups, and in one‑on‑one situations.

Strong communication/platform skills required.

Must possess exceptional teaching and facilitation skills to lead career education seminars.

Serve as an ambassador for the University with parents, alumni, and employers.

Desired Qualifications

Experience in higher education, career services, event coordination, or program management preferred.

Strong project management, communication, and organizational skills required.

Experience with career management platforms such as 12twenty, Handshake, or similar systems preferred.

Salary Range
$44,000 - $60,500

Exempt/Nonexempt
Exempt

Physical Demands
General Office Environment

Benefits Information
Full Time Benefits

Life today is complex. That’s why Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life.

These benefits include but are not limited to bundled medical, prescription, and vision insurance, dental insurance, life insurance, and retirement plan. More information is available at https://www.shu.edu/human‑resources/benefits.html.

Seton Hall University is located in South Orange, New Jersey, 14 miles from New York City. It is the oldest Catholic diocesan institution of higher education in the United States and is home to about 6,300 undergraduate and 3,700 graduate students. A vibrant and culturally inclusive community, Seton Hall pursues academic excellence and ethical development in a collaborative environment and prepares its students to be servant leaders in their professional and community lives. Seton Hall University is an equal opportunity employer. It honors diverse perspectives and welcomes employees from all faith traditions. In turn, its employees respect Catholic beliefs and values, engage in servant leadership, and support the University’s mission as a Catholic institution of higher education.

#J-18808-Ljbffr