Program Coordinator, First Yr Exp

Program Coordinator, First Yr Exp
VP Area:

New Student Programs

Department:

New Student and Family Programs

Work Schedule:

Fixed daytime hours Monday-Friday

Telework Availability:

On-campus Position

FLSA Status:

Non-Exempt

Employee Classification:

Regular full-time (staff 30+ hours)

Hours per week:

40

Months per year:

12

Job Purpose
The Program Coordinator will be responsible for overseeing student leadership development and supporting the event planning and logistical aspects of an exemplary program of new student and family orientation and year-long transition programs designed to integrate students and their families into Gonzaga's Jesuit Catholic university community, promote retention, and facilitate academic success. These programs include, but are not limited to: New Student Orientation, Parent & Family Orientation, and Fall Family Weekend as well as first year transition programming. The Program Coordinator supports collaborative student success strategies for an increasingly more diverse generation of Gonzaga students and families in collaboration with other departments across campus throughout the year. This position supervises student leaders within the New Student & Family Programs office and reports to the Assistant Director for Events & Operations.

Essential Functions

40% - Student Leadership & Development

Research and implement creative best practices in student leadership and student development for a diverse population of student leaders

Coordinate and facilitate trainings, meetings, and workshops for student leaders

Supervise student coordinators and office assistants, including training of tasks, performance management, and communication

Plan and lead student leader retreats

Coordinate hiring and onboarding for student coordinators and orientation leaders

Intentionally hire and develop staff from diverse backgrounds who demonstrate cultural fluency in an effort to meet the department and divisional operational and mission priorities

35% - Program Planning & Logistics

Support Assistant Director of Events & Operations in planning and implementation of large scale programming including, but not limited to, New Student Orientation, Parent & Family Orientation, Fall Family Weekend, and ongoing transition programs for First-Year Students

Assist in planning, set-up, monitor, and tear down of departmental events, programs, and meetings

Implement and support first year transition programs occurring throughout the year

Act as liaison with Transfers, Pre-Orientation/Extended Orientation Programs, and the Center for Global Engagement to ensure all populations are intentionally included in orientation and first year programming

25% - Support of New Student & Family Programs Office

Manage office supplies and purchasing of materials for programming

Respond and proactively assist with inquiries on multi-phone-line system and email communication in timely manner

Perform a wide range of administrative duties requiring independent judgment and initiative on assignments

Utilize thoughtful written and verbal communication skills for a variety of audience sizes and types, including in-person, electronic, and social media avenues

Participate in departmental and divisional meetings on a regular basis

Work collaboratively with Student Affairs staff, faculty and other colleagues across campus

Serve on department and University committees as assigned

Assist in coordination and completion of special projects, events, and presentations as needed

Be energetic, creative, and professional; have a sense of humor and a positive attitude

Additional Duties as Assigned by the Department

Educational Requirement
Bachelor's Degree

Years of Related Experience Requirement
1 year

In lieu of the educational qualifications, candidates may qualify with equivalent professional experience at a ratio of one year of experience for each year of required education.

Skills & Abilities

Strong written and verbal communication skills

Excellent organizational skills

Ability to learn and use new systems, including MS word, Slate, StarRez, etc.

Strong customer service skills

Ability to manage student leaders

Preferred Qualifications

Master's Degree in a related field

Previous experience in a higher education setting

Understanding of challenges and barriers faced by communities around ethnicity, race, class, gender, privilege and oppression

Experience leading, supervising, and/or managing college students

Physical & On-Campus Requirements

In-Office Presence - Ability to work on-site in typical office setting and participate in in-person meetings with colleagues: 5 days/week

Standing/Sitting - Ability to remain in a stationary position for a prolonged period: Daily (>75% of time)

Walking - Ability to move about on foot to accomplish tasks: Often (50%-75% of time)

Lifting/Carrying - Ability to move or transport objects up to a specified weight (e.g., 50 pounds): Often (50%-75% of time)

Attention to Detail - Ability to focus on detailed tasks for extended periods: Daily (>75% of time)

Problem-Solving - Ability to identify and resolve issues effectively: Daily (>75% of time)

Pay Range
Minimum Salary (Non-Exempt):

21.85

Midpoint Salary (Non-Exempt):

27.31

Maximum Salary (Non-Exempt):

32.76

The budgeted salary range that the University reasonably expects to offer for this position:

$21.85 - $25.62 per hour

Is this position eligible for relocation reimbursement?

Yes

Is this position eligible for a signing bonus?

No

At this time, the University has suspended all new H1B visa sponsorships.

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