Artist Relations Assistant & Hospitality Manager

Artist Relations Assistant & Hospitality Manager
Assist the Director of Booking & Artist Relations with administrative tasks related to programming presented by The Schaefer Center for the Performing Arts and Appalachian Summer Festival. This includes general office support, internal/external communications, artist hospitality, public relations, and attendance at program events.

Essential Job Functions

General administrative/office support (data entry, preparing and assembling letters/welcome packets, copying/faxing, budgetary planning/tracking, contracts, receipt management)

Internal/external communications (email/phone, scheduling, meeting notes)

Artist hospitality (assist with advance process for all hospitality logistics, assist with planning/shopping, catering set‑up and maintenance, coordinating with caterers)

Public relations/interaction with visiting artists and the public (local artist transport via use of University or rental vehicle, Day of Show runner for errands and serve as primary hospitality contact, oversee hospitality advance with artists)

Attendance at program events and social functions (as needed)

Minimum Qualifications

Valid, unexpired driver’s license

Pass a criminal background check

Ability to communicate in written and/or verbal form

Ability to work with people from varying perspectives and backgrounds

Ability to professionally represent the program/department

Ability to work with clients via in‑person meetings, virtual meetings, phone calls, and/or emails

Flexibility to work independently or as a team member

Organizational skills

Preferred Qualifications

Experience in a fast‑paced environment, self‑motivated and dependable individual with excellent communication and interpersonal skills

Strong administrative and organizational skills

Strong attention to detail

Knowledge of MAC computers, Google applications, Microsoft Office, Adobe Acrobat, InDesign

Work Schedule
30 office hours per week (+ events). Up to 40 hours per week during summer months. Must be available nights/weekends for scheduled performances.

Compensation
Hourly rate $16.00–$20.00, pay commensurate with applicant competencies, budget, equity and market considerations.

Posting Details
Posting Date: 05/19/2026. Closing Date: Open Until Filled. Applicant Pool Preference: External (post on the web).

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