Documentation Specialist II

Position: Documentation Specialist II

Location: Westlake, OH

Position details: Contract

Job Summary
We are seeking a detail-oriented Document Control Specialist to support an HSSE Risk Systems team in managing and maintaining controlled operational documents. This role is responsible for document lifecycle management, version control, compliance tracking, and coordination with internal stakeholders to ensure documentation aligns with organizational standards and governance requirements.

Key Responsibilities

Manage controlled documents including creation, updates, revisions, approvals, and archiving

Maintain document formatting, numbering, and version control standards

Coordinate with document owners, SMEs, and stakeholders to gather updates and validate document accuracy

Track document revisions and maintain organized records within document management systems

Support HSSE compliance reviews and documentation audits

Perform quality checks to ensure consistency and alignment with operational standards

Generate reports related to document status, review cycles, and approval progress

Assist with process improvements related to document workflows and governance

Required Qualifications

3–5 years of experience in document control, records management, or a similar documentation-focused role

Strong attention to detail and ability to manage multiple priorities simultaneously

Proficiency with Microsoft Office Suite (Word, Excel, Outlook)

Experience using SharePoint or other document management systems is preferred

Strong written communication and organizational skills

Ability to work independently and collaborate with cross-functional teams

Preferred Background

Experience supporting regulated environments such as Oil & Gas, Energy, Manufacturing, Utilities, or HSSE operations

Familiarity with controlled documents, SOPs, policies, compliance documentation, or audit support processes

Work Environment

Hybrid schedule with 3 days onsite in Westlake, OH

Standard business hours

Document-intensive and computer-focused work environment

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