Marketing & Commercial Excellence Coordinator

Responsibilities

Efficiently book on-site and off-site meetings and events.

Handle logistics, including sourcing materials and equipment.

Create meeting agendas and ensure compliance with AbbVie Finance policy requirements and limits.

Coordinate the development of promotional materials as directed by brand leads, working closely with various agencies and managing the promotional review process through VeevaVault.

Managing physical/print material inventory levels and coordinating the withdrawal and destruction of expired materials.

Manage purchase orders and invoices.

Track and liaise between shared services and the marketing and commercial excellence teams.

Print, collate, and distribute materials required by the marketing and commercial excellence teams, including training and promotional materials.

Ensure the necessary materials, AV equipment, and IT support are sourced for smooth event execution.

CRM management support and updating CRM systems ensuring data quality by regularly performing data audits and cleaning tasks.

Assist in processing expenses by sourcing necessary documentation, such as attendee lists and detailed invoices.

Ensure compliance with AbbVie Finance policy requirements and limits.

Collate and submit ACR documentation to LKU for payment processing.

Ensure all necessary documentation is provided and meets the policy requirements set out in NovoStar/Procurement Policies.

Report any adverse event within 24 hours as per Allergan’s policies and procedures.

Proactively participate in AbbVie’s WHS programs, adhere to policies and always promote a safe work environment.

Adhere to Allergan’s/AbbVie’s internal codes of conduct and compliance processes.

Other ad hoc duties such as administrative duties, as requested.

Qualifications

TAFE or equivalent training in secretarial/office management is desirable.

Extensive experience in administration within pharmaceutical or healthcare fields (at least 4 years).

Event management experience and/or Diploma in Marketing are desirable.

Numeracy and basic procurement skills.

Excellent verbal and written communication skills.

Dynamic and solutions focused.

Attention to detail and fast learner.

Highly organised with a reputation for accountability, prioritisation, delivery, and proactivity.

Demonstrated highly developed and agile prioritisation skills.

Proficient IT skills including Microsoft Office (Word, Excel, PowerPoint, Teams, OneDrive), CTE/Concur, VEEVA Promomats, and e-wizard.

Flexibility and Availability
In line with Australia’s 'Right to Disconnect' legislation, we recognise and respect employees' right to refuse contact outside of their working hours, unless such refusal is deemed unreasonable. As we operate in an international, matrixed environment, there may be occasions where your role requires participation in business meetings outside of standard hours. We value and support flexibility and appreciate your willingness to occasionally accommodate these requests to ensure effective collaboration and communication within our global team.

Equal Opportunity Employer
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled. US & Puerto Rico applicants seeking a reasonable accommodation, click to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html

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