Sales Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades or technology, or you are looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves
We are looking for a Sales Coordinator to join our Leasing team. You will provide high level support to commercial real estate brokerage producers. You will have the opportunity to engage in a well‑rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast‑paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance and coordinators to help in the overall success of the office.

Essential Duties and Responsibilities

Develop customized presentation content to support key sales messaging for client deliverables

Work collaboratively with internal stakeholders and marketing team members against strict deadlines

Perform advanced document formatting and presentation design

Business Operations

Gather market research information to create client deliverables such as market surveys, tour books, competitive sets

Prepare deal documents including Requests for Proposals, Letters of Intent, renewal letters, leasing status reports and customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures and best practices

Update and maintain the company Customer Relationship Management (CRM) database to track prospects, clients and deal information

Marketing

Manage and maintain all listings on CoStar, LoopNet, View the Space and Hightower

Prepare property marketing flyers, brochures and email distributions

Create and edit presentations, pitches and client deliverables for prospect/client meetings

Assist and participate in planning as needed for industry functions, client events and open houses

Finance

Collect and process deal file paperwork; calculate, generate and send invoices utilizing JLL accounting platform

Track and process broker expense reports according to the JLL T&E policy

Administrative

General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements and front desk coverage as needed

Required Qualifications

1+ years of relevant experience supporting multiple people, preferably in the commercial real estate industry or another professional services organization

Highly proficient in Microsoft Office Suite including Word, Excel, PowerPoint and Outlook with the ability to learn new software and JLL's in‑house platforms

Proficient in Canva, Microsoft Word and PowerPoint; working to strong knowledge of the Adobe Creative Suite, specifically InDesign is a plus

Preferred Qualifications

Project management capabilities, including multi‑tasking, prioritization, deadline management and the ability to work both independently and with a team

Resourceful, proactive, detail‑oriented and willing to learn with a positive attitude and a drive for personal growth and development

Able to assert discretion and professionalism when given access to confidential and private information

Strong proofreading and editing abilities

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On‑site – Richmond, VA

Accepting applications on an ongoing basis until candidate identified.

Benefits

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

Jones Lang LaSalle is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If a reasonable accommodation is needed because of a disability for any part of the employment process, please email HRSCLeaves@jll.com. This email is only to request an accommodation.

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