Sales Coordinator

Position Overview

Sales Coordinator reports to the Director of Sales and Marketing. FLSA status: Salaried Exempt. The Shreveport Convention Center, an SMG managed facility, seeks an experienced Sales and Marketing Coordinator to manage sales and marketing functions to maximize effectiveness and achieve business goals, with special emphasis on the local business market.
Responsibilities

Maintains sales collateral inventory (sales brochures, inserts, direct mail brochures, etc.) and advises the Director when additional materials are needed.
Coordinates and manages all information input into the facility’s booking system, including revising and updating booking data to ensure accurate information is maintained, to provide the greatest utilization of the facility’s meeting and exhibit space.
Tracks contracts, rental deposits, insurance payments and insurance certificates.
Provides the Director and other sales personnel with regular updates on outstanding contracts, deposits and certificates of insurance.
Serves as a liaison with the Director and SMG’s Corporate MIS Department regarding booking procedures and problems with the booking system.
Takes booking request/information from prospective clients over the telephone or in person and ensures requests are distributed to appropriate staff.
Creates event files and maintains them; handles telephone inquiries; follows up with client requests for information.
Manages all administrative activities related to sales efforts, including updating booking information, maintaining a personal customer database, creating event masters and distributing them, running reports, creating event flyers for Daktronics and Indoor Boards, maintaining event boards, checking references on promoter applications, creating contracts, printing calendars, placing holds, managing file cabinets, and moving files.
Attends production meetings each week and performs other duties as assigned by the Director of Sales.
Qualifications

• B.A./B.S. plus a minimum of one year industry‑related experience (preferred). • Excellent interpersonal and communication skills, both oral and written. • Basic computer skills, including experience with Excel and Microsoft Word. • Strong organizational and time‑management skills, flexibility, and the ability to prioritize responsibilities in a fast‑paced environment.
Equal Opportunity Statement

SMG is an Equal Opportunity/Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

#J-18808-Ljbffr