Executive Assistant/Project Manager to VP of Public Affairs

A well-known nonprofit organization

in Houston is seeking a highly organized and proactive

Project Manager / Executive Assistant

to support its Vice President of Public Affairs on a

contract assignment . This role is ideal for a polished administrative professional who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and is confident keeping executives and projects on track. This position will support initiatives related to government relations, board relations, and revenue generation through government funding. The ideal candidate will be a strong self-starter who can work independently, manage deadlines with urgency, and provide high-level administrative and project support in a dynamic environment.

Position:

Executive Assistant/Project Manager to VP of Public Affairs

Hours:

8am – 5pm (100% in-office)

Contract Duration:

at least 90-days (possible extension)

Key Responsibilities

Manage executive calendar, appointments, meetings, and scheduling priorities

Track deadlines, deliverables, and follow-ups to ensure projects remain on schedule

Assist with administrative and project coordination related to government and board initiatives

Monitor applications, submissions, reporting deadlines, and related documentation

Coordinate communications and support day-to-day executive operations

Provide organizational support for meetings, presentations, and executive priorities

Assist with grant-related support and documentation as needed

Maintain professionalism, confidentiality, and strong attention to detail in all interactions

Qualifications

Previous Executive Assistant, Project Coordinator, Project Manager, or high-level administrative support experience required

Strong organizational, time management, and multitasking abilities

Ability to work independently and proactively manage competing priorities

Excellent written and verbal communication skills

Professional, polished, and adaptable demeanor

Experience supporting executives, board relations, government initiatives, or nonprofit environments is a plus

Grant writing or grant support experience is a plus

Bachelor’s degree preferred, but not required

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